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Added 1 min ago
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Clinical Research Coordinator
RI-MUHC | Research Institute of the MUHC | #rimuhc
Montreal, QC
- Full-time
Under the supervision of the group manager, the clinical research coordinator will be responsible for supporting the successful conduct of clinical research trials in oncology at the Cedars…
Added 1 min ago
HN
Development Control Coordinator
Hospitality Newfoundland and Labrador
Conception Bay South, NL
- Full-time
Added 1 min ago
SI
Coordinator, Warehouse
Saputo Inc.
Georgetown, ON
- Full-time
Saputo Dairy Products Canada G.P. is seeking a Warehouse Coordinator, for an existing opportunity within our organization.
Added 1 min ago
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Clinical Research Coordinator
RI-MUHC | Research Institute of the MUHC | #rimuhc
Montreal, QC
- Full-time
☒ This position offers the possibility of a hybrid work arrangement (on-site and remote).
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Clinical Research Coordinator - Nurse
RI-MUHC | Research Institute of the MUHC | #rimuhc
Montreal, QC
- Full-time
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Clinical Research Coordinator – Nurse - CIM - Phase 1 Oncology
RI-MUHC | Research Institute of the MUHC | #rimuhc
Montreal, QC
- Full-time
Under the supervision of the Manager of Oncology Research, Centre for Innovative Medicine (CIM), the Clinical Research Coordinator - Nurse is responsible for supporting the successful…
Added 1 min ago
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Clinical Research Coordinator - Nurse (CIM)
RI-MUHC | Research Institute of the MUHC | #rimuhc
Montreal, QC
- Contract
…Centre for Innovative Medicine (CIM), the Clinical Research Coordinator - Nurse is responsible for supporting the successful conduct of clinical research studies. The incumbent will…
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Clinical Research Coordinator – Physiotherapist
RI-MUHC | Research Institute of the MUHC | #rimuhc
Montreal, QC
- Full-time
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Clinical Research Coordinator - Regulatory Affairs (CIM)
RI-MUHC | Research Institute of the MUHC | #rimuhc
Montreal, QC
- Full-time
…research studies to the Centre of Applied Ethics and other site specific…
Added 32 mins ago
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Ingénieur En Stratégie Industrielle
Actalent
Mirabel, QC
- $45 to $60 CAD / hour
- Contract
Définir et diriger la stratégie industrielle du site (assurer une vision partagée entre toutes les fonctions). Identifier et proposer des opportunités pour améliorer la stratégie…
Added 32 mins ago
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Senior Materials Coordinator
Scarborough Transit Connect
Toronto, ON · Scarborough, ON
- Full-time
As part of this project, we are currently looking for a Senior Materials Coordinator to join our team.
Added 1 hour ago
DC
Facilities Maintenance Coordinator
Douglas College
New Westminster, BC
- Full-time
The Facilities Maintenance Coordinator contributes to the success of Douglas College and its student community through the efficient coordination of preventative maintenance, repair, and…
Added 2 hours ago
IC
Construction Estimating & Tender Coordinator
Iris Construction Management Inc.
Winnipeg, MB
- Full-time
IRIS Construction Management is seeking a Construction Estimating & Tender Coordinator to support public tenders, proposals, cost estimates, and subcontractor procurement.
Added 3 hours ago
WM
Junior project Coordinator
WDK Management Inc
Toronto, ON
- Full-time
Role Description The Junior Project Coordinator is a full-time, on-site role based in Toronto, ON. This position supports project managers and teams by organizing project documentation,…
Added 3 hours ago
Fuel Distribution Co-op Student
UFA Co-operative Ltd.
Calgary, AB
Work alongside the Distribution Coordinator on Inventory Optimization, communicate the targets to the carriers and monitor inventory levels for compliance. Provide forecasts and directions…
Added 4 hours ago
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Technical Services Coordinator, Delta Ottawa City Centre Full Time
Encore Canada
Ottawa, ON
- Full-time
Meets with guests on site to ensure that their needs are met and the equipment setup is working properly.
Added 4 hours ago
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BIM Coordinator, MEP
Ontario Transit Group - Ontario Line - Southern Civil, Stations & Tunnel
Toronto, ON
- Full-time
The MEP Coordinator is responsible for overseeing and managing all Mechanical, Electrical, and Plumbing (MEP) coordination activities within the OTG scope of the OLS stations, ensuring full…
Added 4 hours ago
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Bilingual HR Advisor
ALS
Winnipeg, MB · Sudbury, ON · Thunder Bay, ON · CAN - ON - Sudbury
- Full-time
Added 5 hours ago
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Technician, Environmental (Kemess)
Centerra Gold Inc.
Prince George, BC
- Full-time
Existing on-site infrastructure includes offices, warehouse, laydowns, maintenance facilities, a 300-person accommodation camp footprint, crushed ore stockpile and reclaim, access and…
Added 5 hours ago
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Freight Coordinator
MTE Logistix
Calgary, AB
- Full-time
This is an on-site position based out of our Calgary office.
Added 5 hours ago
IR
Home Care Attendant
Interlake-Eastern Regional Health Authority
Beausejour, MB
- Full-time
Site: Interlake-Eastern Regional Health Authority - Beausejour HWY 302 Office
Added 5 hours ago
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Home Care Attendant
Interlake-Eastern Regional Health Authority
Selkirk, MB
- Full-time
Site: Interlake-Eastern Regional Health Authority - Selkirk Community Health Office
Added 5 hours ago
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Home Care Attendant
Interlake-Eastern Regional Health Authority
Ashern, MB
- Full-time
Site: Interlake-Eastern Regional Health Authority - Ashern Community Health Office
Added 5 hours ago
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Home Care Attendant
Southern Health-Santé Sud
MB · Vita, MB
- Full-time
Under the direction of the Resource Coordinator - Home Care, the Home Care Attendant (HCA) functions as a member of the Home Care team and is responsible for the provision of personal care…
Added 5 hours ago
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Coordinator, Training
Nutrien
Fort Saskatchewan, AB
- Full-time
…general/mandatory training and onboarding training at their site. The Training Coordinator needs to act as a gatekeeper for changes to training material and communicate inconsistencies to…

Quantum Management Services Ltd.

Accounting & Administrative Coordinator

Toronto, ON, Canada

$75,000 to $80,000 CAD / year · Full-time

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Job details

Pay: $75,000 to $80,000 CAD / year
Job type: Full-time
Apply by: Dec 3, 2026
Posting language: English
Posted: Nov 3, 2026

Original job description

Position: Accounting & Administrative Coordinator
Location: Toronto, ON (DVP & Eglinton)
Salary: $75,000-$80,000 annually
Schedule: Monday-Friday (Fully On-Site)
Job Type: Full-time, Permanent
Posting Type: Open vacancy

About the Opportunity

Our client, an established company in Toronto, is seeking an experienced and dependable Accounting & Administrative Coordinator to join their close-knit team.

This is an excellent opportunity for a well-rounded professional who enjoys combining day-to-day accounting responsibilities with purchasing, administration, and general business operations. Working within a smaller, collaborative office environment, you will play an important role in supporting the company's financial activities while helping ensure daily operations run smoothly.

The ideal candidate is someone who takes pride in their work, values accuracy and consistency, and enjoys being a reliable member of a team. You will be comfortable managing your own responsibilities, working closely with management, and assisting with a variety of tasks as business needs arise.

Previous experience within a small to mid-sized manufacturing, wholesale, distribution, or similar business environment would be particularly well suited to this opportunity.

This position is ideal for someone seeking a stable, long-term opportunity where they can contribute their experience, build strong working relationships, and become a valued member of an established organization.

Key Responsibilities:

Accounting & Financial Administration
- Process day-to-day accounts payable transactions, including vendor invoices, payments, and financial recordkeeping.
- Assist with accounts receivable activities, customer invoicing, payment follow-ups, and account discrepancies.
- Perform general bookkeeping and transactional accounting duties, ensuring financial records remain accurate and organized.
- Assist with account reconciliations and the investigation of invoice or payment discrepancies.
- Review and process purchase orders, matching invoices and supporting documentation as required.
- Maintain organized accounting records and assist with financial reporting and other accounting-related administration.

Administration & Business Operations
- Provide general administrative and operational support to management and internal teams.
- Assist with purchasing activities, including purchase order preparation, supplier communication, and order tracking.
- Prepare and maintain inventory reports, customer records, and operational spreadsheets.
- Support administrative activities related to customer accounts, including data entry, documentation, and record maintenance.
- Provide backup support for order processing, invoicing, and customer service as needed.
- Communicate with internal teams, customers, and suppliers to ensure accurate information and timely follow-up.
- Assist with general office coordination and other administrative responsibilities as required.

Qualifications & Experience:

- 3-5+ years of experience in accounts payable, bookkeeping, accounting administration, or a combined accounting and administrative position.
- Experience working within a small to mid-sized manufacturing, wholesale, distribution, or similar business environment is strongly preferred.
- Strong hands-on experience with accounts payable, invoicing, purchase orders, and day-to-day accounting transactions.
- Previous exposure to accounts receivable, account reconciliations, and general bookkeeping activities.
- Experience with SAP or another ERP/accounting system; SAP experience would be considered an asset.
- Proficiency in Microsoft Excel and the ability to maintain accurate spreadsheets and reports.
- Familiarity with purchasing, inventory administration, or order processing would be an asset.
- Strong organizational skills, attention to detail, and the ability to manage multiple responsibilities independently.
- A practical, dependable, and team-oriented approach, with a willingness to assist wherever needed.
- Strong communication skills and the ability to work comfortably with management, colleagues, customers, and suppliers.
- An interest in a stable, long-term position within a smaller, collaborative business environment.

Please send your resume in Word format to Angelica Stewart at angelica.stewart@quantum.ca.

REFER A PERM HIRE AND EARN A CASH BONUS! For details, click here.

All applications are reviewed by our recruitment team, and hiring decisions are made by people. We may also use AI-enabled tools to support parts of the application review process.

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More about this job

Responsibilities

Process accounts payable and receivable transactions, invoices, purchase orders, reconciliations, and bookkeeping while maintaining accurate financial records and reports. Provide administrative and operational support, including purchasing, inventory and customer record maintenance, order processing, and communication with management, colleagues, customers, and suppliers.

Requirements

Requires 3–5+ years of experience in accounts payable, bookkeeping, accounting administration, or a combined accounting and administrative role; experience in a small or mid-sized manufacturing, wholesale, or distribution business is strongly preferred. Candidates should have hands-on experience with accounting transactions, invoicing, and purchase orders, along with Excel proficiency, organizational skills, attention to detail, and strong communication; SAP or another ERP system is expected, with SAP an asset.

Skills

Accounts Payable
Accounts Receivable
Bookkeeping
Invoice Processing
Purchase Order Processing
Account Reconciliation
Financial Recordkeeping
Microsoft Excel
ERP Systems
SAP
Purchasing
Inventory Administration
Order Processing
Customer Service
Supplier Communication
Organization and Attention to Detail

Visa sponsorship

Not detected in the job text

Hiring contact

Angelica Stewart

Hiring contact email

angelica.stewart@quantum.ca

Keywords

Accounts Payable
Accounts Receivable
Bookkeeping
Transactional Accounting
Invoice Processing
Customer Invoicing
Purchase Orders
Account Reconciliation
Financial Recordkeeping
Financial Reporting
SAP
ERP Systems
Microsoft Excel
Purchasing
Supplier Communication
Inventory Reports
Inventory Administration
Order Processing
Customer Records
Data Entry
Manufacturing
Wholesale
Distribution
Administrative Support
Customer Service

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