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Added 36 mins ago
Director of People and Culture
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Toronto, ON
Full-time
The ideal candidate is a strategic and hands-on leader focused on employee relations, talent acquisition, and staff development. They bring significant HR leadership experience, strong…
Added 51 mins ago
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Director, Brand & Growth - Mntd
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From $135,000 CAD / year
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Added 1 hour ago
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QuadReal Property Group

Lease Documentation Coordinator

Vancouver, BC, Canada

Pay: The expected annualized base salary range for this role is $65,000 - $85,000.
Job type: Full-time
Posting language: English
Posted: Sep 23, 2026

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Original job description

About QuadReal Property Group

QuadReal Property Group is a global real estate investment, development and operating company headquartered in Vancouver, British Columbia. Its assets under management are $98.5 billion. From its foundation in Canada as a full-service real estate operating company, QuadReal has expanded its capabilities globally for investments in equity and debt in both the public and private markets. QuadReal invests directly through operating platforms in which it holds an ownership interest and via programmatic partnerships.

QuadReal seeks to deliver strong investment returns while creating sustainable environments that bring value to the people and communities it serves. Now and for generations to come.

QuadReal: Excellence lives here.

www.quadreal.com

Role Overview

Reporting to the Regional Director, Lease Documentation for Office and Industrial (BC), the Lease Documentation Coordinator is responsible for providing accurate and timely administrative support and customer service to the Lease Documentation team, the regional Office and Industrial (BC) Leasing Team, and its clients.

Responsibilities:

Prepare initial drafts of leases, amending agreements, extension agreements, consents and other related lease documentation
Review and revise agreements with comments from tenants and/or leasing team
Prepare, Review and Revise Document Summaries for new leases, extensions, renewals, and offers in a timely and efficient manner
Update and maintain documentation in SharePoint Property Portal and collaborate with data governance in streamlining processes and efficiencies.
Utilize leasing software (Deal Manager) to review and prepare documentation packages for Leasing and Investment Management approval
Manage the execution of documents, both externally and internally, using DocuSign
Distribute fully-executed documentation (both externally and internally) and upload documentation to the SharePoint property portal
Prepare and process internal leasing fee calculations
Process monthly reporting on Lease Documentation fees
Collect, review, and track all legal invoices for the region, ensuring correct billing entities and obtain relevant approvals for processing
Effectively track and record lease and related documentation in prescribed manner (tech platforms, excel trackers, etc.)
Run title searches and corporate searches
Provide administrative support to the Lease Documentation department
Miscellaneous correspondence as required
Liaise with Leasing, Investment Management, Operations, tenants, solicitors, and brokers as needed
Other related duties as required

Experience and Qualifications:

A minimum 2 years of experience in the commercial real estate industry
3-5 years of related administrative experience, including basic account processing (A/R, A/P), preferably with knowledge in the areas of leasing and contract law
Advanced skills in Microsoft Word, Microsoft Excel, DocuSign and SharePoint
2 years of experience in drafting leases, amending agreements, extension agreements, consents and other ancillary real estate lease documentation
Exceptional attention to detail and accuracy
Confident working independently, with strong organizational, planning and time management skills as manager may be in remote office
Ability to deliver detailed, accurate and quality results under pressure and within tight deadlines
Highly effective at prioritizing workload and handling competing priorities
Excellent and well-developed relationship skills; superior oral and written communication skills
Ability to work well as part of a busy team and to develop and sustain strong co‑operative working relationships both internally and externally
Experience with Yardi Voyager, Deal Manager and Microsoft Office 365 suite (OneDrive, Teams) is an asset
Ability to adapt to systems change, with an interest in problem solving, tech integration and AI
Post secondary education is preferred

This is an existing role within our organization.

The expected annualized base salary range for this role is $65,000 - $85,000.

Based on the position, QuadReal offers a competitive total rewards package in addition to the base pay, which may include a performance-based incentive plan, comprehensive health & dental benefits, pension plan, and paid time off.

The actual salary offered will take into consideration a wide array of factors including, but not limited to, the individual’s skill, experience, education and training, the market compensation of the role, and the consideration to internal equity.

We value diverse experiences and perspectives. Even if your skills don’t align 100% with the listed qualifications or salary range, we encourage you to apply – you may be a great fit for this role or others in our community. Applicants may also be considered for alternative positions within the organization where their qualifications and experience align more closely with available opportunities.

We use artificial intelligence (AI) technology - alongside human review - to assist in screening and assessing applicants for this position. Our recruitment team remains involved in all decisions.

Candidates must be legally authorized to work in Canada as the company does not provide work permit sponsorship for this role.

Note to Recruiters: QuadReal does not accept unsolicited resumes from any source other than directly from a candidate. Any unsolicited resumes sent to QuadReal, directly or indirectly, will be considered QuadReal property. QuadReal will not pay a fee for any placement resulting from the receipt of an unsolicited resume. A recruiting agency must first have a valid, written and fully executed agency agreement contract for engaged services to submit resumes.

QuadReal Property Group will provide reasonable accommodation at any time throughout the hiring process for applicants with disabilities or for those needing job postings in an alternate format. If you require accommodation, please advise the Talent Acquisition team member you are working with and include the following: Job posting #, your name and your preferred method of contact.

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More about this job

Responsibilities

The Lease Documentation Coordinator provides administrative support by drafting, reviewing, and managing lease-related documentation for the Office and Industrial team. They are responsible for maintaining property portals, processing leasing fees, and ensuring accurate record-keeping across various technical platforms.

Requirements

Candidates must have at least 2 years of experience in the commercial real estate industry and 3-5 years of administrative experience. Proficiency in Microsoft Office, DocuSign, and SharePoint is required, along with strong organizational and communication skills.

Skills

Lease documentation
Commercial real estate
Contract law
Microsoft Word
Microsoft Excel
DocuSign
SharePoint
Yardi Voyager
Deal Manager
Administrative support
Attention to detail
Time management
Relationship management
Data governance
Reporting
Invoicing

Benefits

Performance-based incentive plan
Comprehensive health & dental benefits
Pension plan
Paid time off

Visa sponsorship

Not detected in the job text

Keywords

Lease Documentation
Commercial Real Estate
Contract Law
SharePoint
DocuSign
Yardi Voyager
Deal Manager
Microsoft Office 365
Accounts Payable
Accounts Receivable
Data Governance
Investment Management
Leasing
Property Portal
Title Searches
Corporate Searches
Administrative Support
Reporting
Invoicing
Tech Integration
AI

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