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Added 3 mins ago
C
Financial Services Representative - Mascouche
CIBC
Mascouche, QC
- Full-time
As a member of the Personal and Business Banking Team, you’ll lead a team of high performing financial services professionals working towards a shared goal - delivering an exceptional…
Added 3 mins ago
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Senior Analyst, Investment Platforms
BMO
Toronto, ON · FCP
- Full-time
As a member of the BMO team you are valued, respected and heard, and you have more ways to grow and make an impact. We strive to help you make an impact from day one – for yourself and our…
Added 3 mins ago
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Analyst, Investment Platforms
BMO
Toronto, ON · FCP
- Full-time
As a member of the BMO team you are valued, respected and heard, and you have more ways to grow and make an impact. We strive to help you make an impact from day one – for yourself and our…
Added 3 mins ago
G Licence Truck Driver Night Shift
Diabetes Canada / National Diabetes Trust
London, ON
…across Canada. As an employee on the National Diabetes Trust team, you are part of our national coverage in 2,500 communities, with 28 operations and 100 trucks. Join a team that is making…
Added 3 mins ago
Truck Driver with G Licence
Diabetes Canada / National Diabetes Trust
London, ON
…across Canada. As an employee on the National Diabetes Trust team, you are part of our national coverage in 2,500 communities, with 28 operations and 100 trucks. Join a team that is making…
Added 3 mins ago
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Production Support
WYLD
Pitt Meadows, BC
- $22 to $27 CAD / hour
- Full-time
The Production Support team member plays a key role in ensuring efficient, high-quality manufacturing operations. This role works collaboratively in a fast-paced environment and is…
Added 3 mins ago
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VP, Managing Counsel- ADP Canada
ADP
Toronto, ON · Etobicoke, Ontario
- Full-time
Work closely as a strategic business partner with and as a member of the ADP Canada senior leadership team, identifying, analyzing, and taking action to resolve legal and risk-related…
Added 3 mins ago
AF
Material Handler - Afternoon
Armstrong Fluid Technology
Toronto, ON
- Full-time
As a member of our team, you'll dive into an environment that encourages learning and boundary-pushing every day. You'll be part of an agile and dynamic workplace where today's solutions…
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Medical Operations Intern - PHMI Graduate Diploma
Amgen
Mississauga, ON · Canada - Mississauga
- Full-time
…Rare Disease– we reach millions of patients each year. As a member of the Amgen team, you’ll help make a lasting impact on the lives of patients as we research, manufacture, and deliver…
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PT
Electrician
Paladin Technologies
Quesnel, BC
- Full-time
Ability to function as an effective team member.
Added 3 mins ago
TM
VP, Surety Solutions
Tokio Marine Canada Ltd.
Toronto, ON
- Full-time
Help lead the day-to-day surety operations for Ontario and Atlantic Canada, promoting consistent underwriting practices, strong execution, accountability and effective communication across…
Added 3 mins ago
WC
Business Development Representative (2026-402-CP)
WoodGreen Community Services
Toronto, ON
- Contract
The Business Development Representative (BDR) is a critical frontline member of WoodGreen’s Corporate Engagement and Workforce Solutions Team. We are seeking candidates with experience in…
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7724 - Store Manager (H)
Lids
Charlottetown, PE
- $20 to $22 USD / hour
- Full-time
Perform people-related actions to update team member information, including approving time off requests, approving shift swaps, updating availability, timecards, qualifications, and other…
Added 3 mins ago
BI
Food Service Team Member
Bento Inc.
Saguenay, QC
- $16.6 to $20 CAD / hour
- Full-time
Join Team Bento and be a part of our group of companies which operates more than 12000 locations globally. With operations across Canada and United States, Bento brings together a dynamic…
Added 3 mins ago
TS
Store Associate
The Salvation Army in Canada
Red Deer, AB
- Part-time
Demonstrate ability to work independently and participate as an active and responsible team member in a cooperative team environment.
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Lead Revenue Operations Analyst
OpenText
Waterloo, ON
- Full-time
…collaboration are the key components of our corporate culture. As a member of our team, you will have the opportunity to partner with the most highly regarded companies in the world, tackle…
Added 3 mins ago
K
Vice President, Commercial & Product Management
Komatsu
Sudbury, ON
- Full-time
As a member of the senior leadership team, the Vice President will define and execute global commercial and product strategies that support profitable growth, market expansion, customer…
Added 3 mins ago
P&
Driver Safety & Compliance Specialist
Parrish & Heimbecker, Limited
Cambridge, ON
- Full-time
We are seeking a Driver Safety & Compliance Specialist to join our corporate team. This role is responsible for promoting safe driving practices and regulatory compliance across the company…
Added 3 mins ago
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Laboratory Manager
SGS
Montreal, QC
- Full-time
Communicate regularly to entire team through weekly and monthly staff meetings including subjects linked to Safety (Incidents, Lessons Learned, Tech Talks, Safe Talks, Audit findings, …),…
Added 3 mins ago
BI
Food Service Team Member
Bento Inc.
Ingersoll, ON
- $17.95 CAD / hour
- Part-time
Join Team Bento and be a part of our group of companies which operates more than 12000 locations globally. With operations across Canada and United States, Bento brings together a dynamic…
Added 3 mins ago
GE
Event Centre - Food and Beverage Supervisor
Grey Eagle Resort & Casino
Calgary, AB
- Full-time
Supervise employees ensuring the appropriate and efficient completion of job functions, and that customer and staff member needs are addressed while maintaining both their safety and a high…
Added 18 mins ago
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Manager, Community Platform Operations
AMA - Alberta Motor Association
Edmonton, AB · Administration Centre
- Full-time
As Manager, Community Platform Operations, you’ll help build a safer, more trusted experience across AMA Marketplace and AMA Community. Reporting to the Director, Marketplace Exchange,…
Added 18 mins ago
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Manager, Community Platform Growth
AMA - Alberta Motor Association
Edmonton, AB · Administration Centre
- Full-time
…You’ll work across Marketing, Product, Engineering, Design, Operations and other AMA teams to strengthen the member experience and scale the…
Added 18 mins ago
KA
Analytics Engineer
Krux Analytics
Calgary, AB
- Full-time
You will be valued and respected. We believe every team member brings valuable ideas and experiences no matter their seniority. We support and empower the team and trust you to get the job…
Added 18 mins ago
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Guest Experience Associate | Formula Fig Ossington
Formula Fig
Toronto, ON
- Part-time
At Formula Fig, we believe that our people are at the forefront of our brand - every team member will make a meaningful contribution to our growing community.

Quantum Management Services Ltd.

Accounting & Administrative Coordinator

Toronto, ON, Canada

$75,000 to $80,000 CAD / year · Full-time

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Job details

Pay: $75,000 to $80,000 CAD / year
Job type: Full-time
Apply by: Dec 3, 2026
Posting language: English
Posted: Nov 3, 2026

Original job description

Position: Accounting & Administrative Coordinator
Location: Toronto, ON (DVP & Eglinton)
Salary: $75,000-$80,000 annually
Schedule: Monday-Friday (Fully On-Site)
Job Type: Full-time, Permanent
Posting Type: Open vacancy

About the Opportunity

Our client, an established company in Toronto, is seeking an experienced and dependable Accounting & Administrative Coordinator to join their close-knit team.

This is an excellent opportunity for a well-rounded professional who enjoys combining day-to-day accounting responsibilities with purchasing, administration, and general business operations. Working within a smaller, collaborative office environment, you will play an important role in supporting the company's financial activities while helping ensure daily operations run smoothly.

The ideal candidate is someone who takes pride in their work, values accuracy and consistency, and enjoys being a reliable member of a team. You will be comfortable managing your own responsibilities, working closely with management, and assisting with a variety of tasks as business needs arise.

Previous experience within a small to mid-sized manufacturing, wholesale, distribution, or similar business environment would be particularly well suited to this opportunity.

This position is ideal for someone seeking a stable, long-term opportunity where they can contribute their experience, build strong working relationships, and become a valued member of an established organization.

Key Responsibilities:

Accounting & Financial Administration
- Process day-to-day accounts payable transactions, including vendor invoices, payments, and financial recordkeeping.
- Assist with accounts receivable activities, customer invoicing, payment follow-ups, and account discrepancies.
- Perform general bookkeeping and transactional accounting duties, ensuring financial records remain accurate and organized.
- Assist with account reconciliations and the investigation of invoice or payment discrepancies.
- Review and process purchase orders, matching invoices and supporting documentation as required.
- Maintain organized accounting records and assist with financial reporting and other accounting-related administration.

Administration & Business Operations
- Provide general administrative and operational support to management and internal teams.
- Assist with purchasing activities, including purchase order preparation, supplier communication, and order tracking.
- Prepare and maintain inventory reports, customer records, and operational spreadsheets.
- Support administrative activities related to customer accounts, including data entry, documentation, and record maintenance.
- Provide backup support for order processing, invoicing, and customer service as needed.
- Communicate with internal teams, customers, and suppliers to ensure accurate information and timely follow-up.
- Assist with general office coordination and other administrative responsibilities as required.

Qualifications & Experience:

- 3-5+ years of experience in accounts payable, bookkeeping, accounting administration, or a combined accounting and administrative position.
- Experience working within a small to mid-sized manufacturing, wholesale, distribution, or similar business environment is strongly preferred.
- Strong hands-on experience with accounts payable, invoicing, purchase orders, and day-to-day accounting transactions.
- Previous exposure to accounts receivable, account reconciliations, and general bookkeeping activities.
- Experience with SAP or another ERP/accounting system; SAP experience would be considered an asset.
- Proficiency in Microsoft Excel and the ability to maintain accurate spreadsheets and reports.
- Familiarity with purchasing, inventory administration, or order processing would be an asset.
- Strong organizational skills, attention to detail, and the ability to manage multiple responsibilities independently.
- A practical, dependable, and team-oriented approach, with a willingness to assist wherever needed.
- Strong communication skills and the ability to work comfortably with management, colleagues, customers, and suppliers.
- An interest in a stable, long-term position within a smaller, collaborative business environment.

Please send your resume in Word format to Angelica Stewart at angelica.stewart@quantum.ca.

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All applications are reviewed by our recruitment team, and hiring decisions are made by people. We may also use AI-enabled tools to support parts of the application review process.

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More about this job

Responsibilities

Process accounts payable and receivable transactions, invoices, purchase orders, reconciliations, and bookkeeping while maintaining accurate financial records and reports. Provide administrative and operational support, including purchasing, inventory and customer record maintenance, order processing, and communication with management, colleagues, customers, and suppliers.

Requirements

Requires 3–5+ years of experience in accounts payable, bookkeeping, accounting administration, or a combined accounting and administrative role; experience in a small or mid-sized manufacturing, wholesale, or distribution business is strongly preferred. Candidates should have hands-on experience with accounting transactions, invoicing, and purchase orders, along with Excel proficiency, organizational skills, attention to detail, and strong communication; SAP or another ERP system is expected, with SAP an asset.

Skills

Accounts Payable
Accounts Receivable
Bookkeeping
Invoice Processing
Purchase Order Processing
Account Reconciliation
Financial Recordkeeping
Microsoft Excel
ERP Systems
SAP
Purchasing
Inventory Administration
Order Processing
Customer Service
Supplier Communication
Organization and Attention to Detail

Visa sponsorship

Not detected in the job text

Hiring contact

Angelica Stewart

Hiring contact email

angelica.stewart@quantum.ca

Keywords

Accounts Payable
Accounts Receivable
Bookkeeping
Transactional Accounting
Invoice Processing
Customer Invoicing
Purchase Orders
Account Reconciliation
Financial Recordkeeping
Financial Reporting
SAP
ERP Systems
Microsoft Excel
Purchasing
Supplier Communication
Inventory Reports
Inventory Administration
Order Processing
Customer Records
Data Entry
Manufacturing
Wholesale
Distribution
Administrative Support
Customer Service

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