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Added 9 mins ago
SD
Post Office Clerk, Hourly Part Time Flexible Shifts Greenlight Requisition
Shoppers Drug Mart
Halifax, NS
- Part-time
Join a locally owned and operated store to help deliver health, beauty and convenience services in your community, and keep the customer at the centre of everything you do.
Added 9 mins ago
SD
Post Office Clerk, Hourly Part Time Day
Shoppers Drug Mart
Toronto, ON
- Part-time
Join a locally owned and operated store to help deliver health, beauty and convenience services in your community, and keep the customer at the centre of everything you do.
Added 9 mins ago
TH
Lumber Associate Part Time (KANATA)
The Home Depot
Ottawa, ON
- Part-time
…on product features and are familiar with related items in order to sell an entire project. Associates in this position know how to greet, engage, and thank every customer in their…
Added 9 mins ago
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Market Development Manager
Desjardins
Boucherville, QC · Gatineau, QC · Montreal, QC · Sainte-Thérèse, QC · Thetford Mines, QC · Caisse Desjardins du Réseau de la santé
- Full-time
…clients. You are responsible for the strategic and operational management of a team dedicated to selling financial products and services in a specific business line. You build and maintain…
Added 24 mins ago
Foodservice Sales Representative - Redux
West Coast Reduction Ltd.
Vancouver, BC
Recommend potential products or services to Redux Management by collecting customer information and analysing customer needs
Added 24 mins ago
TH
Contractor Sales Part Time - WOODTOCK
The Home Depot Canada
Woodstock, ON
- Part-time
Driving Sales: Knows all departments/areas and effectively promotes products and services (ie: commercial credit); makes decisions in line with the goal of selling; ability to overcome…
Added 24 mins ago
TH
Pro Account Sales Associate Part Time (CARLETON PLACE)
The Home Depot Canada
Carleton Place, ON
- Part-time
Driving Sales: Knows all departments/areas and effectively promotes products and services (ie: commercial credit); makes decisions in line with the goal of selling; ability to overcome…
Added 24 mins ago
O
Billing Coordinator
OpenText
Waterloo, ON
- Full-time
…ensuring billing accuracy and timeliness across our global order-to-cash process. You will bring strong customer service, problem-solving and business partnering skills to work with Sales,…
Added 24 mins ago
TS
Store Associate
The Salvation Army in Canada
Milton, ON
- Part-time
Possess knowledge of stock in order to respond to customer enquiries by phone/in person.
Added 24 mins ago
O
Billing Coordinator
OpenText
Waterloo, ON
- Full-time
…ensuring billing accuracy and timeliness across our global order-to-cash process. You will bring strong customer service, problem-solving and business partnering skills to work with Sales,…
Added 24 mins ago
C
Customer Service Representative - Parts Services (On-Site)
Concentrix
Hamilton, ON
- Full-time
Order Management: Review and assist with orders, check part availability, use discretion in communicating about ETA issues, support other departments, and guide them in finding and…
Added 24 mins ago
UR
Inside Sales Rep
United Rentals
Ottawa, ON
- Full-time
As an Inside Sales Rep, you will serve as a key customer contact and consultant at our branch, with responsibility for recommending solutions to the customer, quoting, selling and…
Added 24 mins ago
T
Cyber Security Intern/Co-op (Winter 2027)
TD
Mississauga, ON · Toronto, ON
- Full-time
…on operational execution of security controls and tooling in order to better defend, identify, and secure systems and technology in compliance with the organization's risk…
Added 24 mins ago
TE
Category Specialist – Turbomachinery
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Calgary, AB
- Full-time
…documentation and action trackers in SCM systems; coordinate order follow-up and change management with project procurement and business…
Added 39 mins ago
Unit Clerk/O.R. Booking Clerk - Royal Columbian Hospital
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New Westminster, BC
Whether you're providing direct patient care, supporting clinical operations, delivering specialized services, or contributing behind the scenes, every role at Royal Columbian Hospital…
Added 39 mins ago
NM
Bilingual Technical Trainer (Central Region)
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- Full-time
…ensure that training centers are maintained in a neat, working-order fashion at all…
Added 39 mins ago
AP
DRIVER
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Edmonton, AB
- Full-time
Check vehicles before driving to ensure mechanical, safety and emergency equipment is in good working order.
Added 39 mins ago
MD
State Patrol Purchaser - Buyer 2
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Saint-Paul, NB · St.-Paul, NB
- Full-time
…leadership, service, and assistance in the procurement of goods and services through the development, negotiation, and management of commodities and services from existing state contracts…
Added 54 mins ago
HL
Laborer
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- Full-time
Perform duties needed for assembling displays and other specialty value-added services per the customers’ requirements.
Added 54 mins ago
Management Trainee
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Engage in outside sales activities to promote products and services while building customer relationships.
Added 1 hour ago
HG
Buyer
Hypertec Group
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- Full-time
Keep the Purchasing Manager informed of all activities or problems and submit reports as requested by management;
Added 1 hour ago
GI
Light Duty Cleaner
GDI Integrated Facility Services
Ottawa, ON · NEPEAN, ON
- Part-time
GDI provides best in class integrated, high level, facility maintenance services to the United States and Canada. We have more than 30,000 team members who contribute to the success of GDI…
Added 1 hour ago
Production Worker
Smurfit Westrock
Winnipeg, MB
…manner. You will demonstrate attention to detail by ensuring order specs and special requirements are accurately followed and perform quality checks according to Smurfit Westrock’s…
Added 1 hour ago
TG
Sales Account Manager
Tri-Mach Group (TMG)
Elmira, ON
- $65,000 to $72,000 CAD / year
- Full-time
Sell all marketed products and services in order to meet sales objectives
Added 1 hour ago
I
Office & Operations Coordinator
InfinitDrones
Woodbridge, ON
- Full-time
Direct customer inquiries to the appropriate sales, technical, or management team members.

Quantum Management Services Ltd.

Accounting & Administrative Coordinator

Toronto, ON, Canada

$75,000 to $80,000 CAD / year · Full-time

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Job details

Pay: $75,000 to $80,000 CAD / year
Job type: Full-time
Apply by: Nov 29, 2026
Posting language: English
Posted: Oct 30, 2026

Original job description

Position: Accounting & Administrative Coordinator
Location: Toronto, ON (DVP & Eglinton)
Salary: $75,000-$80,000 annually
Schedule: Monday-Friday (Fully On-Site)
Job Type: Full-time, Permanent
Posting Type: Open vacancy

About the Opportunity

Our client, an established company in Toronto, is seeking an experienced and dependable Accounting & Administrative Coordinator to join their close-knit team.

This is an excellent opportunity for a well-rounded professional who enjoys combining day-to-day accounting responsibilities with purchasing, administration, and general business operations. Working within a smaller, collaborative office environment, you will play an important role in supporting the company's financial activities while helping ensure daily operations run smoothly.

The ideal candidate is someone who takes pride in their work, values accuracy and consistency, and enjoys being a reliable member of a team. You will be comfortable managing your own responsibilities, working closely with management, and assisting with a variety of tasks as business needs arise.

Previous experience within a small to mid-sized manufacturing, wholesale, distribution, or similar business environment would be particularly well suited to this opportunity.

This position is ideal for someone seeking a stable, long-term opportunity where they can contribute their experience, build strong working relationships, and become a valued member of an established organization.

Key Responsibilities:

Accounting & Financial Administration
- Process day-to-day accounts payable transactions, including vendor invoices, payments, and financial recordkeeping.
- Assist with accounts receivable activities, customer invoicing, payment follow-ups, and account discrepancies.
- Perform general bookkeeping and transactional accounting duties, ensuring financial records remain accurate and organized.
- Assist with account reconciliations and the investigation of invoice or payment discrepancies.
- Review and process purchase orders, matching invoices and supporting documentation as required.
- Maintain organized accounting records and assist with financial reporting and other accounting-related administration.

Administration & Business Operations
- Provide general administrative and operational support to management and internal teams.
- Assist with purchasing activities, including purchase order preparation, supplier communication, and order tracking.
- Prepare and maintain inventory reports, customer records, and operational spreadsheets.
- Support administrative activities related to customer accounts, including data entry, documentation, and record maintenance.
- Provide backup support for order processing, invoicing, and customer service as needed.
- Communicate with internal teams, customers, and suppliers to ensure accurate information and timely follow-up.
- Assist with general office coordination and other administrative responsibilities as required.

Qualifications & Experience:

- 3-5+ years of experience in accounts payable, bookkeeping, accounting administration, or a combined accounting and administrative position.
- Experience working within a small to mid-sized manufacturing, wholesale, distribution, or similar business environment is strongly preferred.
- Strong hands-on experience with accounts payable, invoicing, purchase orders, and day-to-day accounting transactions.
- Previous exposure to accounts receivable, account reconciliations, and general bookkeeping activities.
- Experience with SAP or another ERP/accounting system; SAP experience would be considered an asset.
- Proficiency in Microsoft Excel and the ability to maintain accurate spreadsheets and reports.
- Familiarity with purchasing, inventory administration, or order processing would be an asset.
- Strong organizational skills, attention to detail, and the ability to manage multiple responsibilities independently.
- A practical, dependable, and team-oriented approach, with a willingness to assist wherever needed.
- Strong communication skills and the ability to work comfortably with management, colleagues, customers, and suppliers.
- An interest in a stable, long-term position within a smaller, collaborative business environment.

Please send your resume in Word format to Angelica Stewart at angelica.stewart@quantum.ca.

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All applications are reviewed by our recruitment team, and hiring decisions are made by people. We may also use AI-enabled tools to support parts of the application review process.

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More about this job

Responsibilities

Process accounts payable and receivable transactions, invoices, purchase orders, reconciliations, and bookkeeping while maintaining accurate financial records and reports. Provide administrative and operational support, including purchasing, inventory and customer records, order processing, and communication with management, colleagues, customers, and suppliers.

Requirements

Requires 3–5+ years of experience in accounts payable, bookkeeping, accounting administration, or a combined accounting and administrative role; experience in a small or mid-sized manufacturing, wholesale, or distribution business is preferred. Candidates should have hands-on accounting and purchasing experience, proficiency in Excel, familiarity with SAP or another ERP system, and strong organizational, communication, and independent work skills.

Skills

Accounts Payable
Accounts Receivable
Bookkeeping
Invoicing
Purchase Order Processing
Account Reconciliation
Financial Recordkeeping
Microsoft Excel
SAP
ERP Systems
Purchasing
Inventory Administration
Order Processing
Customer Service
Supplier Communication
Administrative Support

Visa sponsorship

Not detected in the job text

Hiring contact

Angelica Stewart

Hiring contact email

angelica.stewart@quantum.ca

Keywords

Accounts Payable
Accounts Receivable
Bookkeeping
Accounting Administration
Financial Recordkeeping
Invoicing
Purchase Orders
Account Reconciliation
Financial Reporting
SAP
ERP Systems
Microsoft Excel
Purchasing
Supplier Communication
Inventory Administration
Order Processing
Customer Accounts
Customer Service
Manufacturing
Wholesale
Distribution
Administrative Support
Operational Support
Data Entry
Spreadsheet Reporting

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