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Added 12 hours ago
BM
Patroller- Winter- Full Time/Part Time
Blue Mountain Resort
The Blue Mountains, ON
- Full-time
- Part-time
Must be registered or hold current First Responder level First Aid or equivalent certifications with a minimum of HCP-CPR
Added 19 hours ago
MC
Medic/OFA3
Matrix Camps, Logistics and Aviation
Yellowknife, NT
- Full-time
We are currently seeking experienced, reliable, and safety-focused Medics / Occupational First Aid Level 3 (OFA3) personnel to join our team for the upcoming winter ice road season and…
Added 19 hours ago
MC
Medic/OFA3
Matrix Camps, Logistics and Aviation
AB · Edmonton, AB
- Full-time
We are currently seeking experienced, reliable, and safety-focused Medics / Occupational First Aid Level 3 (OFA3) personnel to join our team for the upcoming winter ice road season and…
Added 1 day ago
AH
Manager
Alberta Health Services
AB · Greater Edmonton Metropolitan Area
- Full-time
…engage with affiliates, contract service partners, unions, and first responder agencies. Your transparent and respectful communication aligns operations with community needs, strengthening…
Added 1 day ago
Loss Prevention Agent
La Maison Simons
Edmonton, AB · West Edmonton Mall
Act as the first responder in emergency situations.
Added 1 day ago
EC
Mental Health & Addiction Counsellor II Temp FT
EHN Canada
Peterborough, ON
- $75,000 to $85,000 CAD / year
- Temporary
Experience working with military and/or first responder cultures considered a strong asset.
Added 1 day ago
EC
Mental Health & Addiction Counsellor I FT
EHN Canada
Carters Point, NB
- $60,000 to $75,000 CAD / year
- Full-time
Experience working with military and/or first responder cultures considered a strong asset.
Added 1 day ago
ML
Occupational Health Coordinator / Nurse
Maple Leaf Foods Inc
Winnipeg, MB
- Full-time
Registered Nurse, licensed practical nurse, or first responder.
Added 1 day ago
OM
Medical Response Team | Ontario (ongoing)
Odyssey Medical Inc.
Barrie, ON · Various, Ontario
- Contract
…established Medical Direction and symptom relief program to support first responders, medics, and advanced medical team practitioners in providing efficient, discreet and exceptional…
Added 1 day ago
LB
Special Education Technician - Maple Grove- Jordan's Principle
Lester B. Pearson School Board (LBPSB)
Montréal-Ouest, QC
- Contract
a standard first aid course of a minimum eight (8)-hour duration; 2. a refresher course of a minimum six (6)-hour duration updating the skills acquired in the course mentioned in…
Added 1 day ago
QM
Adjoint(e) administratif(ive) / Administrative Assistant
Quantum Management Services Ltd.
Montreal, QC
- Full-time
- Act as a First Aid Attendant/First Responder in emergency situations.
Added 1 day ago
M
Primary Care Paramedic
Medavie
Calgary, AB · AB Calgary
- Full-time
Added 1 day ago
TH
Mental Health Clinician (Full Time) - Insight Health Solutions
Trillium Health Partners
ON · ON, Canada
- Full-time
Commitment to the vision and goals of Insight Health Solutions First Responder Mental Health Program and the broader strategic plan.
Added 2 days ago
CO
Radio Operator/Jailer, $32.69/hour
County of Kewaunee
Montreal, QC · Urban agglomeration of Montreal, QC
- Full-time
…local calls for service, dispatching appropriate emergency responder calls, dispatching police, and responding to radio requests from officers. Alternate days are spent maintaining and…
Added 2 days ago
RT
Fire Commissioner - Government of Nova Scotia
Royer Thompson
NS · Nova Scotia, Canada
- Full-time
…firefighters, professional associations, government partners and other first responder groups and constituents. Through meaningful engagement, sound judgement and a practical approach to…
Added 2 days ago
EC
MH & Addictions Clinician II - Trauma Program Temp FT
EHN Canada
Toronto, ON
- $42.14 to $49.06 CAD / hour
- Temporary
Experience working with military and/or first responder cultures considered a strong asset.
Added 2 days ago
ML
Occupational Health Coordinator / Nurse
Maple Leaf Foods Inc.
Winnipeg, MB
- Full-time
Registered Nurse, licensed practical nurse, or first responder.
Added 2 days ago
Norquay Leadership Trainer & Guide
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Current 80-hour Wilderness First Responder (WFR) certification
Added 2 days ago
Health & Safety Coordinator
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Halifax, NS
Be the first responder when an emergency strikes, orchestrating safety best practices when the unexpected strikes.
Added 2 days ago
S
Operations Technician Qualifying Position
SaskEnergy
Swift Current, SK
- Full-time
…training module progression and field verification. As a potential first responder, this includes implementing sound decisions in emergency…
Added 3 days ago
Recruiter Lead- Lower Mainland (Guardteck)
Kandor
Burnaby, BC
Engage community employment programs, newcomer support organizations, military and first-responder transition programs, and other partners to diversify our talent pool and extend our reach…
Added 3 days ago
CB
Security Guard - Intermediate FA - Richmond BC
Commissionaires BC
Richmond, BC
- Full-time
Serve as a first responder in emergencies, providing immediate First Aid to employees.
Added 3 days ago
HO
ShelterCare Support Worker (Days)
House of Friendship
Waterloo, ON
- Contract
Act as a first responder to medical emergencies/crisis to ensure participants’ wellbeing and navigate emergency services to respond
Added 3 days ago
HO
ShelterCare Support Worker (Evenings)
House of Friendship
Waterloo, ON
- Contract
Act as a first responder to medical emergencies/crisis to ensure participants’ wellbeing and navigate emergency services to respond
Added 3 days ago
GC
Academic Technologist, Pre-Service Fire Program
Georgian College
Barrie, ON
- Internship
Standard First Aid & CPR Basic Life Support with AED certification

Quantum Management Services Ltd.

Adjoint(e) administratif(ive) / Administrative Assistant

Montreal, QC, Canada

Full-time

Apply About employer

Applications open in a new tab.

Job details

Job type: Full-time
Apply by: Nov 29, 2026
Posting language: English · French
Posted: Oct 30, 2026

Original job description

English section of this bilingual listing.

REFER A PERM HIRE AND EARN A CASH BONUS! For details, click here.

CNESST permit numbers: AP-2000158 & AR-2000157

All applications are reviewed by our recruitment team, and hiring decisions are made by people. We may also use AI-enabled tools to support parts of the application review process.

#mtlperm1

Read the full bilingual original

Poste : adjoint(e) administratif(ive)
Lieu de travail : Montréal

L'adjoint(e) administratif(ive) assure la réalisation des activités de soutien en travaillant avec les associés, gestionnaires et professionnels.

Principales responsabilités :

- Préparer les dossiers des clients: assembler/relier des documents les expédier, archiver et classer les documents (incluant le efiling) en format PDF et papier, livrer aux clients à des fins de signatures.
- Mise en page, réviser, finaliser et produire de la correspondance, rapports, relevés, factures, formulaires, présentations, organigrammes, tableaux, etc., en format papier et électronique.
- Faire la coordination des T1, de la préparation à la livraison.
- Gérer les agendas, fixer et confirmer les réunions des gestionnaires assignés.
- Faire le suivi auprès des clients, des fournisseurs et du gouvernement.
- Remplacer la réceptionniste au besoin et s'acquitter de ses tâches pendant les remplacements.
- Former d'autres employés en ce qui a trait aux méthodes de travail et à l'utilisation de logiciels courants, notamment la mise en page dans CaseView.
- Réviser au besoin le travail de l'adjointe débutante.
- Agir à titre de secouriste/premier répondant en cas d'urgence.

Qualifications :

Formation et expérience
- DEC/AEC en bureautique, secrétariat ou techniques administratives
- 5 à 7 ans d'expérience dans un rôle similaire en firme comptable
- Connaissances intermédiaires de MS Office (Outlook, Word, Excel)
- Connaissances de CaseWare/View, Taxprep et DtMax, un atout
- Certificat de secouriste

Compétences et aptitudes
- Habiletés relationnelles
- Orientation client
- Esprit d'équipe
- Capacité d'adaptation et polyvalence
- Gestion du stress, des priorités et de la confidentialité
- Respect des échéanciers
- Rapidité d'exécution, souci de la qualité
- Initiative et débrouillardise
- Capacité de résoudre et anticiper les problèmes
- Capacité d'organisation et des priorités

Veuillez envoyer votre CV au format Word à Amina Duishogulova à l'adresse amina.duishogulova@quantum.ca.

RECOMMANDEZ UNE PERSONNE EMBAUCHÉE POUR UN POSTE PERMANENT ET OBTENEZ UNE PRIME ! Pour plus d'informations, cliquez ici.

Numéro du permis CNESST : AP-2000158 et AR-2000157

Toutes les candidatures sont examinées par notre équipe de recrutement, et les décisions d'embauche sont prises par des personnes. Nous pouvons également utiliser des outils dotés d'intelligence artificielle pour soutenir certaines étapes du processus d'examen des candidatures.

................................................................................

Position: Administrative Assistant
Location: Montreal

The Administrative Assistant provides administrative support services while working closely with partners, managers, and professionals to help ensure the smooth operation of the firm.

Key Responsibilities:

- Prepare client files, including assembling and binding documents, coordinating shipments, archiving and filing documents (both electronic and paper), including e-filing and PDF conversion.
- Coordinate the delivery of documents to clients for signature purposes.
- Format, review, finalize, and produce various documents, including correspondence, reports, statements, invoices, forms, presentations, organizational charts, and spreadsheets in both electronic and hard-copy formats.
- Coordinate the T1 tax return process from preparation through final delivery to clients.
- Manage assigned managers' calendars, schedule and confirm meetings and appointments.
- Follow up with clients, suppliers, and government authorities as required.
- Provide reception coverage as needed and assume all related responsibilities during replacement periods.
- Train and support employees on work methods and the use of common software applications, including document formatting in CaseView.
- Review the work of junior administrative assistants when required.
- Act as a First Aid Attendant/First Responder in emergency situations.

Qualifications:

Education and Experience
- Diploma or Certificate (DEC/AEC) in Office Administration, Secretarial Studies, or Administrative Techniques
- 5 to 7 years of experience in a similar role, preferably within a public accounting firm
- Intermediate proficiency in Microsoft Office Suite (Outlook, Word, and Excel)
- Knowledge of CaseWare/CaseView, Taxprep, and DT Max is considered an asset
- Valid First Aid certification

Skills and Competencies
- Strong interpersonal and communication skills
- Client-focused approach
- Team-oriented and collaborative mindset
- Ability to adapt and manage multiple priorities simultaneously
- Strong ability to manage stress, priorities, and confidential information
- Commitment to meeting deadlines
- Excellent attention to detail and quality of work
- Initiative and resourcefulness
- Ability to anticipate issues and develop practical solutions
- Strong organizational and time management skills

Please send your resume in Word format to Amina Duishogulova at amina.duishogulova@quantum.ca.

REFER A PERM HIRE AND EARN A CASH BONUS! For details, click here.

CNESST permit numbers: AP-2000158 & AR-2000157

All applications are reviewed by our recruitment team, and hiring decisions are made by people. We may also use AI-enabled tools to support parts of the application review process.

#mtlperm1

Apply About employer

More about this job

Responsibilities

Prepare and manage client files and documents, coordinate T1 tax returns from preparation through delivery, and produce and review a range of business documents. Manage calendars and follow-ups, provide reception coverage, train and review junior staff, and act as a first aid responder when needed.

Requirements

Requires a DEC/AEC diploma or certificate in office administration, secretarial studies, or administrative techniques, along with 5 to 7 years of similar experience, preferably in a public accounting firm. Candidates should have intermediate Microsoft Office skills; familiarity with CaseWare/CaseView, Taxprep, and DT Max and valid First Aid certification are assets or qualifications noted in the posting.

Skills

Client File Preparation
Document Formatting and Review
Tax Return Coordination
Calendar Management
Meeting Coordination
Client and Vendor Follow-Up
E-Filing and Document Archiving
Microsoft Office
CaseView
Training and Mentoring
First Aid
Confidentiality
Time Management
Attention to Detail
Problem-Solving
Organization and Prioritization

Visa sponsorship

Not detected in the job text

Hiring contact

Amina Duishogulova

Hiring contact email

amina.duishogulova@quantum.ca

Keywords

Office Administration
Secretarial Studies
Administrative Techniques
Public Accounting
Microsoft Office
Outlook
Word
Excel
CaseWare
CaseView
Taxprep
DT Max
T1 Tax Returns
E-Filing
PDF Documents
Client Files
Document Formatting
Document Archiving
Calendar Management
First Aid Certification
Confidentiality
Client Service
Deadline Management
Quality Control
Problem-Solving

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