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Added 8 mins ago
CO
Board Certified Behavior Analyst
Colours Of The Spectrum ABA Services
Toronto, ON · Greater Toronto Area, Canada
- Full-time
More than a job. An opportunity to build something meaningful.
Added 53 mins ago
CO
Administrative Assistant 3 - Records
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Saint John, NB
- Full-time
Provides synopsis of police incident reports to appropriate agency, i.e. county jail and Parole Board
Added 1 hour ago
SE
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- Full-time
…better products in the increasingly complex world of chip, board and system design.Position…
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- Full-time
Deliver timely monthly, quarterly, and annual financial reporting to executive leadership, the Board of Directors, lenders, and other stakeholders.
Added 1 hour ago
SH
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Added 1 hour ago
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Pharmacy Examining Board of Canada Certification required.
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R|
Clinical Research Manager
RI-MUHC | Research Institute of the MUHC | #rimuhc
Montreal, QC
- Full-time
Added 2 hours ago
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Clinical Research Coordinator
RI-MUHC | Research Institute of the MUHC | #rimuhc
Montreal, QC
- Full-time
The incumbent is the Trauma team’s contact, support and resource person when dealing with the Research Ethics Board, industry partners, hospital services, etc..
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Clinical Research Coordinator – Nurse - CIM - Phase 1 Oncology
RI-MUHC | Research Institute of the MUHC | #rimuhc
Montreal, QC
- Full-time
Responsible for the Research Ethics Board submissions,
Added 2 hours ago
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Clinical Research Coordinator - Nurse
RI-MUHC | Research Institute of the MUHC | #rimuhc
Montreal, QC
- Contract
Responsible for the Research Ethics Board submissions,
Added 2 hours ago
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SCIEX
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- $81,500 to $89,000 CAD / year
- Full-time
The Essential Requirements Of The Job Include
Added 2 hours ago
S
Intermediate Electrical Designer/Engineer
SCIEX
Vaughan, ON
- $90,000 to $103,000 CAD / year
- Full-time
The Essential Requirements Of The Job Include
Added 3 hours ago
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Business Assistant (10-Month Contract)
Newmont Mining Corporation
Vancouver, BC
- $72,700 to $90,900 CAD / year
- Full-time
Collaborate with other Business Assistants and provide support for special projects, board meetings, and company events.
Added 4 hours ago
A
Information Technology Audit Specialist
ATB
Calgary, AB · Edmonton, AB
- Full-time
This position has a hybrid work arrangement, which means you’ll work both remote and onsite, where time onsite is based on your job accountabilities and performance objectives.
Added 5 hours ago
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Full Stack Software Developer
ATB
Calgary, AB · Edmonton, AB
- Full-time
…services can be built using whatever tools make sense to get the job done. All engineers are also given "10% time" to work on anything that tickles your…
Added 5 hours ago
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Non-Profit Portfolio Manager
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- Full-time
BC Housing offers competitive salaries and an excellent benefits package. But a job is more than a pay cheque. We also offer our staff the opportunity to work together to make a difference.…
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Burnaby, BC
- $131,100 to $165,800 CAD / year
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Conduct key technology decision evaluations and present them to the Architecture Review Board (ARB) while collaborating with business stakeholders, Enterprise Architecture, application, and…
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Prepare treasury and liquidity reporting for executive management and the Board, including cash forecasts, liquidity headroom and key risks.
Added 6 hours ago
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Functional Area Lead - Woodroom
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Added 7 hours ago
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The Strathroy-Caradoc Police Service - Part-Time Job Opportunity
Added 7 hours ago
E
Thanks for visiting our Job Board. Please review our open positions and apply to the positions that match your qualifications.
Evertz
Burlington, ON
- Full-time
Added 7 hours ago
E
Thanks for visiting our Job Board. Please review our open positions and apply to the positions that match your qualifications.
Evertz
Burlington, ON
- Full-time
Added 7 hours ago
TI
Functional Area Lead - Woodroom
Tolko Industries
High Prairie, AB
- Full-time
We are looking for an Functional Area Leader at High Prairie Oriented Strand Board (OSB) Division, located in High Prairie, Alberta. Our mill has undergone an exciting major rebuild and…
Added 7 hours ago
UO
Research Coordinator, Community Health Sciences
University of Calgary
Calgary, AB
- Full-time
Summary of Key Responsibilities (job functions include but are not limited to):
Added 7 hours ago
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IT Investment Planning & Financial Strategy Manager
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…prioritization. The role oversees the preparation of Treasury Board-ready submissions, applies advanced financial analysis techniques to assess investment options, and provides…

Public Health Ontario

Executive Assistant

Toronto, ON, Canada
Greater Toronto Area, Canada, Canada

Compensation Range: $59,666.00 - $74,609.00 · Full-time

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Job details

Pay: Compensation Range: $59,666.00 - $74,609.00
Job type: Full-time
Apply by: Nov 26, 2026
Working hours: 36.25 hours per week
Posting language: English
Posted: Oct 27, 2026

Original job description

Location: Toronto-661 University

Department: Communicable Disease Control, Medical and Systems Support

This posting is to fill a current vacancy.

The Role

This Executive Assistant role is to provide confidential senior administrative support to two executives. The Executive Assistant is responsible for managing administrative matters for the executives’ Offices and triages information of a sensitive and confidential nature with other department managers ensuring effective and efficient communication between all internal and external contacts.

Key Responsibilities-

Initiate, lead and support the flow of information, documents, and activities for the Office; identifies, prioritizes and ensures urgent matters with potential impact on the Department/PHO are brought to the attention of the executive or dealt with on own on behalf of the Executive;
Establishes and maintains liaison with PHO executives, management and staff and with senior government officials, private sector and health care providers to act as a focal point of contact to the executive’s office, manage corporate linkages and protocol and to respond to inquiries;
Identifies, researches and ensures the availability of information for review by the executive and recommends/prepares materials on behalf of the executive in preparation for meetings and requests;
Coordinates, drafts and/or delegates response to correspondence and information requests;
Manages the executive’s calendar, making arrangements for all meetings including determining priorities of appointment requests, booking meetings; preparing agendas, compiling and distributing materials;
Provides support on project activities and committees, lead or attended by the executive; tracks action items, ensures that possible contentious issues are identified in advance, are thoroughly researched and recommends responses on behalf of the executive;
May be asked to provides senior level secretariat support to Board/committees;
Writes, reviews and/or edits a variety of departments documents, briefing materials, meeting minutes, or articles and suggests changes in content/format; generates various documents, reports, and presentations for the executive;
Prepares and monitors the office budget; checks/processes invoices, P-card purchases, expense claims and provides regular financial updates;
Coordinates the unit’s administrative staff, including setting clear responsibilities and objectives, advising on staff training needs, provides direction and leadership in the implementation of new techniques and standards;
Provides input and participation on projects related to the development and implementation of office administrative procedures, systems and practices within the Agency;
Acts as a member of the Administrative Professionals Forum;
Performs other duties as assigned.

Knowledge And Skills-

Knowledge of executive office protocols to manage a range of stakeholder relationships, projects and administration for the Office of the Executive;
Skills in providing senior level secretariat support to Boards/committees;
Skills to prepare and monitor the office budget and to process invoices, purchases and expense claims;
Knowledge of administrative service principles, methods, practices and file management systems to provide direction to the unit’s administrative staff and to develop related procedures, systems and practices;
Knowledge of the programs, services and/or activities of the assigned office, as well as of the Agency mandate, services, priorities and procedures.

Education And Experience-

Completion of a bachelor’s degree in a related field i.e. administrative/business program or completion of a post-secondary secretarial or administrative assistant program.
Five to ten years’ experience providing executive assistance and support to a Senior Executive management position.
Proficient with various computer systems and software programs (MS Office) including: database management, word processing, spreadsheet, presentation, scheduling and e-mail applications.

Attributes and Competencies-

Ability to ensure urgent matters and issues with potential impact on the Department/PHO are brought to the attention of the executive or dealt with on own on behalf of the Executive for routine administrative matters;
Oral communication and interpersonal skills to interact with all visitors/requests using a high degree of discretion and diplomacy.

Duration: Permanent

Hours of Work: Full time, 36.25 hours per week

Compensation Group: Individual Contributor

Compensation Range: $59,666.00 - $74,609.00

Posting Date: 10-27-2026

Closing Date: 11-11-2026

Please note: applications will be received no later than 11:59pm on the date preceding the closing date as indicated on the Job Requisition.

Note: Internal candidates will be considered first.

While we thank all applicants for their interest, only those selected to move forward in the recruitment process will be contacted. Any information obtained during the course of recruitment will be used for employment recruitment purposes only, and not for any other purpose.

PHO is committed to ensuring equity in employment. Our goal is to create a diverse, inclusive workforce that reflects the communities we serve and to ensure our services and communications are accessible to all individuals. Any candidate who requires a job posting in an alternative format may email a request to HR_Inquiries@oahpp.ca. Once an applicant has been selected for an interview, they can inform PHO about any accommodations they may require at any stage of the interview process.

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More about this job

Responsibilities

Provide confidential senior administrative support to two executives, including managing office operations, calendars, communications, meetings, and sensitive information. Coordinate project and committee support, prepare and edit executive materials, monitor budgets and expenses, and guide administrative staff and office procedures.

Requirements

Requires a bachelor’s degree in a related field or a post-secondary secretarial or administrative assistant program, along with five to ten years of executive support experience for senior management. Candidates should be proficient with Microsoft Office and related business applications, and demonstrate strong communication, interpersonal, discretion, and diplomacy skills.

Skills

Executive Support
Calendar Management
Confidential Information Handling
Stakeholder Relations
Correspondence Management
Meeting Coordination
Agenda Preparation
Secretariat Support
Document Editing
Budget Monitoring
Invoice Processing
Expense Claims Processing
Administrative Staff Coordination
Project Support
Microsoft Office
Discretion and Diplomacy

Visa sponsorship

Not detected in the job text

Keywords

Executive Office Protocols
Executive Assistance
Senior Executive Support
Confidential Information
Stakeholder Relations
Government Officials
Healthcare Providers
Calendar Management
Meeting Coordination
Secretariat Support
Board Committees
Correspondence
Briefing Materials
Meeting Minutes
Budget Monitoring
Invoice Processing
P-Card Purchases
Expense Claims
Administrative Services
File Management Systems
Office Procedures
Microsoft Office
Database Management
Word Processing
Spreadsheets
Presentation Software
Scheduling Applications
Email Applications
Public Health
Communicable Disease Control

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