HR & Payroll Administrator

Pure Flavor Farms LP is a family of greenhouse vegetable growers sharing a commitment to bringing A Life of Pure Flavor™ to communities everywhere. Built on generations of expertise, we are the next generation of growers - strategically located throughout North America and inspired to put quality, flavor, and our retail and foodservice customers first.

With a dedicated, energetic, and highly skilled workforce, we truly believe our employees make the difference. We are proud to offer a progressive, vibrant organization where you can advance your career, master your skills, and grow alongside us.

The HR & Payroll Administrator plays a pivotal role in ensuring smooth HR operations, precise time tracking, and seamless payroll processing. This role is responsible for maintaining system data in Dayforce, auditing and reviewing employee timecards and timesheets, coordinating operational time/attendance data between PRIVA and Dayforce, generating key HR/payroll analytics, and serving as a co-lead and trained backup for full payroll processing.

Responsibilities:

• Perform weekly/bi-weekly audits of all employee timecards and timesheets to verify hours worked, overtime, premiums, statutory holiday eligibility, and paid time off (PTO) requests.
• Monitor supervisor/manager timecard approvals to ensure strict adherence to payroll deadlines and internal approval workflows.
• Identify and resolve time tracking exceptions, missing punches, unapproved overtime, and scheduling variances by collaborating directly with department supervisors and employees.
• Serve as the administrator for data alignment and synchronization between PRIVA (time/work tracking and greenhouse/operations management) and Dayforce (HRIS & Payroll).
• Troubleshoot system sync discrepancies, misallocated job codes, or missing data transfers between PRIVA and Dayforce.
• Maintain employee master data in Dayforce (e.g., job titles, pay rates, status changes, onboarding, offboarding) and ensure corresponding profiles/access in PRIVA are kept up to date.
• Maintain, update, and audit employee records in Dayforce to guarantee 100% data integrity, accuracy, and compliance.
• Serve as the primary point of contact for employee self-service portal inquiries, login assistance, and mobile app troubleshooting.
• Build, schedule, and run recurring and ad-hoc HR and payroll reports (e.g., headcount, turnover, overtime trends, labor hours by department, PTO accruals, and compensation analysis).
• Generate combined labor and operational reports utilizing data from Dayforce and PRIVA for management, operations, and finance teams.
• Serve as the trained primary backup/co-lead for processing full end-to-end payroll (hourly and salaried) in Dayforce.
• Address employee payroll inquiries promptly and resolve discrepancies in a timely, professional, and confidential manner.
• Support recruitment of new employees by posting open requisitions, screening incoming resumes, conduct initial phone/video pre-screening interviews, coordinating interview schedules between candidates and hiring managers.
• Support the general employee lifecycle: preparing offer letters, drafting employment verification letters, coordinating orientation schedules, and facilitating offboarding logistics.
• Assist with benefits administration, leave of absence tracking (e.g., FMLA, medical/personal leave), and open enrollment logistics.
• Maintain digital employee files in strict accordance with privacy regulations and company retention guidelines.
• Other core expectations as defined by the company.

Qualifications:

• Post-secondary education required; Bachelor of Human Resources, Business or related discipline preferred.
• Human Resources certification or working towards certification is an asset
• 1-3 years experience in Human Resources environment; Experience in the produce/agriculture industry preferred.
• Proficient in Microsoft (MS) Suite (Word, Excel, PowerPoint)
• Must be able to handle sensitive issues with tact and maintain strict confidentiality of private information
• Proven ability to work in a fast-paced environment, demonstrate keen attention to detail and task-related accuracy, as well as consistent follow-through skills.
• Excellent verbal and written communication skills
• Able to work in a team environment with individuals of all leadership styles, personalities, and career levels.

Work Environment:

• Hours of work may vary depending on business needs; flexibility is required; ability and willingness to travel
• This job operates in a clerical, office setting. Occasional work in a refrigerated warehouse, where temperatures range from 45-55°F or in a greenhouse with a temperature range from 80-100°F. The noise level in the work environment can be loud due to packaging machinery, and forklift truck operation.
• Role routinely uses standard office equipment such as computers, phones, photocopiers, filing cabinets and fax machines. Specific vision capabilities required; employee is to work in front of a computer, sitting and/or standing for prolonged periods is required
• The position may involve needing to lift up to 30-pounds, occasionally up to 50-pounds

Compensation & Benefits:
This position offers a salary range of $50,000 - $60,000 CAD annually, commensurate with experience, skills, and internal equity. In addition, Pure Flavor provides a competitive total rewards package that includes company-paid benefits, RRSP matching, and paid time off.

If you are looking for a challenging and rewarding career opportunity, submit your resume to Pure Flavor today!

Pure Flavor is committed to providing an accessible and barrier-free environment for all individuals, including candidates and employees. We are an equal opportunity employer and comply with all applicable accessibility and accommodation legislation, including the Accessibility for Ontarians with Disabilities Act (AODA) in Canada and the Americans with Disabilities Act (ADA) in the United States. Accommodations are available upon request for candidates participating in all aspects of the selection process. If you require accommodation, please contact our Human Resources department.

Check us out at www.pure-flavor.com or follow us on Facebook, Twitter, Instagram or LinkedIn.