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QuadReal Property Group

Assistant Community Manager

Cambridge, ON, Canada

The expected annualized base salary range for this role is $50,000 – $55,000. · Full-time

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Job details

Pay: The expected annualized base salary range for this role is $50,000 – $55,000.
Job type: Full-time
Posting language: English
Posted: Nov 2, 2026

Original job description

About QuadReal Property Group

QuadReal Property Group is a global real estate investment, development and operating company headquartered in Vancouver, British Columbia. Its assets under management are $98.5 billion. From its foundation in Canada as a full-service real estate operating company, QuadReal has expanded its capabilities globally for investments in equity and debt in both the public and private markets. QuadReal invests directly through operating platforms in which it holds an ownership interest and via programmatic partnerships.

QuadReal seeks to deliver strong investment returns while creating sustainable environments that bring value to the people and communities it serves. Now and for generations to come.

QuadReal: Excellence lives here.

www.quadreal.com

Role Description

Reporting to the Community Manager, the Assistant Community Manager is responsible for the administration and leasing functions at the property. The Assistant Community Manager is responsible for the implementation and execution of resident relations and engagement programs, including the planning and execution of resident appreciation events.

Responsibilities

Leasing

Perform the overall leasing and resident relations functions at the property, evaluatingand monitoring metrics that include vacancy, sales, renewals, move-in, move-out,notices, etc.
Participate in the full leasing process; securing appointments to view the property and update/record activity in Yardi Voyager and Rent Café/CRM as applicable.
Conduct property tours and show available suites to prospective residents and ensure standards as per QuadReal’s leasing policy are met when engaging with prospective residents.
Maintain a comprehensive knowledge of the property, including availability of suite types and layouts, common areas and amenities of the building, surrounding neighborhood and value-added services provided.
Conduct background checks, credit checks, and ensure timely notification is provided to all applicants of the application status.
Facilitate the signing of all leases, schedules, assignments, and addendum forms utilizing Yardi Voyager and Rent Cafe.
Assemble and provide move-in packages to new residents using Yardi Voyager and Rent Café; and
Communicate and work with Community Manager to ensure suites are delivered on time and as promised, providing move-in inspections and new home orientation with new residents.

Marketing

Conduct regular market surveys, analyzing competition and identifying market trends for the purpose of providing input and recommendations on pricing and strategy.
Provide feedback and recommendations to Community Manager on rental rates, promotions, and overall market conditions with a view to maximizing revenue at the property; and
Establish and maintain relationships with community organizations, including local businesses that may add value to the Resident experience or result in increased traffic to the property.

Administration and Reporting

Ensure timely and accurate completion and entry of all leasing documentation, including application forms, Tenancy Agreements, renewal agreements, and other supporting documentation using Yardi Voyager and Rent Cafe.
Issue and deliver notices such as: Violation Notice, Notice to End Tenancy, Notice to Enter, Notice of Renewals, by an approved method of service; and
Maintain all resident information received in accordance with privacy rules and regulations.

Office Management

Responsible for ensuring all property management policies, procedures, and operations are implemented to QuadReal standards.
Provide administrative support as required, including preparation of notices and other resident correspondence, courier & mail handling, as well as maintain resident and contractor contact information in Yardi Voyager; and
Ensure maintenance of office & kitchen supplies, document scanning, photocopying, etc.

Customer Service

Professionally and courteously handle all inquiries, feedback, complaints, or concerns.
Uphold QuadReal’s mission, vision, and values serving as a brand and cultural ambassador for our residents, co-workers, vendors, and public; and
Organize resident engagement and retention events and activities at the property based on your target market, with a view to developing relationships with residents.

Accounts Receivable

Complete rent collection, striving for zero arrears each month. Record all transactions in Yardi Voyager and deposit money in the bank. Monitor aged receivables report weekly for delinquency.
Serve all legal documentation pertaining to non-payment of rent and/or further landlord/resident process or litigation as instructed and in compliance with Residential Tenancies Act.
Assist the Resident Services Manager with collection of delinquent rents.
Administer any required Residential Tenancy Act province specific documents followed by processing all legal actions as per the provincial guidelines; and
Ensure that all outstanding debts are sent to collections following QuadReal procedures.

Maintenance

Coordinate reservations of elevators for move ins and move outs.
Inspect all vacant suites weekly to ensure suites are in optimal condition for showings/appointments.
Regularly monitor deficiencies in suites and common areas and produce work orders as required in Yardi Voyager.
Educate residents on availability of Rent Cafe portal to enter service requests.
Ensure resident satisfaction and external contractors are compliant to work order requests.
Follow-up with residents after maintenance work to ensure job completion and satisfaction.
Enter work orders into Yardi for existing residents as necessary; and
Assist with move in, annual, periodic and move out suite inspections, as required.

Health and Safety

Understand and adhere to QuadReal’s Health and Safety policy.
Ensure compliance with all legislation, including but not limited to: The Residential Tenancies Act, Fire Code and Occupational Health and Safety Act.
Comply with regular fire and life safety standards including monthly testing and annual drills; and
Ensure all vendors and contractors comply with the established health and safety policy, and immediately report any infractions, hazardous conditions, or damaged equipment.

Experience and Qualifications

Passion for excellence in customer service delivery.
Administrative and Property Management experience an asset
Two years relevant experience and post-secondary education preferred.
Ability to communicate with co-workers and supervisors effectively and professionally, both oral and written.
Deep attention to detail, problem-solving, and follow-up is required.
Excellent ability to develop and sustain cooperating working relationships with staff, contractors, the public, and especially residents.
Familiarity with smart phone and tablet technology.
Knowledge of Yardi Voyager and MS Office preferred; and
Self-starter with high degree of initiative, flexibility, and professionalism.

This job posting is for an existing vacancy within our organization.

The expected annualized base salary range for this role is $50,000 – $55,000.

Based on the position, QuadReal offers a competitive total rewards package in addition to the base pay, which may include a performance-based incentive plan, comprehensive health & dental benefits, pension plan, and paid time off.

The actual salary offered will take into consideration a wide array of factors including, but not limited to, the individual’s skill, experience, education and training, the market compensation of the role, and the consideration to internal equity.

We value diverse experiences and perspectives. Even if your skills don’t align 100% with the listed qualifications or salary range, we encourage you to apply – you may be a great fit for this role or others in our community. Applicants may also be considered for alternative positions within the organization where their qualifications and experience align more closely with available opportunities.

We use artificial intelligence (AI) technology - alongside human review - to assist in screening and assessing applicants for this position. Our recruitment team remains involved in all decisions.

Candidates must be legally authorized to work in Canada as the company does not provide work permit sponsorship for this role.

Note to Recruiters: QuadReal does not accept unsolicited resumes from any source other than directly from a candidate. Any unsolicited resumes sent to QuadReal, directly or indirectly, will be considered QuadReal property. QuadReal will not pay a fee for any placement resulting from the receipt of an unsolicited resume. A recruiting agency must first have a valid, written and fully executed agency agreement contract for engaged services to submit resumes.

QuadReal Residential Properties G.P. Inc. will provide reasonable accommodation at any time throughout the hiring process for applicants with disabilities or for those needing job postings in an alternate format. If you require accommodation, please advise the Talent Acquisition team member you are working with and include the following: Job posting #, your name and your preferred method of contact.

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More about this job

Responsibilities

The Assistant Community Manager oversees daily leasing functions, resident relations, and property administration to ensure operational excellence. They are responsible for rent collection, maintenance coordination, and implementing marketing strategies to maximize property revenue.

Requirements

The ideal candidate possesses at least two years of relevant experience in property management and strong customer service skills. Proficiency in Yardi Voyager and Microsoft Office is preferred, along with a commitment to maintaining health and safety standards.

Skills

Property management
Leasing
Customer service
Administration
Rent collection
Yardi Voyager
Rent Café
Market analysis
Conflict resolution
Health and safety compliance
Documentation
Communication
Attention to detail
Problem-solving
Relationship management
Microsoft Office

Benefits

Performance-based incentive plan
Comprehensive health benefits
Dental benefits
Pension plan
Paid time off

Visa sponsorship

Not detected in the job text

Keywords

Property Management
Leasing
Yardi Voyager
Rent Café
Customer Service
Residential Tenancies Act
Market Surveys
Rent Collection
Accounts Receivable
Maintenance Coordination
Health and Safety
Administration
Resident Relations
Real Estate
Operations
Compliance
Reporting
Marketing
Documentation
Conflict Resolution

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