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Material and Logistics Coordinator
Pacific Energy Canada
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Full-time
The Materials & Logistics Coordinator is an integral part of Woodfibre LNG's dynamic team. The role reports to the Maintenance Manager and will be is responsible for coordinating…
Project Coordinator [New to Nuclear]
Aecon
Kincardine, ON · Pickering, ON · Bowmanville, ON
$70,000 to $90,000 CAD / year
We are seeking Project Coordinators with strong planning, coordination, and execution experience gained in complex, highly regulated, or technically demanding environments.
Project Coordinator
Turner & Townsend
Edmonton, AB
Full-time
Our capabilities include programme, project, cost, asset and commercial management, controls and performance, procurement and supply chain, net zero and digital solutions.
Project Coordinator
Turner & Townsend
Edmonton, AB
Full-time
Our capabilities include programme, project, cost, asset and commercial management, controls and performance, procurement and supply chain, net zero and digital solutions.
ABC Cluster Coordinator
The University of British Columbia
Vancouver, BC
$4,594 to $4,827 CAD / month
Part-time
The Autoimmune Biomedical Collaborative at the University of British Columbia is in search of a Cluster Coordinator. A coordinator is needed to help administer activities of the cluster,…
ABC Cluster Coordinator
University of British Columbia
Vancouver, BC · UBCV | Life Sciences Centre (LSC)
$4,594 to $4,827 CAD / month
Part-time
The Autoimmune Biomedical Collaborative at the University of British Columbia is in search of a Cluster Coordinator. A coordinator is needed to help administer activities of the cluster,…
Sr Project Coordinator (Contract, GSuite/Smartsheets/Jira Experience)
TMX Group
Montreal, QC
Full-time
The Sr. Project Coordinator (Sr PCO) is responsible for supporting the planning, delivery and execution of projects throughout the lifecycle, applying established TMX standards and best…
Sr Project Coordinator (Contract, GSuite/Smartsheets/Jira Experience)
TMX Group
Montreal, QC
Full-time
The Sr. Project Coordinator (Sr PCO) is responsible for supporting the planning, delivery and execution of projects throughout the lifecycle, applying established TMX standards and best…
IT Project Manager
Stella-Jones
Montreal, QC
…across the entire organisation (finance, HRIS, operations, procurement and…
Product Data Coordinator
Sunpan
Toronto, ON · Scarborough, Ontario
Full-time
The Product Data Coordinator is responsible for managing the integrity, accuracy, and lifecycle of product data across the organization's ERP systems. This role partners closely with…
Senior Project Delivery Specialist - RBT2 (4 Year Term)
Vancouver Fraser Port Authority
Vancouver, British Columbia
Contract
…for leading one or more major project work streams (such as procurement, design development, property acquisition, environmental permitting, partner agreements, interface management,…
Principal SAP Security Analyst
Hasbro
Montreal, QC
Full-time
…individual contributor position will assist in steering access governance, role development, compliance readiness, and security controls across SAP ECC, S/4HANA, SAP RISE, SAP Business…
Principal SAP Security Analyst
Hasbro
Montreal, QC
…individual contributor position will assist in steering access governance, role development, compliance readiness, and security controls across SAP ECC, S/4HANA, SAP RISE, SAP Business…
International Program Officer
National Research Council Canada
Ottawa, ON
Fulfill the role of NRC Memorandum of Understanding (MoU) coordinator with overseas governmental and quasi governmental entities;
Manager, Community Development
City of Leduc
Leduc, AB
Full-time
The Manager, Community Development is responsible for long-term planning, governance, service delivery, financial stewardship, organizational leadership, and fostering collaborative…
Senior Control System Material Controller
Fluor
Vancouver, BC
Full-time
Fluor is one of Canada's top employers and is recognized globally as a leader in the Engineering, Procurement, Construction, Fabrication, and Maintenance industry. Our focus on innovation…
VIE - International Logistics Coordinator
Alstom
Saint-Bruno, QC
Could you be the full-time VIE - International Logistics Coordinator we’re looking for?
Executive Assistant
Q-Block Computing
Ottawa, Ontario
$55,000 to $75,000 CAD / year
Full-time
2+ years of experience in an executive assistant, administrative coordinator, or office management role.
Specialist, Sustaining Capital Projects (Housing)
Kinross Gold Corporation
Red Lake, ON
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…strategy and construction program, including the planning, design, procurement, and delivery of new homes and related accommodations within the community required to support the Great Bear…
HR - Benefits and HRIS Coordinator
Mohawk Medbuy Corporation (MMC)
Burlington, ON · Oakville, ON · Toronto, ON
…sector organizations. MMC provides value-driven contracting and procurement solutions for medical/surgical supplies, pharmaceutical products, local sourcing, capital (equipment, FF&E and…
Director of Corporate Services
HR Project Partners Inc.
St. John's, NL
Full-time
…leadership across finance, HR, IT, information management, governance, and administration. As a key member of the senior management team, the Director supports organizational objectives…
Project Coordinator & Administrator
Canadian Mental Health Association
Toronto, ON
Contract
In this role, the Project Coordinator & Administrator will coordinate day-to-day project operations and support implementation across all project partners, including facilitating…
Manager of Field Services – Site Management - Hydropower
EWI Recruitment
Quebec, QC
$170,000 to $270,000 CAD / year
Full-time
Safety & Quality Governance: Set and monitor site performance metrics. Enforce adherence to safety regulations, quality assurance plans, and standard work instructions while driving…
STANDARDS COORDINATOR
City of Toronto
Toronto, ON
The City of Toronto’s Parks and Recreation (P&R) Division is seeking a permanent Standards Coordinator to support various projects and initiatives in the Digital Customer Experience and…
Sr. Project Coordinator
Aecon
Cambridge, ON
The Sr. Project Coordinator is a highly motivated self-starter, reporting to the Program Manager and supports the New Nuclear Development (NND) team in early phase nuclear pursuits and…

Q-Block Computing

Executive Assistant

Ottawa, ON, Canada

Pay: $55,000 to $75,000 CAD / year
Job type: Full-time

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At a glance

Automatically prepared from the listing. Check the original description for the full requirements.

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Responsibilities

The Executive Assistant will provide high-level administrative and operational support to the leadership team, including calendar management, travel arrangements, and meeting coordination. They will also handle office management duties, document systems, and support onboarding processes for new employees.

Requirements

Candidates must hold a post-secondary diploma or degree in Business or Office Administration and possess at least 2 years of relevant experience. Applicants must be eligible for Government of Canada security clearance and Controlled Goods Program compliance.

Experience

2 to 5 years

Education

associate degree
bachelor degree

Working hours

40 hours per week

Work arrangement

On-site

Skills

Executive support
Calendar management
Travel coordination
Microsoft 365
Administrative coordination
Document management
Expense reporting
Communication
Organizational skills
Attention to detail
Office management
Professionalism
Discretion
Logistics coordination

Benefits

Extended health care benefits
Dental
Vision
Life insurance

Visa sponsorship

Not detected in the job text

Keywords

Executive Assistant
Quantum Computing
Deep-tech
Administrative Support
Operations
Microsoft 365
Outlook
Word
Excel
PowerPoint
Teams
Security Clearance
Controlled Goods Program
Government Procurement
Defense Industry
Office Management
Logistics
Compliance
Scheduling
Correspondence

Original job description

Location: Ottawa, ON (on-site)
Employment type: Full-time permanent
Salary range: $55,000 – $75,000 CAD per year

About Q-Block Computing: Q-Block Computing builds quantum systems that operate in the real world. The company develops quantum timing, quantum-secure communications, and quantum computing platforms engineered for the performance, reliability, and environmental resilience that mission-critical applications demand - systems designed to be deployed, maintained, and trusted by operators who cannot afford ambiguity about whether the technology works.

The long-term vision is deeper than any single platform. Q-Block is pursuing a mission to decode Nature's foundational model - to build instruments of sufficient precision and coherence that they become tools for understanding the physical universe at its most fundamental level. Commercialization and science reinforce each other by design.

About this role: The Executive Assistant is the operational backbone of Q-Block's leadership team. The role keeps calendars, travel, correspondence, and meetings running cleanly across a company that moves quickly and engages with government, industry, and international partners at a high cadence. Done well, it makes the rest of the leadership team measurably more effective.

The successful candidate is organized, discreet, and genuinely proactive - someone who anticipates what leadership will need before being asked, handles sensitive information with complete professionalism, and carries themselves with ease in front of senior government officials, defense industry executives, and technical staff alike. This is a role for someone who takes pride in running a tight operation and finds satisfaction in being the quiet reason things work.

Responsibilities

Manage complex executive calendars, scheduling, and travel arrangements across multiple time zones, including coordination with government officials, defense industry partners, and international collaborators.
Prepare, format, and proofread correspondence, briefing notes, meeting agendas, and presentation materials for executive and external audiences.
Coordinate logistics for internal meetings, board sessions, partner visits, and government consultations, including venue booking, materials preparation, and follow-up action tracking.
Maintain organized filing systems for contracts, proposals, correspondence, and corporate records in both digital and physical formats.
Process expense reports, purchase orders, and basic financial documentation; liaise with external accounting and bookkeeping services as needed.
Screen and prioritize incoming communications; draft responses and route inquiries to appropriate team members.
Support onboarding logistics for new employees, including workspace setup, IT access coordination, and orientation scheduling.
Assist with event planning and coordination for company functions, industry conferences, and government engagement activities.
Handle confidential and sensitive information with discretion and professionalism.
Perform general office management duties to ensure smooth daily operations at the Ottawa office.
Contribute to a culture of ownership, clarity, and high standards across the administrative and operational rhythm of the company.

Required qualifications

Post-secondary diploma or degree in Business Administration, Office Administration, or a related field; an equivalent combination of education and experience will also be considered.
2+ years of experience in an executive assistant, administrative coordinator, or office management role.
Exceptional organizational skills and attention to detail; demonstrated ability to manage multiple concurrent priorities with minimal supervision.
Strong written and verbal communication skills in English.
Proficiency with Microsoft 365 (Outlook, Word, Excel, PowerPoint, Teams) and comfort learning new software platforms.
Professional demeanor and discretion when interacting with government officials, defense industry executives, and senior technical staff.

Preferred qualifications

Experience supporting executive leadership in a technology, professional services, or government-adjacent environment.
French language proficiency.
Familiarity with government procurement terminology, defense industry conventions, or technology startup environments.
Experience coordinating international travel, including visa logistics, across multiple executives.
Experience with expense management platforms, CRM tools, or document management systems.
Experience supporting board meetings, investor communications, or corporate governance processes.

Security and compliance requirements

Must be eligible to obtain and maintain Government of Canada security clearance, if required for assigned projects.
Must be eligible to comply with requirements of the Controlled Goods Program, if required for assigned projects.
Must be willing to participate in background screening, documentation, and compliance processes associated with security-sensitive work.

Personal attributes

Proactive, resourceful, and solutions-oriented; able to anticipate needs rather than react to them.
Strong interpersonal skills and the ability to work collaboratively in a dynamic, multidisciplinary team.
Discretion and integrity in handling sensitive information.
Calm under pressure; able to keep many threads moving simultaneously without losing track.

Benefits

Extended health care (including dental and vision)
Life insurance

Equal opportunity

Q-Block Computing is an equal opportunity employer. We are committed to treating all employees and applicants with respect and dignity. Accommodations are available on request during the application and recruiting process.

Canadian citizens and permanent residents are strongly encouraged to apply. All interested candidates are encouraged to apply.

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