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Quantum Management Services Ltd.

Adjoint(e) administratif(ive) / Administrative Assistant

Montreal, QC, Canada

Full-time

Apply About employer

Applications open in a new tab.

Job details

Job type: Full-time
Apply by: Nov 29, 2026
Posting language: English · French
Posted: Oct 30, 2026

Original job description

English section of this bilingual listing.

REFER A PERM HIRE AND EARN A CASH BONUS! For details, click here.

CNESST permit numbers: AP-2000158 & AR-2000157

All applications are reviewed by our recruitment team, and hiring decisions are made by people. We may also use AI-enabled tools to support parts of the application review process.

#mtlperm1

Read the full bilingual original

Poste : adjoint(e) administratif(ive)
Lieu de travail : Montréal

L'adjoint(e) administratif(ive) assure la réalisation des activités de soutien en travaillant avec les associés, gestionnaires et professionnels.

Principales responsabilités :

- Préparer les dossiers des clients: assembler/relier des documents les expédier, archiver et classer les documents (incluant le efiling) en format PDF et papier, livrer aux clients à des fins de signatures.
- Mise en page, réviser, finaliser et produire de la correspondance, rapports, relevés, factures, formulaires, présentations, organigrammes, tableaux, etc., en format papier et électronique.
- Faire la coordination des T1, de la préparation à la livraison.
- Gérer les agendas, fixer et confirmer les réunions des gestionnaires assignés.
- Faire le suivi auprès des clients, des fournisseurs et du gouvernement.
- Remplacer la réceptionniste au besoin et s'acquitter de ses tâches pendant les remplacements.
- Former d'autres employés en ce qui a trait aux méthodes de travail et à l'utilisation de logiciels courants, notamment la mise en page dans CaseView.
- Réviser au besoin le travail de l'adjointe débutante.
- Agir à titre de secouriste/premier répondant en cas d'urgence.

Qualifications :

Formation et expérience
- DEC/AEC en bureautique, secrétariat ou techniques administratives
- 5 à 7 ans d'expérience dans un rôle similaire en firme comptable
- Connaissances intermédiaires de MS Office (Outlook, Word, Excel)
- Connaissances de CaseWare/View, Taxprep et DtMax, un atout
- Certificat de secouriste

Compétences et aptitudes
- Habiletés relationnelles
- Orientation client
- Esprit d'équipe
- Capacité d'adaptation et polyvalence
- Gestion du stress, des priorités et de la confidentialité
- Respect des échéanciers
- Rapidité d'exécution, souci de la qualité
- Initiative et débrouillardise
- Capacité de résoudre et anticiper les problèmes
- Capacité d'organisation et des priorités

Veuillez envoyer votre CV au format Word à Amina Duishogulova à l'adresse amina.duishogulova@quantum.ca.

RECOMMANDEZ UNE PERSONNE EMBAUCHÉE POUR UN POSTE PERMANENT ET OBTENEZ UNE PRIME ! Pour plus d'informations, cliquez ici.

Numéro du permis CNESST : AP-2000158 et AR-2000157

Toutes les candidatures sont examinées par notre équipe de recrutement, et les décisions d'embauche sont prises par des personnes. Nous pouvons également utiliser des outils dotés d'intelligence artificielle pour soutenir certaines étapes du processus d'examen des candidatures.

................................................................................

Position: Administrative Assistant
Location: Montreal

The Administrative Assistant provides administrative support services while working closely with partners, managers, and professionals to help ensure the smooth operation of the firm.

Key Responsibilities:

- Prepare client files, including assembling and binding documents, coordinating shipments, archiving and filing documents (both electronic and paper), including e-filing and PDF conversion.
- Coordinate the delivery of documents to clients for signature purposes.
- Format, review, finalize, and produce various documents, including correspondence, reports, statements, invoices, forms, presentations, organizational charts, and spreadsheets in both electronic and hard-copy formats.
- Coordinate the T1 tax return process from preparation through final delivery to clients.
- Manage assigned managers' calendars, schedule and confirm meetings and appointments.
- Follow up with clients, suppliers, and government authorities as required.
- Provide reception coverage as needed and assume all related responsibilities during replacement periods.
- Train and support employees on work methods and the use of common software applications, including document formatting in CaseView.
- Review the work of junior administrative assistants when required.
- Act as a First Aid Attendant/First Responder in emergency situations.

Qualifications:

Education and Experience
- Diploma or Certificate (DEC/AEC) in Office Administration, Secretarial Studies, or Administrative Techniques
- 5 to 7 years of experience in a similar role, preferably within a public accounting firm
- Intermediate proficiency in Microsoft Office Suite (Outlook, Word, and Excel)
- Knowledge of CaseWare/CaseView, Taxprep, and DT Max is considered an asset
- Valid First Aid certification

Skills and Competencies
- Strong interpersonal and communication skills
- Client-focused approach
- Team-oriented and collaborative mindset
- Ability to adapt and manage multiple priorities simultaneously
- Strong ability to manage stress, priorities, and confidential information
- Commitment to meeting deadlines
- Excellent attention to detail and quality of work
- Initiative and resourcefulness
- Ability to anticipate issues and develop practical solutions
- Strong organizational and time management skills

Please send your resume in Word format to Amina Duishogulova at amina.duishogulova@quantum.ca.

REFER A PERM HIRE AND EARN A CASH BONUS! For details, click here.

CNESST permit numbers: AP-2000158 & AR-2000157

All applications are reviewed by our recruitment team, and hiring decisions are made by people. We may also use AI-enabled tools to support parts of the application review process.

#mtlperm1

Apply About employer

More about this job

Responsibilities

Prepare and manage client files and documents, coordinate T1 tax returns from preparation through delivery, and produce and review a range of business documents. Manage calendars and follow-ups, provide reception coverage, train and review junior staff, and act as a first aid responder when needed.

Requirements

Requires a DEC/AEC diploma or certificate in office administration, secretarial studies, or administrative techniques, along with 5 to 7 years of similar experience, preferably in a public accounting firm. Candidates should have intermediate Microsoft Office skills; familiarity with CaseWare/CaseView, Taxprep, and DT Max and valid First Aid certification are assets or qualifications noted in the posting.

Skills

Client File Preparation
Document Formatting and Review
Tax Return Coordination
Calendar Management
Meeting Coordination
Client and Vendor Follow-Up
E-Filing and Document Archiving
Microsoft Office
CaseView
Training and Mentoring
First Aid
Confidentiality
Time Management
Attention to Detail
Problem-Solving
Organization and Prioritization

Visa sponsorship

Not detected in the job text

Hiring contact

Amina Duishogulova

Hiring contact email

amina.duishogulova@quantum.ca

Keywords

Office Administration
Secretarial Studies
Administrative Techniques
Public Accounting
Microsoft Office
Outlook
Word
Excel
CaseWare
CaseView
Taxprep
DT Max
T1 Tax Returns
E-Filing
PDF Documents
Client Files
Document Formatting
Document Archiving
Calendar Management
First Aid Certification
Confidentiality
Client Service
Deadline Management
Quality Control
Problem-Solving

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