Office administrator jobs in Canada (1,431 jobs)

Find office administrator jobs across Canada. Choose a place, compare current openings and read the employer’s requirements.

Counted Nov 7, 2026

Hiring at a glance

View jobs

Open jobs: 1,431
Employers: 1,035

Advertised starting pay

Average starting payCAD / hour: $31.64Across 279 listings
Average starting payCAD / year: $63,546Across 145 listings
Average starting payCAD / month: $4,710Across 10 listings

Employer-advertised starting pay, not employee salaries. Currencies and pay periods stay separate.

Where work happens

Remote: <1%5 listings
Hybrid: 10%139 listings
On-site: 90%1,282 listings

Not specified: <1% (5 listings)

Employers hiring include 123Dentist (32), Brandt Group of Companies (18), Quantum Management Services Ltd. (16).

Sources & calculation notes

These figures describe the listings on this role page at the date shown, not the whole job market. Listings can change.

Employer-listed minimums from at least 10 listings per currency and pay period. These are advertised starting amounts, not employee salaries. Jobs without a minimum and unusual amounts are excluded.

Hybrid and on-site classifications may be inferred from descriptions. Check the original ad. How we count

Office administrator jobs in Canada

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Added 4 days ago
A
Temporary Administrative Coordinator (2 Required)
ATCO
Calgary, AB
- Full-time
Added 4 days ago
TO
Administrative Coordinator
Town of Newmarket
Newmarket, ON
- Temporary
Added 4 days ago
GL
Office Coordinator
Groupe Lemur, Inc
Montreal, QC
- Full-time
Added 4 days ago
CI
Legal Office Manager
Cartel Inc.
Toronto, ON
- Full-time
Some people manage an office. The right person becomes the heartbeat of it. Our Client is looking for a seasoned Office Manager who knows the legal environment, thrives on keeping things…
Added 4 days ago
I
Full-Time Front Office Manager
IHG
Toronto, ON
- Full-time
Added 4 days ago
NL
Business Operations & Administrative Coordinator
Northfast Limited
Sudbury, ON · Greater Sudbury, ON
- Full-time
Added 4 days ago
SC
Agent(e) Administratif(ve), Classe 2 - Administrative Agent, Class 2
Shriners Children's
Montreal, QC · Shriners Children's - Quebec
- Full-time
Added 4 days ago
RS
Finance & Administrative Coordinator
Rutke Search
Ottawa, ON
- $80,000 to $100,000 CAD / year
- Full-time
Added 4 days ago
Traffic Office Coordinator
Domtar Products
Surrey, BC
Added 4 days ago
H&
Office Administrator
Hammerschlag & Joffe Inc.
Toronto, ON
- Full-time
H&J is looking for an organized and detail-oriented Office Administrator to join our Administrative Team.
Added 4 days ago
I
Office Administrator
ITK
Ottawa, ON
- Full-time
Added 4 days ago
ST
Bilingual Office Administrator (Mandarin/English)
Swiftlink Technologies Inc.
Richmond, BC
- Full-time
We are seeking an experienced and detail-oriented Office Administrator to independently handle day-to-day office administration and coordinate routine HR processes. The role requires…
Added 4 days ago
CN
Administrative Officer – Regional Office - Agente administrative/agent administratif – Bureau régional
Canadian Nuclear Safety Commission – Commission canadienne de sûreté nucléaire
SK · Saskatchewan, Canada
- $57,255 to $75,509 CAD / year
- Full-time
Added 4 days ago
P
Test Administrator
Pearson
Halifax, NS
- Part-time
Added 4 days ago
V
Administration Officer
VMCH
Mulgrave, NS
- Full-time
Mulgrave office location | Maximise your take-home pay with salary packaging benefits
Added 5 days ago
SC
Office Administrator (Construction)
Sona Constructor Inc
Hamilton, ON
- Full-time
Added 5 days ago
AM
Office Administrator
Avalon Mechanical
Victoria, BC
- Full-time
Added 5 days ago
EM
Office Administrator (Entry Level)
Evertz Microsystems Limited
Burlington, ON
- Full-time
We are seeking a reliable, organized, and proactive Office Administrator to join our team. Administrators are vital to the success of our business model, playing a key role in both internal…
Added 6 days ago
CW
Office Coordinator
Canadian Wealth Inc.
Calgary, AB
- Full-time
Added 6 days ago
Office Manager
EBC Inc.
Mississauga, ON
…Infrastructure, Industrial, and Major Projects. Our fast-growing Toronto office represent a significant portion of EBC’s operations and EBC, as one of Canada’s leading firms has extensive…
Added 6 days ago
AH
Office Coordinator
Assisting Hands of Ottawa
Ottawa, ON
- $22 to $26 CAD / hour
- Full-time
Office Coordinator – Bilingual (English & French)
Added 6 days ago
OS
Office Manager
Oregon State University
ON · Ontario, Canada
- Full-time
Added 6 days ago
SE
Customer Service Representative & Office Administrator
SDR Electric, Plumbing & Heating Inc.
ON · North Augusta, ON
- Full-time
Added 6 days ago
IR
Office Administrator/Receptionist - In-Office, Toronto (Canada)
Info-Tech Research Group
Toronto, ON
- Full-time
Added 6 days ago
AA
administrative support officer
Aliments Asta inc
Saint-Alexandre-de-Kamouraska, QC
- Full-time

Quantum Management Services Ltd.

Accounting & Administrative Coordinator

Toronto, ON, Canada

$75,000 to $80,000 CAD / year · Full-time

Apply About employer

Applications open in a new tab.

Job details

Pay: $75,000 to $80,000 CAD / year
Job type: Full-time
Apply by: Nov 29, 2026
Posting language: English
Posted: Oct 30, 2026

Original job description

Position: Accounting & Administrative Coordinator
Location: Toronto, ON (DVP & Eglinton)
Salary: $75,000-$80,000 annually
Schedule: Monday-Friday (Fully On-Site)
Job Type: Full-time, Permanent
Posting Type: Open vacancy

About the Opportunity

Our client, an established company in Toronto, is seeking an experienced and dependable Accounting & Administrative Coordinator to join their close-knit team.

This is an excellent opportunity for a well-rounded professional who enjoys combining day-to-day accounting responsibilities with purchasing, administration, and general business operations. Working within a smaller, collaborative office environment, you will play an important role in supporting the company's financial activities while helping ensure daily operations run smoothly.

The ideal candidate is someone who takes pride in their work, values accuracy and consistency, and enjoys being a reliable member of a team. You will be comfortable managing your own responsibilities, working closely with management, and assisting with a variety of tasks as business needs arise.

Previous experience within a small to mid-sized manufacturing, wholesale, distribution, or similar business environment would be particularly well suited to this opportunity.

This position is ideal for someone seeking a stable, long-term opportunity where they can contribute their experience, build strong working relationships, and become a valued member of an established organization.

Key Responsibilities:

Accounting & Financial Administration
- Process day-to-day accounts payable transactions, including vendor invoices, payments, and financial recordkeeping.
- Assist with accounts receivable activities, customer invoicing, payment follow-ups, and account discrepancies.
- Perform general bookkeeping and transactional accounting duties, ensuring financial records remain accurate and organized.
- Assist with account reconciliations and the investigation of invoice or payment discrepancies.
- Review and process purchase orders, matching invoices and supporting documentation as required.
- Maintain organized accounting records and assist with financial reporting and other accounting-related administration.

Administration & Business Operations
- Provide general administrative and operational support to management and internal teams.
- Assist with purchasing activities, including purchase order preparation, supplier communication, and order tracking.
- Prepare and maintain inventory reports, customer records, and operational spreadsheets.
- Support administrative activities related to customer accounts, including data entry, documentation, and record maintenance.
- Provide backup support for order processing, invoicing, and customer service as needed.
- Communicate with internal teams, customers, and suppliers to ensure accurate information and timely follow-up.
- Assist with general office coordination and other administrative responsibilities as required.

Qualifications & Experience:

- 3-5+ years of experience in accounts payable, bookkeeping, accounting administration, or a combined accounting and administrative position.
- Experience working within a small to mid-sized manufacturing, wholesale, distribution, or similar business environment is strongly preferred.
- Strong hands-on experience with accounts payable, invoicing, purchase orders, and day-to-day accounting transactions.
- Previous exposure to accounts receivable, account reconciliations, and general bookkeeping activities.
- Experience with SAP or another ERP/accounting system; SAP experience would be considered an asset.
- Proficiency in Microsoft Excel and the ability to maintain accurate spreadsheets and reports.
- Familiarity with purchasing, inventory administration, or order processing would be an asset.
- Strong organizational skills, attention to detail, and the ability to manage multiple responsibilities independently.
- A practical, dependable, and team-oriented approach, with a willingness to assist wherever needed.
- Strong communication skills and the ability to work comfortably with management, colleagues, customers, and suppliers.
- An interest in a stable, long-term position within a smaller, collaborative business environment.

Please send your resume in Word format to Angelica Stewart at angelica.stewart@quantum.ca.

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All applications are reviewed by our recruitment team, and hiring decisions are made by people. We may also use AI-enabled tools to support parts of the application review process.

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Apply About employer

More about this job

Responsibilities

Process accounts payable and receivable transactions, invoices, purchase orders, reconciliations, and bookkeeping while maintaining accurate financial records and reports. Provide administrative and operational support, including purchasing, inventory and customer records, order processing, and communication with management, colleagues, customers, and suppliers.

Requirements

Requires 3–5+ years of experience in accounts payable, bookkeeping, accounting administration, or a combined accounting and administrative role; experience in a small or mid-sized manufacturing, wholesale, or distribution business is preferred. Candidates should have hands-on accounting and purchasing experience, proficiency in Excel, familiarity with SAP or another ERP system, and strong organizational, communication, and independent work skills.

Skills

Accounts Payable
Accounts Receivable
Bookkeeping
Invoicing
Purchase Order Processing
Account Reconciliation
Financial Recordkeeping
Microsoft Excel
SAP
ERP Systems
Purchasing
Inventory Administration
Order Processing
Customer Service
Supplier Communication
Administrative Support

Visa sponsorship

Not detected in the job text

Hiring contact

Angelica Stewart

Hiring contact email

angelica.stewart@quantum.ca

Keywords

Accounts Payable
Accounts Receivable
Bookkeeping
Accounting Administration
Financial Recordkeeping
Invoicing
Purchase Orders
Account Reconciliation
Financial Reporting
SAP
ERP Systems
Microsoft Excel
Purchasing
Supplier Communication
Inventory Administration
Order Processing
Customer Accounts
Customer Service
Manufacturing
Wholesale
Distribution
Administrative Support
Operational Support
Data Entry
Spreadsheet Reporting

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