Find work in Canada.

504,070 jobs across our Canadian network. How we count

Jobs in Canada

25+ jobs

Email me new jobs Save this search

Added 12 mins ago
MM
Underwriting Assistant (Fixed-Term, 12 Months))
Marsh McLennan
Ottawa, ON
- Full-time
As an Underwriting Assistant, you will provide essential operational and administrative support to underwriters to ensure accurate, timely, and compliant processing of new and renewal…
Added 12 mins ago
GO
Staffing Assistant
Government of Nunavut Recruitment
Cambridge Bay, NU
- Full-time
Reporting to the Regional Manager, Staffing, the Staffing Assistant provides administrative functions and staffing support to the staffing unit in the regional office.
Added 12 mins ago
TG
Planet Fitness - Overnight Member Services Representative - Part Time - Bank Street
Taymax Group
Ottawa, ON
- Part-time
Added 13 mins ago
M
Senior Assistant Director of Finance and Accounting
Marriott
Toronto, ON
- Full-time
Added 13 mins ago
Post Office Assistant - Term
Canada Post - Postes Canada
Cap-Chat, QC
Added 13 mins ago
Post Office Assistant - Term
Canada Post - Postes Canada
Martensville, SK
If you have ambition, talent and drive, consider a fast-moving career with Canada Post. We are currently seeking an on-call Post Office Assistant who will use a customer-focused approa
Added 13 mins ago
Post Office Assistant - Term
Canada Post - Postes Canada
Saulnierville, NS
Added 13 mins ago
Post Office Assistant - Term
Canada Post - Postes Canada
Outlook, SK
If you have ambition, talent and drive, consider a fast-moving career with Canada Post. We are currently seeking an on-call Post Office Assistant who will use a customer-focused approach wh
Added 27 mins ago
SP
Purchasing Administrative Assistant
Seymour Pacific Developments
Campbell River, BC
- Full-time
The Purchasing Administrative Assistant will be responsible for supporting the comprehensive communication and efficient flow of all paperwork between the purchasing department and the…
Added 27 mins ago
SR
Real Estate Legal Assistant
Schneider Ruggiero Spencer Milburn LLP
Toronto, ON
- Full-time
Added 27 mins ago
CC
Administrative Assistant
CenerTech Canada Ltd.
Calgary, AB
- Full-time
CenerTech Canada Ltd. is seeking an Administrative Assistant to join our team in Calgary, Alberta.
Added 27 mins ago
BJ
Legal Assistant, Litigation
Bennett Jones
AB · Edmonton, AB
- Full-time
Added 27 mins ago
T
Litigation Legal Assistant
TEEMA
Vancouver, BC
- Full-time
…firm in Vancouver, is seeking an experienced Litigation Legal Assistant to join its growing team. This is an excellent opportunity for a motivated professional who enjoys managing complex…
Added 27 mins ago
IF
Legal Assistant (Employment & Labour)
Israel Foulon Wong LLP
Toronto, ON
- Full-time
Israel Foulon Wong LLP is currently seeking an experienced Legal Assistant to join our firm. We are an established employment and labour boutique firm with a reputation for excellence. We…
Added 42 mins ago
SH
Educational Assistant C
Sisler High School
Winnipeg, MB
- Part-time
Under the supervision and direction of the Principal and/or designate, the Educational Assistant C is responsible for providing both instructional and general assistance to individual or…
Added 42 mins ago
PT
School Secretary (#067-PC); Part-Time
Pembina Trails School Division
Winnipeg, MB
- Part-time
Added 42 mins ago
TA
Accounting Assistant
The Atlas Hotel
Regina, SK
- Full-time
Now, the Guardians of the Financial Galaxy seek to expand their ranks by inviting a new hero to join their noble mission – an Accounting Assistant, who will report directly to
Added 42 mins ago
SD
Pharmacy Assistant - CPS
Shoppers Drug Mart
Mississauga, ON
- Full-time
Added 42 mins ago
SD
Pharmacy Assistant, Hourly Part Time Flexible Shifts Greenlight Requisition
Shoppers Drug Mart
Saint John, NB
- Part-time
Added 57 mins ago
WI
Executive Assistant
WSP in Canada
St. Catharines, ON
- Full-time
WSP is seeking an experienced Executive Assistant to suppor
Added 57 mins ago
SC
Pharmacy Assistant - FT
Safeway Canada
Winnipeg, MB
- Full-time
Added 57 mins ago
Pharmacy Assistant
Neighbourly Pharmacy
Espanola, ON
Neighbourly Pharmacy is looking for a Part-Time Pharmacy Assistant to join our team at Remedy's Rx in Espanola, Ontario.
Added 57 mins ago
Pharmacy Assistant
Neighbourly Pharmacy
Prince Edward, ON
Neighbourly Pharmacy is looking for a Part-Time Pharmacy Assistant to join our team at Picton Clinic Pharmacy in Picton, ON.
Added 57 mins ago
Pharmacy Assistant
Neighbourly Pharmacy
Sault Ste. Marie, ON
Neighbourly Pharmacy is looking for a Part-Time Pharmacy Assistant to join our team at Market Mall Pharmacy in Sault Ste. Marie, Ontario.
Added 57 mins ago
JUNIOR ASSISTANT MANAGER
Boutique La Vie En Rose
Mont-Royal, QC · VILLE MONT-ROYAL, QC

Quantum Management Services Ltd.

Adjoint(e) administratif(ive) / Administrative Assistant

Montreal, QC, Canada

Full-time

Apply About employer

Applications open in a new tab.

Job details

Job type: Full-time
Apply by: Nov 25, 2026
Posting language: English · French
Posted: Oct 26, 2026

Original job description

English section of this bilingual listing.

REFER A PERM HIRE AND EARN A CASH BONUS! For details, click here.

CNESST permit numbers: AP-2000158 & AR-2000157

All applications are reviewed by our recruitment team, and hiring decisions are made by people. We may also use AI-enabled tools to support parts of the application review process.

#mtlperm1

Read the full bilingual original

Poste : adjoint(e) administratif(ive)
Lieu de travail : Montréal

L'adjoint(e) administratif(ive) assure la réalisation des activités de soutien en travaillant avec les associés, gestionnaires et professionnels.

Principales responsabilités :

- Préparer les dossiers des clients: assembler/relier des documents les expédier, archiver et classer les documents (incluant le efiling) en format PDF et papier, livrer aux clients à des fins de signatures.
- Mise en page, réviser, finaliser et produire de la correspondance, rapports, relevés, factures, formulaires, présentations, organigrammes, tableaux, etc., en format papier et électronique.
- Faire la coordination des T1, de la préparation à la livraison.
- Gérer les agendas, fixer et confirmer les réunions des gestionnaires assignés.
- Faire le suivi auprès des clients, des fournisseurs et du gouvernement.
- Remplacer la réceptionniste au besoin et s'acquitter de ses tâches pendant les remplacements.
- Former d'autres employés en ce qui a trait aux méthodes de travail et à l'utilisation de logiciels courants, notamment la mise en page dans CaseView.
- Réviser au besoin le travail de l'adjointe débutante.
- Agir à titre de secouriste/premier répondant en cas d'urgence.

Qualifications :

Formation et expérience
- DEC/AEC en bureautique, secrétariat ou techniques administratives
- 5 à 7 ans d'expérience dans un rôle similaire en firme comptable
- Connaissances intermédiaires de MS Office (Outlook, Word, Excel)
- Connaissances de CaseWare/View, Taxprep et DtMax, un atout
- Certificat de secouriste

Compétences et aptitudes
- Habiletés relationnelles
- Orientation client
- Esprit d'équipe
- Capacité d'adaptation et polyvalence
- Gestion du stress, des priorités et de la confidentialité
- Respect des échéanciers
- Rapidité d'exécution, souci de la qualité
- Initiative et débrouillardise
- Capacité de résoudre et anticiper les problèmes
- Capacité d'organisation et des priorités

Veuillez envoyer votre CV au format Word à Amina Duishogulova à l'adresse amina.duishogulova@quantum.ca.

RECOMMANDEZ UNE PERSONNE EMBAUCHÉE POUR UN POSTE PERMANENT ET OBTENEZ UNE PRIME ! Pour plus d'informations, cliquez ici.

Numéro du permis CNESST : AP-2000158 et AR-2000157

Toutes les candidatures sont examinées par notre équipe de recrutement, et les décisions d'embauche sont prises par des personnes. Nous pouvons également utiliser des outils dotés d'intelligence artificielle pour soutenir certaines étapes du processus d'examen des candidatures.

................................................................................

Position: Administrative Assistant
Location: Montreal

The Administrative Assistant provides administrative support services while working closely with partners, managers, and professionals to help ensure the smooth operation of the firm.

Key Responsibilities:

- Prepare client files, including assembling and binding documents, coordinating shipments, archiving and filing documents (both electronic and paper), including e-filing and PDF conversion.
- Coordinate the delivery of documents to clients for signature purposes.
- Format, review, finalize, and produce various documents, including correspondence, reports, statements, invoices, forms, presentations, organizational charts, and spreadsheets in both electronic and hard-copy formats.
- Coordinate the T1 tax return process from preparation through final delivery to clients.
- Manage assigned managers' calendars, schedule and confirm meetings and appointments.
- Follow up with clients, suppliers, and government authorities as required.
- Provide reception coverage as needed and assume all related responsibilities during replacement periods.
- Train and support employees on work methods and the use of common software applications, including document formatting in CaseView.
- Review the work of junior administrative assistants when required.
- Act as a First Aid Attendant/First Responder in emergency situations.

Qualifications:

Education and Experience
- Diploma or Certificate (DEC/AEC) in Office Administration, Secretarial Studies, or Administrative Techniques
- 5 to 7 years of experience in a similar role, preferably within a public accounting firm
- Intermediate proficiency in Microsoft Office Suite (Outlook, Word, and Excel)
- Knowledge of CaseWare/CaseView, Taxprep, and DT Max is considered an asset
- Valid First Aid certification

Skills and Competencies
- Strong interpersonal and communication skills
- Client-focused approach
- Team-oriented and collaborative mindset
- Ability to adapt and manage multiple priorities simultaneously
- Strong ability to manage stress, priorities, and confidential information
- Commitment to meeting deadlines
- Excellent attention to detail and quality of work
- Initiative and resourcefulness
- Ability to anticipate issues and develop practical solutions
- Strong organizational and time management skills

Please send your resume in Word format to Amina Duishogulova at amina.duishogulova@quantum.ca.

REFER A PERM HIRE AND EARN A CASH BONUS! For details, click here.

CNESST permit numbers: AP-2000158 & AR-2000157

All applications are reviewed by our recruitment team, and hiring decisions are made by people. We may also use AI-enabled tools to support parts of the application review process.

#mtlperm1

Apply About employer

More about this job

Responsibilities

Provide administrative support to partners, managers, and professionals by preparing and managing client files, producing documents, coordinating tax return delivery, and managing calendars and meetings. Follow up with clients, suppliers, and government authorities; provide reception coverage, train and review junior staff, and act as a first aid responder when needed.

Requirements

Requires a DEC/AEC diploma or certificate in office administration, secretarial studies, or administrative techniques, along with 5 to 7 years of similar experience, preferably in a public accounting firm. Candidates should have intermediate Microsoft Office skills; knowledge of CaseWare/CaseView, Taxprep, and DT Max is an asset, and valid first aid certification is required.

Skills

Administrative Support
Client File Management
Document Preparation
Document Formatting
Tax Return Coordination
Calendar Management
Meeting Coordination
Client Follow-Up
Reception Coverage
Employee Training
Work Review
Microsoft Office
CaseView
Confidentiality
Time Management
Problem Solving

Visa sponsorship

Not detected in the job text

Hiring contact

Amina Duishogulova

Hiring contact email

amina.duishogulova@quantum.ca

Keywords

Office Administration
Secretarial Studies
Administrative Techniques
Public Accounting
Microsoft Office
Outlook
Word
Excel
CaseWare
CaseView
Taxprep
DT Max
T1 Tax Returns
E-Filing
PDF
Document Formatting
Client File Management
Calendar Management
First Aid Certification
Confidentiality
Deadline Management
Reception Coverage

Report this job