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Added 55 mins ago
TS
Front Line Worker (Full Time – Contract)
The Salvation Army in Canada
Toronto, ON
- Full-time
…and recording of prescribed medication, as requested by the…
Added 55 mins ago
VI
Office Manager
Verge Immigration Services Inc. | Licensed Foreign Worker Recruiters in Canada
Winnipeg, MB
- Full-time
…phones, inbox and consultation calendar. You will make sure every client feels heard and well informed, and keep the office running smoothly so our RCIC and case team can focus on their…
Added 1 hour ago
TS
Front Line Worker (Part-Time – Contract)
The Salvation Army in Canada
Toronto, ON
- Part-time
…and recording of prescribed medication, as requested by the…
Added 1 hour ago
HH
Fredericton Medical Laboratory Assistant/Phlebotomist (3041) PCN 1150994
Horizon Health Network
Fredericton, NB
- Full-time
The Medical Laboratory Assistant is responsible for assisting with pre and post analytical tasks and routine technical and laboratory support procedures.
Added 1 hour ago
VC
Community Care Assistant (Community Health Worker)
Vancouver Coastal Health
Powell River, BC
- Full-time
Within the context of a client and family centered care model and in accordance with established vision and values of the organization, the Community Care Assistant works under the…
Added 1 hour ago
B
Events Assistant
Boomerang
Toronto, ON
- Full-time
Boomerang is growing its Toronto team and hiring an Events Assistant to represent brands at live events, pop-ups and in-store promotions across the GTA. If you love talking to people,…
Added 1 hour ago
TD
Groundperson [Arborist Assistant]
The Davey Tree Expert Company
Vancouver, BC
- Full-time
The Davey Tree Expert Company of Canada, Limited, is committed to scientifically based horticultural and environmental services with outstanding client service. The Davey Tree Expert…
Added 1 hour ago
TD
DZ Driver [Groundperson / Arborist]
The Davey Tree Expert Company
Pickering, ON
- Full-time
The Davey Tree Expert Company of Canada, Limited, is committed to scientifically based horticultural and environmental services with outstanding client service. The Davey Tree Expert…
Added 1 hour ago
PD
C210 - Program Assistant - (Part Time)
Phoenix Drug & Alcohol Recovery and Education Society
Chilliwack, BC
- Part-time
The Program Assistant supports the daily operations of the facility and supports clients by providing a variety of day-to-day physical, emotional, and social supports, life skills…
Added 1 hour ago
TD
Groundperson [Arborist Assistant]
The Davey Tree Expert Company
Port Coquitlam, BC
- Full-time
The Davey Tree Expert Company of Canada, Limited, is committed to scientifically based horticultural and environmental services with outstanding client service. The Davey Tree Expert…
Added 1 hour ago
A
Corporate Project Assistant
Affinity
North Vancouver, BC
- Contract
On behalf of our client, Affinity is seeking a Corporate Project Assistant to provide ongoing project coordination and administrative support following the departure of the previous…
Added 1 hour ago
RH
Legal Administrative Assistant
Robert Half
Vancouver, BC
- $55,000 to $75,000 CAD / year
- Full-time
What You’ll Do: As a Legal Assistant you will play a key role in supporting the firm’s legal services. Your responsibilities will include:
Added 1 hour ago
HM
Legal Assistant
Hicks Morley
Toronto, ON
- Full-time
We are currently seeking a Legal Assistant to join our Toronto office.
Added 1 hour ago
LL
Legal Assistant
Lumen LLP
Toronto, ON
- Full-time
…practical focus on results. We’re currently hiring a legal assistant (litigation) to develop litigation skills and grow with the firm…
Added 1 hour ago
S
Programmer Analyst II – Community and Connected Care
SereneAid
Fredericton, NB
- Full-time
Department: Health Application Services – Provincial Health Application Services (PHAS)
Added 1 hour ago
GW
Legal Administrative Assistant - Restructuring & Insolvency
Gowling WLG
Toronto, ON
- Full-time
Whether you’re pursuing a role in law or business services, explore what’s possible and make your mark with Gowling WLG.
Added 1 hour ago
PH
PTA/Ota
ParaMed Home Health Care
Owen Sound, ON
- Full-time
Working under the direction and supervision of a Physiotherapist, as a Physiotherapy Assistant, you will independently carry out prescribed rehabilitation therapy programs to assist clients…
Added 1 hour ago
VF
Executive Assistant & Business Coordinator, Private Client Services
Ventum Financial
Vancouver, BC
- Contract
Reports to: SVP, Head of Private Client Services
Added 1 hour ago
E
Administrative Assistant (Entry Level)
Evertz
Burlington, ON
- Full-time
We are seeking a reliable, organized, and proactive Administrative Assistant to join our team. Administrators are vital to the success of our business model, playing a key role in both…
Added 1 hour ago
E
Thanks for visiting our Job Board. Please review our open positions and apply to the positions that match your qualifications.
Evertz
Burlington, ON
- Full-time
We are seeking a reliable, organized, and proactive Administrative Assistant to join our team. Administrators are vital to the success of our business model, playing a key role in both…
Added 1 hour ago
IR
LAA - Corporate Commercial
Impact Recruitment
Vancouver, BC · Greater Vancouver Metropolitan Area
- Full-time
About Our ClientOur client is a leading full-service business law firm based in Vancouver, British Columbia, providing sophisticated legal services to businesses, entrepreneurs, and…
Added 2 hours ago
QM
Executive Assistant - Ottawa
Quantum Management Services Ltd.
Ottawa, ON
- $65,000 to $80,000 CAD / year
- Full-time
Our client is seeking an Executive Assistant to work closely with the CEO and support the Board of Directors of a small, collaborative not-for-profit organization. This varied opportunity…
Added 2 hours ago
LM
Manager, Workplace Operations & Executive Support - Canada
Liberty Mutual Canada
Toronto, ON
- Full-time
…Mutual Canada workplaces and the Canadian Centralized Executive Assistant team. The role is accountable for facilities and front-of-house services, workplace experience, executive support,…
Added 2 hours ago
VC
Dental Receptionist
Victoria Cool Aid Society
Victoria, BC
- Part-time
The Cool Aid Dental Clinic works in association with the Victoria Cool Aid Society, providing full dental services for adults that have multiple barriers to accessing dental care. The…
Added 2 hours ago
SC
AI Enablement Specialist
Smart Circle International
Richmond Hill, ON
- $90,000 to $100,000 USD / year
- Full-time
…policies in plain language, flag out-of-policy use, and support client due-diligence…

Quantum Management Services Ltd.

Adjoint(e) de direction / Executive Assistant

Montreal, QC, Canada

$85,000 to $90,000 USD / year · Full-time

Apply About employer

Applications open in a new tab.

Job details

Pay: $85,000 to $90,000 USD / year
Job type: Full-time
Apply by: Nov 28, 2026
Posting language: English · French
Posted: Oct 29, 2026

Original job description

English section of this bilingual listing.

REFER A PERM HIRE AND EARN A CASH BONUS! For details, click here.

CNESST permit numbers: AP-2000158 & AR-2000157

All applications are reviewed by our recruitment team, and hiring decisions are made by people. We may also use AI-enabled tools to support parts of the application review process.

#mtltemp1

Read the full bilingual original

Poste : adjoint(e) de direction
Lieu de travail : Centre-ville de Montréal, mode hybride (2 jours sur place)

Rémunération :

- Salaire de base pouvant atteindre 90 000 $
- Prime cible de 10 %
- Cotisations généreuses au REER pouvant atteindre 8 000 $ par année
- Avantages sociaux pris en charge à 100 % par l'employeur
- Allocation de bien-être
- Allocation pour le bureau à domicile

À propos du poste

Notre client est un cabinet de conseil en leadership et de recherche de cadres de renommée mondiale qui collabore avec certaines des organisations les plus respectées au monde pour les aider à attirer, à évaluer et à développer des talents de haut niveau.

Il recherche un(e) adjoint(e) à la direction pour se joindre à son équipe de Montréal en pleine croissance. Ce poste va bien au-delà d'un simple rôle de soutien administratif traditionnel. Vous deviendrez un partenaire d'affaires de confiance pour les consultants principaux, en aidant à gérer des mandats clients de grande envergure, des projets de recherche de cadres et des missions de conseil en leadership.

La personne idéale pour ce poste aime travailler dans un milieu professionnel dynamique, s'épanouit en jonglant avec de multiples priorités et tire sa fierté de devancer les besoins avant même qu'ils ne se manifestent. Ce poste offre la possibilité de côtoyer des cadres supérieurs issus d'un large éventail de secteurs d'activité et de jouer un rôle significatif dans des projets stratégiques complexes.

Vos responsabilités :

- Gérer des agendas complexes, des réunions, des entrevues et les horaires des cadres supérieurs
- Coordonner l'organisation et la logistique des déplacements nationaux et internationaux
- Appuyer les missions de recrutement de cadres supérieurs et de conseil en leadership du début à la fin
- Assurer le suivi des échéanciers de projet, des livrables et des engagements des parties prenantes
- Préparer des présentations, des rapports et de la documentation confidentielle pour les clients
- Coordonner la communication entre les consultants, les clients, les candidats et les équipes internes
- Gérer les dépenses, le soutien à la facturation et les processus administratifs
- Tenir à jour des dossiers de projet et des informations de base de données précis
- Organiser des réunions, des événements et des interactions avec les clients, tant en ligne qu'en personne
- Identifier de manière proactive les priorités et veiller au respect des échéances critiques

Exigences :

- Au moins 5 ans d'expérience en tant qu'adjoint(e) de direction auprès de cadres supérieurs, d'associés ou de dirigeants de haut niveau
- Solides compétences en coordination de projets et en organisation
- Expérience de la gestion de priorités multiples dans un environnement au rythme soutenu
- Capacité à travailler de manière autonome et proactive avec un minimum de supervision
- Souci du détail et suivi exceptionnels
- Solides compétences en gestion des parties prenantes et en établissement de relations
- Expérience dans les services professionnels, le conseil, le recrutement de cadres, les cabinets d'avocats, les cabinets comptables ou dans un domaine similaire, un atout majeur
- Maîtrise avancée de Microsoft Office et des technologies modernes de l'environnement de travail
- Solides compétences en résolution de problèmes et bon jugement professionnel

Si vous recherchez une opportunité vous permettant de mettre à profit à la fois vos compétences en soutien de la haute direction et en gestion de projets tout en travaillant avec des hauts dirigeants dans un environnement collaboratif et hautement performant, nous serions ravis de vous rencontrer.

Veuillez envoyer votre CV en format Word à Maia Slivinschi à l'adresse maia.slivinschi@quantum.ca.

RECOMMANDEZ UNE PERSONNE EMBAUCHÉE POUR UN POSTE PERMANENT ET OBTENEZ UNE PRIME ! Pour plus d'informations, cliquez ici.

Numéro du permis CNESST : AP-2000158 et AR-2000157

Toutes les candidatures sont examinées par notre équipe de recrutement, et les décisions d'embauche sont prises par des personnes. Nous pouvons également utiliser des outils dotés d'intelligence artificielle pour soutenir certaines étapes du processus d'examen des candidatures.

......................................................................

Position: Executive Assistant
Location: Downtown Montreal, hybrid (2 days on site)

Compensation:

- Base salary up to $90,000
- Target bonus of 10%
- Generous RRSP contributions of up to $8,000 annually
- 100% employer-paid benefits
- Wellness allowance
- Home office allowance

About the Role

Our client is a globally recognized leadership advisory and executive search firm that partners with some of the world's most respected organizations to help them attract, assess, and develop senior leadership talent.

They are seeking an Executive Assistant to join their growing Montreal team. This is far more than a traditional administrative support role. You'll become a trusted business partner to senior consultants, helping manage high-profile client engagements, executive search projects, and leadership advisory assignments.

The ideal candidate enjoys working in a fast-paced professional environment, thrives on juggling multiple priorities, and takes pride in anticipating needs before they arise. This position offers exposure to senior executives across a wide range of industries and the opportunity to play a meaningful role in complex, strategic projects.

What You Will Do:

- Manage complex calendars, meetings, interviews, and executive schedules
- Coordinate domestic and international travel arrangements and logistics
- Support executive search and leadership advisory engagements from start to finish
- Track project timelines, deliverables, and stakeholder commitments
- Prepare presentations, reports, and confidential client documentation
- Coordinate communication between consultants, clients, candidates, and internal teams
- Manage expenses, billing support, and administrative processes
- Maintain accurate project records and database information
- Organize virtual and in-person meetings, events, and client interactions
- Proactively identify priorities and ensure critical deadlines are met

Requirements:

- 5+ years of Executive Assistant experience supporting senior executives, partners, or C-suite leaders
- Strong project coordination and organizational skills
- Experience managing multiple priorities in a fast-paced environment
- Ability to work independently and proactively with minimal direction
- Exceptional attention to detail and follow-through
- Strong stakeholder management and relationship-building skills
- Professional services, consulting, executive search, law firm, accounting firm, or similar experience is considered a strong asset
- Advanced proficiency with Microsoft Office and modern workplace technologies
- Strong problem-solving skills and sound professional judgment

If you're looking for an opportunity where you can leverage both your executive support and project management abilities while working with senior leaders in a collaborative, high-performance environment, we'd love to hear from you.

Please send your resume in Word format to Maia Slivinschi at maia.slivinschi@quantum.ca.

REFER A PERM HIRE AND EARN A CASH BONUS! For details, click here.

CNESST permit numbers: AP-2000158 & AR-2000157

All applications are reviewed by our recruitment team, and hiring decisions are made by people. We may also use AI-enabled tools to support parts of the application review process.

#mtltemp1

Apply About employer

More about this job

Responsibilities

Manage senior consultants’ complex schedules, travel, meetings, and communications while supporting executive search and leadership advisory engagements from start to finish. Track project timelines and deliverables, prepare confidential client materials, manage administrative processes and records, and proactively ensure priorities and deadlines are met.

Requirements

Requires at least five years of executive assistant experience supporting senior executives, partners, or C-suite leaders, along with strong organizational, project coordination, stakeholder management, and follow-through skills. Candidates should be proactive, detail-oriented, able to manage competing priorities independently, and proficient in Microsoft Office; professional services or related industry experience is a strong asset.

Skills

Executive Calendar Management
Meeting Coordination
Travel Coordination
Project Coordination
Deadline Management
Presentation Preparation
Report Preparation
Confidential Documentation
Stakeholder Management
Relationship Building
Expense Management
Billing Support
Database Management
Microsoft Office
Problem-Solving
Professional Judgment

Benefits

Base Salary Up To $90,000
Target Bonus Of 10%
Employer RRSP Contributions Up To $8,000 Annually
100% Employer-Paid Benefits
Wellness Allowance
Home Office Allowance

Visa sponsorship

Not detected in the job text

Hiring contact

Maia Slivinschi

Hiring contact email

maia.slivinschi@quantum.ca

Keywords

Executive Assistant
Executive Search
Leadership Advisory
Professional Services
Senior Executives
Calendar Management
Meeting Coordination
Interview Scheduling
Domestic Travel
International Travel
Project Coordination
Project Timelines
Deliverables
Stakeholder Management
Client Engagements
Confidential Documentation
Presentations
Reports
Expense Management
Billing Support
Administrative Processes
Project Records
Database Management
Microsoft Office
Workplace Technologies
Hybrid Work

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