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Added 4 mins ago
OS
Project Administrative Assistant
Open Systems Technologies
Mississauga, ON
- Contract
Coordinate the annual nomination and tracking cycle for leadership and talent programs (e.g., VP Development program).
Added 19 mins ago
K
Assistant Store Manager - McArthurGlen
Knix
Richmond, BC
- Full-time
As an Assistant Store Manager at Knix, you bring our brand to life through how you lead and connect every day. You have a natural pulse on what our customers want and create a welcoming,…
Added 19 mins ago
UO
In Vivo Research Assistant/Technician 2
University of British Columbia
Vancouver, BC · PHC | St. Paul's Hospital - Burrard Building (SPHBB)
- $4,597.8 to $5,469.59 CAD / month
- Full-time
The In Vivo Research Assistant/Technician 2 will support a multidisciplinary program focused on heart and lung research at the Centre for Heart Lung Innovation (HLI) at St. Paul’s Hospital.…
Added 19 mins ago
UO
In Vivo Research Assistant/Technician 2
University of British Columbia
Vancouver, BC · PHC | St. Paul's Hospital - Burrard Building (SPHBB)
- Full-time
The In Vivo Research Assistant/Technician 2 will support a multidisciplinary program focused on heart and lung research at the Centre for Heart Lung Innovation (HLI) at St. Paul’s Hospital.…
Added 34 mins ago
SE
Electrical Engineering Specialist I
Schneider Electric
AB · Edmonton, Alberta
- Full-time
Added 34 mins ago
FC
Product Owner, Wealth Digital Experience
Fidelity Canada
Vancouver, BC · Mississauga, ON · Toronto, ON
- Full-time
Ability to build and maintain strong working relationships with senior management, internal stakeholders, and external vendors.
Added 34 mins ago
K
Partner Administrative Assistant, Audit/Tax
KPMG
Hamilton, ON · ON · Oakville, Ontario
- Full-time
KPMG is looking for an Administrative Assistant who can provide support on a range of activities to ensure a high-quality product.
Added 1 hour ago
Pharmacy Assistant (Kroll Data Entry)
CareRx
Cambridge, ON
Experience as a Pharmacy Assistant or certification from an accredited Pharmacy Assistant program is preferred, but not required
Added 1 hour ago
K
Assistant Store Manager - McArthurGlen
Knix
Richmond, BC
- $51,200 to $56,900 CAD / year
- Full-time
As an Assistant Store Manager at Knix, you bring our brand to life through how you lead and connect every day. You have a natural pulse on what our customers want and create a welcoming,…
Added 1 hour ago
YH
Administrative Assistant (Full Time)
Yee Hong Centre For Geriatric Care
Markham, ON
- Full-time
Yee Hong Centre for Geriatric Care (Yee Hong) is a recognized leader in senior care, dedicated to providing exceptional, culturally inclusive services that enhance the well-being of older…
Added 1 hour ago
MC
Project Coordinator - Light Industrial/Commercial
MatchBox Consulting Group
Vancouver, BC
- Full-time
Project Coordinator / Assistant Project Manager – General Contracting
Added 1 hour ago
PH
Executive Assistant
Public Health Ontario
Toronto, ON
- Full-time
This Executive Assistant role is to provide confidential senior administrative support to two executives. The Executive Assistant is responsible for managing administrative matters for the…
Added 2 hours ago
EE
Executive Assistant
Express Employment Professionals - Ottawa East
Ottawa, ON
- $55,000 to $75,000 CAD / year
- Full-time
…industry in Ottawa's East End, is seeking a Bilingual Executive Assistant to support the CEO and Vice President. This key role will be responsible for managing executive calendars,…
Added 2 hours ago
UO
Dental Assistant 2
University of British Columbia
Vancouver, BC · UBCV | David Strangway Building (STRG)
- $5,317 to $5,772 CAD / month
- Full-time
This position- Dental Assistant II, would report to - Dental Assistant III or IV, that reports to the Senior Clinic Manager, Resources & Operations, who reports to the Clinic Director. This…
Added 2 hours ago
UC
Admission Assistant, Operations & Experience
Upper Canada College
Toronto, ON
- $46,352 to $60,837 CAD / year
- Full-time
…individuals makes us stronger as a community. A rigorous academic program is supported by accomplished faculty, exceptional co-curricular programming, and state-of-the-art facilities. The…
Added 2 hours ago
PH
Executive Assistant
Public Health Ontario
Toronto, ON · Greater Toronto Area, Canada
- Full-time
This Executive Assistant role is to provide confidential senior administrative support to two executives. The Executive Assistant is responsible for managing administrative matters for the…
Added 2 hours ago
WO
Education Assistant, Mac - CARE Program
William Osler Health System
Brampton, ON
- Full-time
…training and promotional opportunities. Guided by our accomplished senior leadership team, together we are driving our vision of patient-inspired health care without…
Added 2 hours ago
WO
Education Assistant, Mac - CARE Program
William Osler Health System
Brampton, ON
- Full-time
…training and promotional opportunities. Guided by our accomplished senior leadership team, together we are driving our vision of patient-inspired health care without…
Added 2 hours ago
WO
Education Assistant, Mac - CARE Program
William Osler Health System
Brampton, ON
- Full-time
…training and promotional opportunities. Guided by our accomplished senior leadership team, together we are driving our vision of patient-inspired health care without…
Added 3 hours ago
UO
Registered Veterinary Technologist
University of British Columbia
Vancouver, BC · UBCV | Centre for Comparative Medicine (CCM)
- $5,047 to $5,503 CAD / month
- Full-time
CUPE 116 Salaried - Research Assistant /Technician 3
Added 3 hours ago
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Responsable des solutions Salesforce/Salesforce Solution Lead
McKesson
Montreal, QC
- Full-time
Added 3 hours ago
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Senior Assistant Director of Finance and Accounting
Marriott
Toronto, ON
- Full-time
Ensures new hires participate in the department’s orientation program.
Added 4 hours ago
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Clinical Laboratory Assistant
Dynacare
Brampton, ON
- Full-time
We’re looking for a Clinical Laboratory Assistant to join our Histology team in Brampton, Ontario. You will be responsible for the preparation of samples and/or reagents for routine…
Added 4 hours ago
BL
Legal Administrative Assistant (Corporate Commercial)
BC Legal Management Association
Vancouver, BC
- Other
Boughton Law is currently seeking an Intermediate to Senior Legal Administrative Assistant to join our team and support two busy Corporate Commercial and Real Estate practices. This is an…
Added 5 hours ago
D
Pathology Assistant
Dynacare
Brampton, ON
- Contract
We’re looking for a Pathology Assistant to join our Histology team in Brampton, Ontario. You will be responsible for delivering in a timely manner the highest level of clinical and…

Public Health Ontario

Executive Assistant

Toronto, ON, Canada
Greater Toronto Area, Canada, Canada

Compensation Range: $59,666.00 - $74,609.00 · Full-time

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Job details

Pay: Compensation Range: $59,666.00 - $74,609.00
Job type: Full-time
Apply by: Nov 26, 2026
Working hours: 36.25 hours per week
Posting language: English
Posted: Oct 27, 2026

Original job description

Location: Toronto-661 University

Department: Communicable Disease Control, Medical and Systems Support

This posting is to fill a current vacancy.

The Role

This Executive Assistant role is to provide confidential senior administrative support to two executives. The Executive Assistant is responsible for managing administrative matters for the executives’ Offices and triages information of a sensitive and confidential nature with other department managers ensuring effective and efficient communication between all internal and external contacts.

Key Responsibilities-

Initiate, lead and support the flow of information, documents, and activities for the Office; identifies, prioritizes and ensures urgent matters with potential impact on the Department/PHO are brought to the attention of the executive or dealt with on own on behalf of the Executive;
Establishes and maintains liaison with PHO executives, management and staff and with senior government officials, private sector and health care providers to act as a focal point of contact to the executive’s office, manage corporate linkages and protocol and to respond to inquiries;
Identifies, researches and ensures the availability of information for review by the executive and recommends/prepares materials on behalf of the executive in preparation for meetings and requests;
Coordinates, drafts and/or delegates response to correspondence and information requests;
Manages the executive’s calendar, making arrangements for all meetings including determining priorities of appointment requests, booking meetings; preparing agendas, compiling and distributing materials;
Provides support on project activities and committees, lead or attended by the executive; tracks action items, ensures that possible contentious issues are identified in advance, are thoroughly researched and recommends responses on behalf of the executive;
May be asked to provides senior level secretariat support to Board/committees;
Writes, reviews and/or edits a variety of departments documents, briefing materials, meeting minutes, or articles and suggests changes in content/format; generates various documents, reports, and presentations for the executive;
Prepares and monitors the office budget; checks/processes invoices, P-card purchases, expense claims and provides regular financial updates;
Coordinates the unit’s administrative staff, including setting clear responsibilities and objectives, advising on staff training needs, provides direction and leadership in the implementation of new techniques and standards;
Provides input and participation on projects related to the development and implementation of office administrative procedures, systems and practices within the Agency;
Acts as a member of the Administrative Professionals Forum;
Performs other duties as assigned.

Knowledge And Skills-

Knowledge of executive office protocols to manage a range of stakeholder relationships, projects and administration for the Office of the Executive;
Skills in providing senior level secretariat support to Boards/committees;
Skills to prepare and monitor the office budget and to process invoices, purchases and expense claims;
Knowledge of administrative service principles, methods, practices and file management systems to provide direction to the unit’s administrative staff and to develop related procedures, systems and practices;
Knowledge of the programs, services and/or activities of the assigned office, as well as of the Agency mandate, services, priorities and procedures.

Education And Experience-

Completion of a bachelor’s degree in a related field i.e. administrative/business program or completion of a post-secondary secretarial or administrative assistant program.
Five to ten years’ experience providing executive assistance and support to a Senior Executive management position.
Proficient with various computer systems and software programs (MS Office) including: database management, word processing, spreadsheet, presentation, scheduling and e-mail applications.

Attributes and Competencies-

Ability to ensure urgent matters and issues with potential impact on the Department/PHO are brought to the attention of the executive or dealt with on own on behalf of the Executive for routine administrative matters;
Oral communication and interpersonal skills to interact with all visitors/requests using a high degree of discretion and diplomacy.

Duration: Permanent

Hours of Work: Full time, 36.25 hours per week

Compensation Group: Individual Contributor

Compensation Range: $59,666.00 - $74,609.00

Posting Date: 10-27-2026

Closing Date: 11-11-2026

Please note: applications will be received no later than 11:59pm on the date preceding the closing date as indicated on the Job Requisition.

Note: Internal candidates will be considered first.

While we thank all applicants for their interest, only those selected to move forward in the recruitment process will be contacted. Any information obtained during the course of recruitment will be used for employment recruitment purposes only, and not for any other purpose.

PHO is committed to ensuring equity in employment. Our goal is to create a diverse, inclusive workforce that reflects the communities we serve and to ensure our services and communications are accessible to all individuals. Any candidate who requires a job posting in an alternative format may email a request to HR_Inquiries@oahpp.ca. Once an applicant has been selected for an interview, they can inform PHO about any accommodations they may require at any stage of the interview process.

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More about this job

Responsibilities

Provide confidential senior administrative support to two executives, including managing office operations, calendars, communications, meetings, and sensitive information. Coordinate project and committee support, prepare and edit executive materials, monitor budgets and expenses, and guide administrative staff and office procedures.

Requirements

Requires a bachelor’s degree in a related field or a post-secondary secretarial or administrative assistant program, along with five to ten years of executive support experience for senior management. Candidates should be proficient with Microsoft Office and related business applications, and demonstrate strong communication, interpersonal, discretion, and diplomacy skills.

Skills

Executive Support
Calendar Management
Confidential Information Handling
Stakeholder Relations
Correspondence Management
Meeting Coordination
Agenda Preparation
Secretariat Support
Document Editing
Budget Monitoring
Invoice Processing
Expense Claims Processing
Administrative Staff Coordination
Project Support
Microsoft Office
Discretion and Diplomacy

Visa sponsorship

Not detected in the job text

Keywords

Executive Office Protocols
Executive Assistance
Senior Executive Support
Confidential Information
Stakeholder Relations
Government Officials
Healthcare Providers
Calendar Management
Meeting Coordination
Secretariat Support
Board Committees
Correspondence
Briefing Materials
Meeting Minutes
Budget Monitoring
Invoice Processing
P-Card Purchases
Expense Claims
Administrative Services
File Management Systems
Office Procedures
Microsoft Office
Database Management
Word Processing
Spreadsheets
Presentation Software
Scheduling Applications
Email Applications
Public Health
Communicable Disease Control

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