Executive assistant jobs in Kanata, ON and nearby

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Added 29 days ago
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Executive Assistant, Advisory
BDO
Ottawa, ON
- Full-time
BDO Canada LLP is looking for an Executive Assistant in our Toronto or Ottawa offices. This is a new role and presents an excellent opportunity to contribute to a well-established practice…
Added 1 month ago
DC
General Counsel and Corporate Secretary
Defence Construction Canada
Ottawa, ON
- Full-time
…Defence Construction Canada’s (DCC) senior legal and governance executive. The incumbent plays a critical role in enabling the corporation's success by providing strategic, independent and…
Added 1 month ago
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Executive Assistant
The Royal
Ottawa, ON
- Full-time
Make an impact behind the scenes of healthcare leadership. As an Executive Assistant, you will provide high-level support to senior leaders by managing complex schedules, coordinating key…
Added 1 month ago
RC
Executive Assistant, Offices of the VP, Human Resources and the VP, Legal & Corporate Affairs
Royal Canadian Mint
Ottawa, ON
- From $67,120 CAD / year
- On-site
The Royal Canadian Mint (the Mint) is hiring Executive Assistant, who can thrive in a dynamic and inclusive environment.
Added 1 month ago
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Executive Assistant
Ciena
Ottawa, ON
- Full-time
The must haves:
Added 1 month ago
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Assistant Corporate Secretary
Canadian Commercial Corporation
Ottawa, ON
- $100,589 to $134,487 CAD / year
- Full-time
Reporting to the Vice-President Legal Services, General Counsel and Corporate Secretary, the Assistant Corporate Secretary plays a key role in providing support to the Board of Directors…
Added 2 months ago
FL
Executive Assistant
First Lake Solutions
Ottawa, ON
- Full-time
First Lake Solutions is seeking an Executive Assistant to provide administrative and operational support to our President and senior leadership team. This is a dynamic role for a highly…
Added 2 months ago
LS
Legal/Executive Assistant - Permanent - 19389
LRO Staffing
Ottawa, ON
- Full-time
Our client is a law firm located in downtown Ottawa. They are looking for an experienced Legal/Executive Assistant to join their team on a full-time, permanent basis.
Added 2 months ago
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Executive Assistant & Office Manager / Adjoint de direction et gestionnaire de bureau
Ottawa Tourism
Ottawa, ON
- Full-time
Reporting to the Vice President, Operations & Culture, the Executive Assistant & Office Manager is a trusted partner to the President & CEO, responsible for executive office coordination,…
Added 3 months ago
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Executive Assistant - Ottawa
CGI
Ottawa, ON
- Full-time
We are looking for an Executive Assistant to provide high-level support to our senior executive leadership team and partners.
Added 2 months ago
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Executive Assistant
Nokia
Ottawa, ON
- Full-time
As an Executive Assistant, you will play a vital role in supporting the daily operations and strategic initiatives of the GSCO organization. Your responsibilities will include managing…
Added 3 months ago
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Executive Assistant
BDO
Ottawa, ON
- $53,000 to $88,000 CAD / year
- Full-time
BDO Canada LLP is looking for a Executive Assistant in our Ottawa location. This is a replacement role and presents an excellent opportunity to contribute to a well-established practice…
Added 2 months ago
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Executive Assistant, Advisory (18-Months Contract)
BDO
Ottawa, ON
- Full-time
Our Montreal office is looking for an Executive Assistant to join the Advisory team and own the following responsibilities.
Added 2 months ago
RW
Senior Executive Assistant
R W Tomlinson
Ottawa, ON
- $65,000 to $95,000 CAD / year
2+ years of experience as an Executive Assistant
Added 7 months ago
QC
Executive Assistant
Q-Block Computing
Ottawa, Ontario
- $55,000 to $75,000 CAD / year
- Full-time
About this role: The Executive Assistant is the operational backbone of Q-Block's leadership team. The role keeps calendars, travel, correspondence, and meetings running cleanly across a…

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Q-Block Computing

Executive Assistant

Ottawa, ON, Canada

$55,000 to $75,000 CAD / year · Full-time

Apply on q-block-computing.breezy.hr About employer

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Job details

Pay: $55,000 to $75,000 CAD / year
Job type: Full-time
Experience: 2+ years of experience in an executive assistant, administrative coordinator, or office management role.
Posting language: English
Posted: Apr 15, 2026

Original job description

Location: Ottawa, ON (on-site)
Employment type: Full-time permanent
Salary range: $55,000 – $75,000 CAD per year

About Q-Block Computing: Q-Block Computing builds quantum systems that operate in the real world. The company develops quantum timing, quantum-secure communications, and quantum computing platforms engineered for the performance, reliability, and environmental resilience that mission-critical applications demand - systems designed to be deployed, maintained, and trusted by operators who cannot afford ambiguity about whether the technology works.

The long-term vision is deeper than any single platform. Q-Block is pursuing a mission to decode Nature's foundational model - to build instruments of sufficient precision and coherence that they become tools for understanding the physical universe at its most fundamental level. Commercialization and science reinforce each other by design.

About this role: The Executive Assistant is the operational backbone of Q-Block's leadership team. The role keeps calendars, travel, correspondence, and meetings running cleanly across a company that moves quickly and engages with government, industry, and international partners at a high cadence. Done well, it makes the rest of the leadership team measurably more effective.

The successful candidate is organized, discreet, and genuinely proactive - someone who anticipates what leadership will need before being asked, handles sensitive information with complete professionalism, and carries themselves with ease in front of senior government officials, defense industry executives, and technical staff alike. This is a role for someone who takes pride in running a tight operation and finds satisfaction in being the quiet reason things work.

Responsibilities

Manage complex executive calendars, scheduling, and travel arrangements across multiple time zones, including coordination with government officials, defense industry partners, and international collaborators.
Prepare, format, and proofread correspondence, briefing notes, meeting agendas, and presentation materials for executive and external audiences.
Coordinate logistics for internal meetings, board sessions, partner visits, and government consultations, including venue booking, materials preparation, and follow-up action tracking.
Maintain organized filing systems for contracts, proposals, correspondence, and corporate records in both digital and physical formats.
Process expense reports, purchase orders, and basic financial documentation; liaise with external accounting and bookkeeping services as needed.
Screen and prioritize incoming communications; draft responses and route inquiries to appropriate team members.
Support onboarding logistics for new employees, including workspace setup, IT access coordination, and orientation scheduling.
Assist with event planning and coordination for company functions, industry conferences, and government engagement activities.
Handle confidential and sensitive information with discretion and professionalism.
Perform general office management duties to ensure smooth daily operations at the Ottawa office.
Contribute to a culture of ownership, clarity, and high standards across the administrative and operational rhythm of the company.

Required qualifications

Post-secondary diploma or degree in Business Administration, Office Administration, or a related field; an equivalent combination of education and experience will also be considered.
2+ years of experience in an executive assistant, administrative coordinator, or office management role.
Exceptional organizational skills and attention to detail; demonstrated ability to manage multiple concurrent priorities with minimal supervision.
Strong written and verbal communication skills in English.
Proficiency with Microsoft 365 (Outlook, Word, Excel, PowerPoint, Teams) and comfort learning new software platforms.
Professional demeanor and discretion when interacting with government officials, defense industry executives, and senior technical staff.

Preferred qualifications

Experience supporting executive leadership in a technology, professional services, or government-adjacent environment.
French language proficiency.
Familiarity with government procurement terminology, defense industry conventions, or technology startup environments.
Experience coordinating international travel, including visa logistics, across multiple executives.
Experience with expense management platforms, CRM tools, or document management systems.
Experience supporting board meetings, investor communications, or corporate governance processes.

Security and compliance requirements

Must be eligible to obtain and maintain Government of Canada security clearance, if required for assigned projects.
Must be eligible to comply with requirements of the Controlled Goods Program, if required for assigned projects.
Must be willing to participate in background screening, documentation, and compliance processes associated with security-sensitive work.

Personal attributes

Proactive, resourceful, and solutions-oriented; able to anticipate needs rather than react to them.
Strong interpersonal skills and the ability to work collaboratively in a dynamic, multidisciplinary team.
Discretion and integrity in handling sensitive information.
Calm under pressure; able to keep many threads moving simultaneously without losing track.

Benefits

Extended health care (including dental and vision)
Life insurance

Equal opportunity

Q-Block Computing is an equal opportunity employer. We are committed to treating all employees and applicants with respect and dignity. Accommodations are available on request during the application and recruiting process.

Canadian citizens and permanent residents are strongly encouraged to apply. All interested candidates are encouraged to apply.

Apply on q-block-computing.breezy.hr About employer

More about this job

Responsibilities

The Executive Assistant will provide high-level administrative and operational support to the leadership team, including calendar management, travel arrangements, and meeting coordination. They will also handle office management duties, document systems, and support onboarding processes for new employees.

Requirements

Candidates must hold a post-secondary diploma or degree in Business or Office Administration and possess at least 2 years of relevant experience. Applicants must be eligible for Government of Canada security clearance and Controlled Goods Program compliance.

Skills

Executive support
Calendar management
Travel coordination
Microsoft 365
Administrative coordination
Document management
Expense reporting
Communication
Organizational skills
Attention to detail
Office management
Professionalism
Discretion
Logistics coordination

Benefits

Extended health care benefits
Dental
Vision
Life insurance

Visa sponsorship

Not detected in the job text

Keywords

Executive Assistant
Quantum Computing
Deep-tech
Administrative Support
Operations
Microsoft 365
Outlook
Word
Excel
PowerPoint
Teams
Security Clearance
Controlled Goods Program
Government Procurement
Defense Industry
Office Management
Logistics
Compliance
Scheduling
Correspondence

Seniority

Mid level

Tools

Microsoft Outlook
Microsoft Word
Microsoft Excel
Microsoft PowerPoint
Microsoft Teams

Languages

English

Fields of study

Business Administration
Office Administration

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