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Added 2 days ago
N
Payroll and Accounts Payable Coordinator
noissue.
Vancouver, BC
- Full-time
Process full cycle semi-monthly payroll for our Canada and US entities using our payroll systems (Remote).
Added 2 days ago
GW
Financial Analyst
Gowling WLG
Calgary, AB
- $60,000 to $75,000 CAD / year
- Full-time
At Gowling WLG, our commitment to excellence begins with our people. As an international law firm with offices in Canada, the U.K., Europe, the Middle East, and Asia, we’re proud to recruit…
Added 3 days ago
TH
Clinic Clerical Assistant - (Temporary Full-Time) MH Cardiac Diagnostic Admin
Trillium Health Partners
Mississauga, ON
- Full-time
Trillium Health Partners is one of Canada’s largest community-based teaching hospitals, serving the growing and diverse populations of Mississauga, West Toronto, and surrounding communities…
Added 3 days ago
RO
Manager, HR Systems
Region of Waterloo
Kitchener, ON
- $114,860.2 to $143,579.8 CAD / year
- Full-time
Location: 150 Frederick St - Regional Admin Headquarters
Added 3 days ago
NY
Admin Assistant, Program Adult Mental Health, FT (J1026-0440)
North York General Hospital
Toronto, ON
- Full-time
North York General is one of Canada’s leading community academic hospitals with a vision to deliver World-Class Care, 24/7. Affiliated with the University of Toronto, our multi-site campus…
Added 3 days ago
RM
Branch Service Admin
Rocky Mountain Equipment
La Crête, AB
- Full-time
…agriculture, construction, rental, and recreational markets. As one of Canada’s largest equipment dealers, RME delivers solutions that maximize uptime, productivity, and profitability…
Added 3 days ago
FM
MBO Surface Administrator
Foran Mining Corporation
SK
- $68,000 to $74,500 CAD / year
- Full-time
…one of the most significant copper development projects in Canada. With commercial production expected in the second half of 2026, this world-class deposit contains copper, zinc, gold, and…
Added 3 days ago
MC
HR & Admin Specialist
Midea Canada
Markham, ON
- $65,000 to $75,000 CAD / year
- Full-time
About Midea America Canada Corporation (MACC):
Added 4 days ago
TH
Department Administrative Assistant (Temporary Full Time) -C People Health
Trillium Health Partners
ON · ON, Canada
- Full-time
Role Level: Admin Clerical (AC 05) $29.93 to 37.43 per hour
Added 4 days ago
TH
Senior Administrative Assistant | Temporary Full time | SVP Patient Care AQ | CVH
Trillium Health Partners
ON · ON, Canada
- Full-time
Trillium Health Partners is one of Canada’s largest community-based teaching hospitals, serving the growing and diverse populations of Mississauga, West Toronto, and surrounding communities…
Added 4 days ago
AC
Crew Pay System Analyst
Air Canada
Toronto, ON
- Full-time
Being part of Air Canada is to become part of an iconic Canadian symbol, recently ranked the best Airline in North America. Let your career take flight by joining our diverse and vibrant…
Added 4 days ago
C
Sr System Administrator
CDW
Montreal, QC
- Full-time
CDW is looking for a versatile and Senior Technical Admin to join its Managed Services team. Your background should have exposure to a wide breadth of technologies including servers,…
Added 5 days ago
N
Payroll and Accounts Payable Coordinator
noissue.
Vancouver, BC
- Full-time
Process full cycle semi-monthly payroll for our Canada and US entities using our payroll systems (Remote).
Added 5 days ago
IG
Scheduler
Insight Global
Canada
- Contract
We are looking for a proactive Recruiting Coordinator based in Canada to join our global Recruiting Operations team. This isn’t just a high-volume scheduling role; we are looking for a…
Added 5 days ago
LS
Payroll Admin
Lafayette Sweets
Markham, ON
- Full-time
We are seeking an Payroll Admin handle full-cycle payroll and support daily HR operations. Ensures compliance with Ontario Employment Standards Act, CRA rules, and company policies while…
Added 8 days ago
RS
Bookkeeper
Raven Supply
Richmond, BC
- Full-time
Payroll experience in Canada, including source deductions and remittances
Added 8 days ago
TS
Social Services Manager I - NU
The Salvation Army in Canada
Saskatoon, SK
- Full-time
For more than 130 years, The Salvation Army has served people in need in communities across Canada and Bermuda. Building on our roots as a world-wide Christian church, each year we help…
Added 8 days ago
CT
Leadership Administrative Support, Senior Leadership Team
CMHA Thames Valley Addiction and Mental Health Services
London, ON
- $25.68 to $29.56 CAD / hour
- Full-time
What you'll be making - $25.68 to $29.56 per hour (Specialized Admin Grid)
Added 8 days ago
RM
Representative Customer Service
Regional Municipality of Peel
Mississauga, ON
- Other
…environment, the CSR helps direct inquiries related to HR policies, payroll, benefits, time and attendance, and job data to various HRSD team members and is an integral part of customer…
Added 8 days ago
TS
Social Services Manager I - NU
The Salvation Army Canada and Bermuda Territory
Saskatoon, SK
- Full-time
For more than 130 years, The Salvation Army has served people in need in communities across Canada and Bermuda. Building on our roots as a world-wide Christian church, each year we help…
Added 9 days ago
LC
Partner, HR Services
Langara College
Vancouver, BC
- Full-time
…work (or positions to be based) to be performed outside BC or…
Added 9 days ago
HC
Business Analyst, HCM Systems - People(s) & Culture - FT Admin
Humber College
Toronto, ON
- Full-time
C ertification in a minimum of one of the follow Oracle HCM modules (Canada Payroll, Core Human Resources, Benefits, Compensation, Absence Management, Time and Labour); an asset would be…
Added 9 days ago
QL
Recruitment Specialist
QAI Laboratories
Burnaby, BC
- $50,000 to $60,000 CAD / year
- Full-time
Maintain personnel-related records (onboarding, payroll, personal information, leaves, turnover rates etc.) via the HRIS (ADP) and ensure all employment documentation requirements are met.
Added 9 days ago
QL
Recruitment Specialist
QAI Laboratories
Burnaby, BC
- Full-time
Acts as the first point of contact on HR related inquiries.Maintain personnel-related records (onboarding, payroll, personal information, leaves, turnover rates etc.) via the HRIS (ADP) and…
Added 9 days ago
QL
Recruitment Specialist
QAI Laboratories Ltd.
Burnaby, BC
- $50,000 to $60,000 CAD / year
Maintain personnel-related records (onboarding, payroll, personal information, leaves, turnover rates etc.) via the HRIS (ADP) and ensure all employment documentation requirements are met.

QAI Laboratories Ltd.

Recruitment Specialist

Burnaby, BC, Canada

$50,000 to $60,000 CAD / year

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Job details

Pay: $50,000 to $60,000 CAD / year
Positions available: 1
Posting language: English
Posted: Oct 14, 2026

Original job description

QAI Job Number: QAI-HRCORP-BBY-10142026

JOB TITLE: Recruitment Specialist

LOCATION: Burnaby, BC

SALARY: $50,000 to $60,000 CAD annually

CATEGORY: Admin / HR

NUMBER OF POSITIONS: 1

POSTING DATE: Immediate

CLOSING DATE: OPEN UNTIL FILLED

BACKGROUND:

Founded in 1994 by a group of experienced certification and testing experts, QAI Laboratories Ltd. (QAI) is a multi-national professional certification body, test laboratory, and inspection agency with offices throughout North America and Asia. Recognition of the QAI name and logo have grown significantly over the past few years resulting in significant expansion of the business.

We are currently seeking a passionate and motivated individual to join our HR Team in Burnaby, BC, as a Recruitment Specialist. The ideal candidate has a genuine passion for recruitment, a strong sense of ownership with a proactive go-getter attitude. You will be an energetic, detail-oriented, and adaptable individual with 2 – 3 years of progressive recruitment experience and general HR knowledge. You will play a key role in supporting the company’s continued growth through recruitment, candidate sourcing, interview coordination, HR communications, administrative tasks, and other HR initiatives as required.

DUTIES: Under the guidance of the HR Specialist, the successful candidate will perform, but not be limited to, the following duties:

Recruitment (80%):

- Assist in writing and posting job descriptions on career websites or university/college job boards, research career fairs in the local area related to each position and keep the company career page and internal communications up to date.
- Actively source candidates through LinkedIn and other websites, internal job referrals, job fairs, networking activities, and other forms of recruitment.
- Evaluate and screen resumes, cover letters, certificates, etc.
- Provide shortlist of qualified candidates to HR Specialist.
- Conduct initial phone or virtual interviews and coordinate in-person interviews with hiring managers.
- Understand and articulate QAI’s values and the benefits of working for the organization.
- Conduct reference/character checks and organize personality assessments.
- Coordinate onboarding from start to finish, including documentation, HRIS systems access, IT Tickets, benefits enrolment, and first-week arrangements.
- Work with hiring managers to ensure new employees are ready for their first day.
- Prepare new hire paperwork ensuring legislation requirements are met
- Determine the effectiveness and success of current recruiting plans/strategies and provide feedback for improvement.
- Keep track of progress with all of QAI’s recruitment activities.
- Represent QAI at job fairs and career events.
- Stay up to date with current recruitment methods and best practices.

HR Coordinator (20%):

- Acts as the first point of contact on HR related inquiries.
- Maintain personnel-related records (onboarding, payroll, personal information, leaves, turnover rates etc.) via the HRIS (ADP) and ensure all employment documentation requirements are met.
- Coordinate offboarding documentation, benefits termination, employee records and exit administration
- Assist in the development of HR documentation and processes to support organizational employee needs and other HR activity/program as required.
- Liaise with other departments (payroll, benefits etc.) to ensure process compliance.
- Assist Managers/Supervisors in performance management procedures and other HR related concerns.
- Assist Managers/Supervisors with maintaining their employee’s development roadmap.
- Assist in ad-hoc HR projects (i.e., developing training content).
- Provide reception support and other general admin when needed/requested by the Controller.

Other duties as assigned by the manager or its designee.

QUALIFICATIONS: The successful candidate will have:

Minimum:

HR Certificate or other business-related programs with emphasis on HR or recruitment.
2 – 3 years of experience in recruitment or similar role.
Strong sourcing/networking, Boolean search and lead generation skills to locate candidates with difficult to find skillsets in local and other markets (currently North America wide).
Hands-on experience with various selection processes like phone interviews and reference checks.
Strong knowledge of Microsoft Office, including Word, Excel, Outlook, PowerPoint & SharePoint.
Great interpersonal, communication, and problem-solving skills.
Ability to scan large volumes of resumes and identify relevant skillsets.
Good team player with a can-do attitude.
Strong management/organizational skills with the ability to prioritize and complete projects on time.
Knowledge of HR legislation and best practices.

Preferred:

Familiarity with recruitment marketing strategies.
Familiarity with social media, especially LinkedIn, Indeed and ZipRecuiter.
Familiarity with applicant tracking systems and candidate management systems.
Familiarity with HRIS (ADP Workforce and ADP Run).
Experience working with US and Canadian employment regulations.
Experience with recruitment in both Canada and US.
Experience in employer branding methods.

Key Technical Competence:

Knowledge of human resources/ recruitment best practices.
Able to analyze data and produce reports summarizing personnel requirements.
Able to write clearly, concisely, and precisely to properly support documentation.
Capable of using Microsoft Office tools and ability to learn other systems/programs.
Seeks assistance and knowledge from subject matter experts when a specific requirement is outside of their general scope of knowledge.
Able to manage and prioritize multiple projects with some degree of efficiency and accuracy.
Ability to take initiative and work with minimal supervision.
Ability to maintain and preserve strict confidentiality.
Maintain a sense of ownership and responsibility.

The successful candidate will progress, subject to satisfactory performance, through a 3-month probation and training period.

APPLYING:

QAI Laboratories offers a comprehensive compensation and benefits package including salary and bonus, medical, dental, and other perks. We are committed to the long-term success of our employees.

Interested? Please submit your resume and cover letter at careers@qai.org. Applications will only be accepted when emailed in MS Word or PDF format and must have a job-specific cover letter. Please be sure to include the QAI job number in the subject line of your communication.

Check our other career opportunities on our website careers page: Join our team.

Join our Team! Learn, Develop, Grow!

At QAI, you will have the opportunity to put your aptitude, experience, knowledge, and desire to learn to the test. We make a difference in people’s lives through the work we do as a top-notch Product Testing, Certification, and Inspection body whilst providing rewarding careers for our employees.

Equal Opportunity Employer

QAI Laboratories is an Equal Opportunity/Affirmative Action employer. All qualified applicants will receive consideration for employment without regard to sex, race, color, religion, national origin, age, marital status, political affiliation, sexual orientation, gender identity, genetic information, disability or protected veteran status. We are committed to providing a workplace free of any discrimination or harassment.

NOTE: No sponsorship is available.

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More about this job

Responsibilities

The Recruitment Specialist will manage end-to-end recruitment processes, including sourcing, screening, and coordinating interviews. Additionally, they will provide HR administrative support, maintain personnel records, and assist with onboarding and offboarding procedures.

Requirements

Candidates must have an HR certificate or related business degree and 2-3 years of recruitment experience. Proficiency in Microsoft Office, strong sourcing skills, and knowledge of HR legislation are essential for this role.

Skills

Recruitment
Candidate Sourcing
Interview Coordination
HR Communications
Administrative Tasks
Boolean Search
Resume Screening
Onboarding
HRIS
ADP
Microsoft Office
Performance Management
Reference Checks
Networking
Employer Branding

Benefits

Medical
Dental
Bonus

Visa sponsorship

Not detected in the job text

Keywords

Recruitment
HRIS
ADP
Boolean Search
Onboarding
Offboarding
Candidate Sourcing
Interviewing
Microsoft Office
SharePoint
Performance Management
HR Legislation
Employer Branding
Applicant Tracking Systems
Networking
Job Fairs
Personnel Records
Payroll
Benefits Administration
Certification
Testing
Inspection
Human Resources
Administrative Support

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