Office administrator jobs in Canada (1,400 jobs)

Find office administrator jobs across Canada. Choose a place, compare current openings and read the employer’s requirements.

Counted Nov 6, 2026

Hiring at a glance

View jobs

Open jobs: 1,400
Employers: 1,019

Advertised starting pay

Average starting payCAD / hour: $31.65Across 277 listings
Average starting payCAD / year: $63,339Across 142 listings
Average starting payCAD / month: $4,710Across 10 listings

Employer-advertised starting pay, not employee salaries. Currencies and pay periods stay separate.

Where work happens

Remote: <1%5 listings
Hybrid: 9%130 listings
On-site: 90%1,260 listings

Not specified: <1% (5 listings)

Employers hiring include 123Dentist (31), Brandt Group of Companies (16), Quantum Management Services Ltd. (14).

Sources & calculation notes

These figures describe the listings on this role page at the date shown, not the whole job market. Listings can change.

Employer-listed minimums from at least 10 listings per currency and pay period. These are advertised starting amounts, not employee salaries. Jobs without a minimum and unusual amounts are excluded.

Hybrid and on-site classifications may be inferred from descriptions. Check the original ad. How we count

Office administrator jobs in Canada

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Added 1 day ago
B
Office Coordinator
BMT
Victoria, BC
- $45,000 to $47,000 CAD / year
- Part-time
Added 1 day ago
HI
Office Coordinator
Home Instead
Vancouver, BC
- Full-time
…their families. We are seeking a compassionate and proactive Office Coordinator to join our team, serving as the first point of contact for clients, families, and…
Added 1 day ago
CU
Administrative Coordinator (TERM)
Carleton University
Ottawa, ON
- Other
Added 1 day ago
JC
Real Estate Administrative Coordinator
JYSK Canada
Coquitlam, BC
- $50,000 to $60,000 CAD / year
- Full-time
Added 1 day ago
1
Office Manager-Olympic Village Dental, Vancouver
123Dentist
Vancouver, BC
- $36 to $38 CAD / hour
- Full-time
The team at Olympic Village located in Vancouver, BC are looking for a passionate, hard-working Office Manager on a full-time basis.
Added 1 day ago
JC
Real Estate Administrative Coordinator
JYSK Canada
Coquitlam, BC
- $50,000 to $60,000 CAD / year
- Full-time
Added 1 day ago
EC
Office Administrator
EPro Consultants Ltd.
Abbotsford, BC
- Full-time
Added 1 day ago
RH
Office Administrator with prior accounting experience
Robert Half
Calgary, AB
- $50,000 to $65,000 CAD / year
- Full-time
We are seeking a Receptionist / Office Administrator to serve as the face of the organization and support the day-to-day administrative operations of a busy office of approximately 25…
Added 1 day ago
T
Front Desk & Office Coordinator
Townline
Vancouver, BC
- Full-time
Added 1 day ago
MH
Competition # 664 - Privacy Officer
Medicine Hat Catholic Board of Education
Medicine Hat, AB
- Full-time
Added 1 day ago
CT
Office Manager
Camp Tamarack GP
Grande Prairie, AB
- Contract
At Camp Tamarack, we believe everyone deserves the chance to experience adventure, nature and belonging. Our Office Manager keeps the details moving behind the scenes so campers, families,…
Added 1 day ago
IE
Office Coordinator
INK Entertainment Group
Toronto, ON
- Full-time
Added 1 day ago
P
Test Administrator
Pearson
Edmonton, AB
- Part-time
Added 1 day ago
1A
Administrative Officer
1989167 Alberta Ltd. (o/a 198 Loans)
Lacombe, AB
- Full-time
Added 1 day ago
H
Office Manager
Hays
Toronto, ON
- $90,000 to $100,000 CAD / year
- Full-time
Office Manager - Architecture Firm - Downtown Toronto (Hybrid 3 days in office | 2 days work from home)
Added 1 day ago
GR
Office Administrator
Goldbeck Recruiting
Surrey, BC
- $60,000 to $75,000 CAD / year
- Full-time
Added 1 day ago
I
Office Administrator
IICRC
Grande Prairie, AB
- Full-time
PAUL DAVIS RESTORATION Grande Prairie is seeking a motivated and detail-oriented Office Administrator to support daily office operations and help ensure an exceptional customer experience…
Added 2 days ago
BU
Administrative Officer
Brandon University
Winnipeg, MB
- Full-time
Added 2 days ago
UO
Administrative Officer
University of Waterloo
Waterloo, ON · Ira G. Needles Hall
- Full-time
Added 2 days ago
E
Bookkeeper/Office Administrator
EarthEx
Selkirk, MB · East Selkirk, MB
- Part-time
We are seeking a detail-oriented and organized Part-Time Bookkeeper/Office Administrator to support our company's bookkeeping, payroll, HR, and general office operations. The ideal…
Added 2 days ago
DH
Assistant Front Office Manager
Delta Hotels and Resorts®
Quebec, QC
- Full-time
Added 2 days ago
CC
Director – Compliance & Risk Management and Privacy Officer
Canadian College of Health Leaders - Northwestern Ontario Chapter
Thunder Bay, ON
- Full-time
Added 2 days ago
1
Office Manager - Brant Smiles Family Dentistry
123Dentist
Brantford, ON
- $70,000 to $80,000 CAD / year
- Full-time
The team at Brant Smiles Family Dentistry located in Brantford, ON are looking for a passionate, hard-working Office Manager on a full-time basis.
Added 2 days ago
B
Office Coordinator
Brickeye
Toronto, ON
- $50,000 to $70,000 CAD / year
- Full-time
Added 2 days ago
MP
Office Administrator / Receptionist
Master Power
Richmond Hill, ON
- $17.95 to $24 CAD / hour
- Full-time

Quantum Management Services Ltd.

Accounting & Administrative Coordinator

Toronto, ON, Canada

$75,000 to $80,000 CAD / year · Full-time

Apply About employer

Applications open in a new tab.

Job details

Pay: $75,000 to $80,000 CAD / year
Job type: Full-time
Apply by: Dec 3, 2026
Posting language: English
Posted: Nov 3, 2026

Original job description

Position: Accounting & Administrative Coordinator
Location: Toronto, ON (DVP & Eglinton)
Salary: $75,000-$80,000 annually
Schedule: Monday-Friday (Fully On-Site)
Job Type: Full-time, Permanent
Posting Type: Open vacancy

About the Opportunity

Our client, an established company in Toronto, is seeking an experienced and dependable Accounting & Administrative Coordinator to join their close-knit team.

This is an excellent opportunity for a well-rounded professional who enjoys combining day-to-day accounting responsibilities with purchasing, administration, and general business operations. Working within a smaller, collaborative office environment, you will play an important role in supporting the company's financial activities while helping ensure daily operations run smoothly.

The ideal candidate is someone who takes pride in their work, values accuracy and consistency, and enjoys being a reliable member of a team. You will be comfortable managing your own responsibilities, working closely with management, and assisting with a variety of tasks as business needs arise.

Previous experience within a small to mid-sized manufacturing, wholesale, distribution, or similar business environment would be particularly well suited to this opportunity.

This position is ideal for someone seeking a stable, long-term opportunity where they can contribute their experience, build strong working relationships, and become a valued member of an established organization.

Key Responsibilities:

Accounting & Financial Administration
- Process day-to-day accounts payable transactions, including vendor invoices, payments, and financial recordkeeping.
- Assist with accounts receivable activities, customer invoicing, payment follow-ups, and account discrepancies.
- Perform general bookkeeping and transactional accounting duties, ensuring financial records remain accurate and organized.
- Assist with account reconciliations and the investigation of invoice or payment discrepancies.
- Review and process purchase orders, matching invoices and supporting documentation as required.
- Maintain organized accounting records and assist with financial reporting and other accounting-related administration.

Administration & Business Operations
- Provide general administrative and operational support to management and internal teams.
- Assist with purchasing activities, including purchase order preparation, supplier communication, and order tracking.
- Prepare and maintain inventory reports, customer records, and operational spreadsheets.
- Support administrative activities related to customer accounts, including data entry, documentation, and record maintenance.
- Provide backup support for order processing, invoicing, and customer service as needed.
- Communicate with internal teams, customers, and suppliers to ensure accurate information and timely follow-up.
- Assist with general office coordination and other administrative responsibilities as required.

Qualifications & Experience:

- 3-5+ years of experience in accounts payable, bookkeeping, accounting administration, or a combined accounting and administrative position.
- Experience working within a small to mid-sized manufacturing, wholesale, distribution, or similar business environment is strongly preferred.
- Strong hands-on experience with accounts payable, invoicing, purchase orders, and day-to-day accounting transactions.
- Previous exposure to accounts receivable, account reconciliations, and general bookkeeping activities.
- Experience with SAP or another ERP/accounting system; SAP experience would be considered an asset.
- Proficiency in Microsoft Excel and the ability to maintain accurate spreadsheets and reports.
- Familiarity with purchasing, inventory administration, or order processing would be an asset.
- Strong organizational skills, attention to detail, and the ability to manage multiple responsibilities independently.
- A practical, dependable, and team-oriented approach, with a willingness to assist wherever needed.
- Strong communication skills and the ability to work comfortably with management, colleagues, customers, and suppliers.
- An interest in a stable, long-term position within a smaller, collaborative business environment.

Please send your resume in Word format to Angelica Stewart at angelica.stewart@quantum.ca.

REFER A PERM HIRE AND EARN A CASH BONUS! For details, click here.

All applications are reviewed by our recruitment team, and hiring decisions are made by people. We may also use AI-enabled tools to support parts of the application review process.

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Apply About employer

More about this job

Responsibilities

Process accounts payable and receivable transactions, invoices, purchase orders, reconciliations, and bookkeeping while maintaining accurate financial records and reports. Provide administrative and operational support, including purchasing, inventory and customer record maintenance, order processing, and communication with management, colleagues, customers, and suppliers.

Requirements

Requires 3–5+ years of experience in accounts payable, bookkeeping, accounting administration, or a combined accounting and administrative role; experience in a small or mid-sized manufacturing, wholesale, or distribution business is strongly preferred. Candidates should have hands-on experience with accounting transactions, invoicing, and purchase orders, along with Excel proficiency, organizational skills, attention to detail, and strong communication; SAP or another ERP system is expected, with SAP an asset.

Skills

Accounts Payable
Accounts Receivable
Bookkeeping
Invoice Processing
Purchase Order Processing
Account Reconciliation
Financial Recordkeeping
Microsoft Excel
ERP Systems
SAP
Purchasing
Inventory Administration
Order Processing
Customer Service
Supplier Communication
Organization and Attention to Detail

Visa sponsorship

Not detected in the job text

Hiring contact

Angelica Stewart

Hiring contact email

angelica.stewart@quantum.ca

Keywords

Accounts Payable
Accounts Receivable
Bookkeeping
Transactional Accounting
Invoice Processing
Customer Invoicing
Purchase Orders
Account Reconciliation
Financial Recordkeeping
Financial Reporting
SAP
ERP Systems
Microsoft Excel
Purchasing
Supplier Communication
Inventory Reports
Inventory Administration
Order Processing
Customer Records
Data Entry
Manufacturing
Wholesale
Distribution
Administrative Support
Customer Service

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