Office & administration jobs in Canada

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Added 9 hours ago
WO
Receptionist- Casual, Days
WC Operating (Saskatchewan) LP
Saskatoon, SK
- Part-time
Expertise in Microsoft Office ( Word, Excel, PowerPoint, E-Mail)
Added 9 hours ago
TC
Box Office Supervisor
Ticketmaster Canada LP
Vancouver, BC
- $21.25 CAD / hour
- Part-time
Ticketmaster Canada is seeking the right individuals to fill various Box Office Supervisor roles based out of Vancouver, BC. This role is responsible for a variety of items as it relates to…
Added 9 hours ago
E(
Support Services Manager - Full time - Guildwood
Extendicare (Canada) Inc.
ON
- Full-time
Added 9 hours ago
CC
Licensed Administrative Assistant
CGC Canaccord Genuity Corp.
Vancouver, BC
- Full-time
Added 9 hours ago
CS
Procurement Specialist
Canadian Solar SSES (Canada) Inc.
Kitchener, ON
- Full-time
- On-site
…utility-scale battery energy storage projects. Based in our Kitchener office, this role will develop project delivery schedules, assess logistics options and risks, coordinate competitive…
Added 9 hours ago
CS
Executive Assistant
Canadian Solar SSES (Canada) Inc.
Kitchener, ON
- Full-time
- On-site
Added 9 hours ago
BI
Maintenance Office Coordinator, Banff Lodging
Brewster Inc.
Banff, AB
- Full-time
Organize and maintain general office files, including job and vendor records
Added 9 hours ago
IS
Consultant principal, statisticien / Senior Consultant, Statistician, Indirect Treatment Comparison (ITC), Evidence Synthesis
IQVIA SOLUTIONS CANADA INC (CA03)
Kirkland, QC
- Full-time
Location: Remote, candidates must be based in Canada
Added 9 hours ago
TC
Box Office Supervisor
Ticketmaster Canada LP
Vancouver, BC
- $21.25 CAD / hour
- Part-time
Ticketmaster Canada is seeking the right individuals to fill various Box Office Supervisor roles based out of Vancouver, BC. This role is responsible for a variety of items as it relates to…
Added 9 hours ago
Consultant principal / Responsable de l'IA - Principal Consultant / Head of AI
TobogganLabs
Montréal, QC · Québec, QC
Added 9 hours ago
Global Supply Chain Manager, OSAT
Tenstorrent
Toronto, ON
…U.S. export laws, including those codified in the U.S. Export Administration Regulations (EAR), the Company is required to ensure compliance with these laws when transferring technology to…
Added 9 hours ago
IC
Demand and logistic planner / Supply chain manager
Immiland Canada Inc.
QC
- Full-time
- On-site
Procurement and purchasing agents and officers usually require a bachelor's degree or college diploma in business administration, commerce or economics.
Added 9 hours ago
W
Executive Assistant, Office of the CEO
Waabi
Canada
- $120,000 to $160,000 USD / year
- Full-time
- Hybrid
Waabi is looking for an experienced Executive Assistant to join our Office of the CEO. In this role you will be part of building the infrastructure of the Office of the CEO, while also…
Added 9 hours ago
Chief Revenue Officer
Human Agency
Canada
…relationships at the very top of the market - founders, family office principals, PE partners, and the executives who actually control capital allocation and strategic direction. You have…
Added 9 hours ago
Chief of Staff to the Managing Director of AI
Human Agency
Canada
Added 9 hours ago
Chief of Staff to the Managing Director of AI
Human Agency
Toronto, ON
Added 9 hours ago
Chief of Staff to the Managing Director of AI
Human Agency
Vancouver, BC
Added 9 hours ago
Chief of Staff to the Managing Director of AI
Human Agency
Montréal, QC
Added 9 hours ago
Chief of Staff to the Managing Director of AI
Human Agency
Calgary, AB
Added 9 hours ago
WI
Front Office Supervisor - The Wickaninnish Inn
Wickaninnish Inn
Ucluelet, BC
- Full-time
Join our Front Office Team as a Front Office Supervisor where you have the opportunity to learn and grow in a Relais & Châteaux property recognized by Forbes, Michelin Key, AAA Four…
Added 9 hours ago
AS
Administrative Assistant
Aker Solutions
Fort McMurray, AB
- Full-time
College Certificate or Associate Degree – 1 to 2 year program in business administration, office management, or accounting is common and strongly
Added 10 hours ago
CO
Administrative Assistant 3 - Front Desk
City of Saint John
Saint John, NB
- Full-time
The successful candidate must possess a community college diploma in Office Administration, a university Business Certificate 1 or an equivalent program.
Added 10 hours ago
HB
Office Manager
H&R Block
Alberton, PE
- Full-time
H&R Block is looking to hire an Office Manager in Alberton.
Added 10 hours ago
I
Executive Assistant to the VP, Indigenous Achievement and Excellence
Indspire
Toronto, ON
- $77,800 to $97,250 CAD / year
- Full-time
A supportive hybrid work environment (three days per week in office)
Added 10 hours ago
QF
Managing Director, Financial Planning & Analysis
Questrade Financial Group
Toronto, ON
- Full-time
A hybrid environment, with at least three days in the office built for working together.

Quantum Management Services Ltd.

Accounting & Administrative Coordinator

Toronto, ON, Canada

$75,000 to $80,000 CAD / year · Full-time

Apply on LinkedIn About employer

Applications open in a new tab.

Job details

Pay: $75,000 to $80,000 CAD / year
Job type: Full-time
Apply by: Dec 7, 2026
Experience: 3-5+ years of experience in accounts payable, bookkeeping, or a similar accounting and administrative role.
Posting language: English
Posted: Nov 7, 2026

Original job description

Position: Accounting & Administrative Coordinator
Location: Toronto, ON (DVP & Eglinton)
Salary: $75,000-$80,000 annually
Schedule: Monday-Friday (Fully On-Site)
Job Type: Full-time, Permanent
Posting Type: Open vacancy

Are you an accounting professional who enjoys variety, takes initiative, and likes being involved in more than just the numbers?

Our client, an established Toronto-based manufacturing and wholesale distribution company, is looking for an Accounting & Administrative Coordinator to join their close-knit team.

This is an excellent opportunity for a well-rounded professional who enjoys combining hands-on accounting responsibilities with purchasing, administration, and day-to-day business operations.

Approximately 50% of the role will focus on accounting, with the remaining time dedicated to purchasing, inventory coordination, and general administrative support.

Working closely with management and a collaborative team, you'll play an important role in supporting the financial and operational activities of the business.

Accounting & Financial Administration
- Manage day-to-day accounts payable activities, including invoice processing, payment coordination, and maintaining accurate vendor records.
- Support accounts receivable functions, including customer invoicing, payment tracking, and resolving account discrepancies.
- Perform general bookkeeping, account reconciliations, and accounting administration.
- Process and maintain purchase orders, invoices, and supporting financial documentation.
- Prepare and update financial spreadsheets, reports, and accounting records.
- Assist with additional accounting activities and reporting requirements as needed.

Purchasing & General Administration
- Coordinate purchasing activities, including supplier communication, purchase order tracking, and follow-ups.
- Maintain accurate inventory reports, customer records, and operational documentation.
- Provide backup support for order processing, customer inquiries, and purchasing activities.
- Liaise with internal departments, vendors, and suppliers to support day-to-day business operations.
- Provide administrative and operational support to management and the broader team.
- Assist with additional projects and responsibilities as business needs evolve.

Qualifications & Experience:

- 3-5+ years of experience in accounts payable, bookkeeping, or a similar accounting and administrative role.
- Strong hands-on experience with accounts payable, invoicing, purchase orders, and general accounting processes.
- Working knowledge of accounts receivable, reconciliations, and bookkeeping principles.
- Experience using accounting software or ERP systems; SAP experience is considered an asset.
- Strong Microsoft Excel skills and proficiency with Microsoft Office.
- Previous experience in manufacturing, wholesale distribution, or a similar industry is an asset.
- Excellent organizational skills, attention to detail, and ability to manage multiple priorities.
- Strong communication skills and a collaborative, team-oriented approach.

The Personality Fit

We're looking for someone who is dependable, proactive, and comfortable wearing multiple hats. You enjoy taking ownership of your work, solving problems, and contributing beyond your core accounting responsibilities.

The ideal candidate is hands-on, adaptable, and willing to jump in wherever needed. You'll thrive in a smaller, collaborative business environment where teamwork, initiative, and a positive attitude are genuinely valued.

Interested in learning more?

If you're looking for a stable, long-term opportunity where you can put your accounting experience to work while contributing to the broader operations of an established business, we'd love to hear from you!

Please send your resume in Word format to Angelica Stewart at angelica.stewart@quantum.ca.

REFER A PERM HIRE AND EARN A CASH BONUS! For details, click here.

All applications are reviewed by our recruitment team, and hiring decisions are made by people. We may also use AI-enabled tools to support parts of the application review process.

#tor1

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More about this job

Responsibilities

Manage day-to-day accounting activities, including accounts payable and receivable, bookkeeping, reconciliations, purchase orders, and financial records. Coordinate purchasing and inventory activities while providing administrative, customer-service, and operational support to management and the broader team.

Requirements

Candidates should have 3–5+ years of experience in accounts payable, bookkeeping, or a similar accounting and administrative role, with hands-on experience in invoicing, purchase orders, and general accounting. Working knowledge of accounts receivable and reconciliations, accounting software or ERP systems, strong Excel and Microsoft Office skills, and excellent organization and communication are required; SAP and relevant industry experience are assets.

Skills

Accounts Payable
Accounts Receivable
Bookkeeping
Invoice Processing
Payment Coordination
Account Reconciliation
Purchase Order Processing
Purchasing Coordination
Inventory Coordination
Financial Reporting
Microsoft Excel
Microsoft Office
Accounting Software
ERP Systems
Vendor Communication
Organization

Visa sponsorship

Not detected in the job text

Hiring contact

Angelica Stewart

Hiring contact email

angelica.stewart@quantum.ca

Keywords

Accounts Payable
Accounts Receivable
Bookkeeping
Invoice Processing
Payment Tracking
Account Reconciliation
Purchase Orders
Purchasing
Inventory Coordination
Vendor Records
Financial Spreadsheets
Financial Reporting
Accounting Administration
ERP Systems
SAP
Microsoft Excel
Microsoft Office
Manufacturing
Wholesale Distribution
Customer Invoicing
Supplier Communication
Order Processing
Customer Records
Operational Documentation
Administrative Support

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Office & administration jobs in Canada

Receptionist- Casual, Days

Box Office Supervisor

Support Services Manager - Full time - Guildwood

Licensed Administrative Assistant

Procurement Specialist

Executive Assistant

Maintenance Office Coordinator, Banff Lodging

Consultant principal, statisticien / Senior Consultant, Statistician, Indirect Treatment Comparison (ITC), Evidence Synthesis

Box Office Supervisor

Consultant principal / Responsable de l'IA - Principal Consultant / Head of AI

Global Supply Chain Manager, OSAT

Demand and logistic planner / Supply chain manager

Executive Assistant, Office of the CEO

Chief Revenue Officer

Chief of Staff to the Managing Director of AI

Chief of Staff to the Managing Director of AI

Chief of Staff to the Managing Director of AI

Chief of Staff to the Managing Director of AI

Chief of Staff to the Managing Director of AI

Front Office Supervisor - The Wickaninnish Inn

Administrative Assistant

Administrative Assistant 3 - Front Desk

Office Manager

Executive Assistant to the VP, Indigenous Achievement and Excellence

Managing Director, Financial Planning & Analysis

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Advertised starting pay

Where work happens

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Office & administration jobs in Canada