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Quantum Management Services Ltd.

Adjoint(e) de direction / Executive Assistant

Montreal, QC, Canada

$85,000 to $90,000 USD / year · Full-time

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Job details

Pay: $85,000 to $90,000 USD / year
Job type: Full-time
Apply by: Nov 28, 2026
Posting language: English · French
Posted: Oct 29, 2026

Original job description

English section of this bilingual listing.

REFER A PERM HIRE AND EARN A CASH BONUS! For details, click here.

CNESST permit numbers: AP-2000158 & AR-2000157

All applications are reviewed by our recruitment team, and hiring decisions are made by people. We may also use AI-enabled tools to support parts of the application review process.

#mtltemp1

Read the full bilingual original

Poste : adjoint(e) de direction
Lieu de travail : Centre-ville de Montréal, mode hybride (2 jours sur place)

Rémunération :

- Salaire de base pouvant atteindre 90 000 $
- Prime cible de 10 %
- Cotisations généreuses au REER pouvant atteindre 8 000 $ par année
- Avantages sociaux pris en charge à 100 % par l'employeur
- Allocation de bien-être
- Allocation pour le bureau à domicile

À propos du poste

Notre client est un cabinet de conseil en leadership et de recherche de cadres de renommée mondiale qui collabore avec certaines des organisations les plus respectées au monde pour les aider à attirer, à évaluer et à développer des talents de haut niveau.

Il recherche un(e) adjoint(e) à la direction pour se joindre à son équipe de Montréal en pleine croissance. Ce poste va bien au-delà d'un simple rôle de soutien administratif traditionnel. Vous deviendrez un partenaire d'affaires de confiance pour les consultants principaux, en aidant à gérer des mandats clients de grande envergure, des projets de recherche de cadres et des missions de conseil en leadership.

La personne idéale pour ce poste aime travailler dans un milieu professionnel dynamique, s'épanouit en jonglant avec de multiples priorités et tire sa fierté de devancer les besoins avant même qu'ils ne se manifestent. Ce poste offre la possibilité de côtoyer des cadres supérieurs issus d'un large éventail de secteurs d'activité et de jouer un rôle significatif dans des projets stratégiques complexes.

Vos responsabilités :

- Gérer des agendas complexes, des réunions, des entrevues et les horaires des cadres supérieurs
- Coordonner l'organisation et la logistique des déplacements nationaux et internationaux
- Appuyer les missions de recrutement de cadres supérieurs et de conseil en leadership du début à la fin
- Assurer le suivi des échéanciers de projet, des livrables et des engagements des parties prenantes
- Préparer des présentations, des rapports et de la documentation confidentielle pour les clients
- Coordonner la communication entre les consultants, les clients, les candidats et les équipes internes
- Gérer les dépenses, le soutien à la facturation et les processus administratifs
- Tenir à jour des dossiers de projet et des informations de base de données précis
- Organiser des réunions, des événements et des interactions avec les clients, tant en ligne qu'en personne
- Identifier de manière proactive les priorités et veiller au respect des échéances critiques

Exigences :

- Au moins 5 ans d'expérience en tant qu'adjoint(e) de direction auprès de cadres supérieurs, d'associés ou de dirigeants de haut niveau
- Solides compétences en coordination de projets et en organisation
- Expérience de la gestion de priorités multiples dans un environnement au rythme soutenu
- Capacité à travailler de manière autonome et proactive avec un minimum de supervision
- Souci du détail et suivi exceptionnels
- Solides compétences en gestion des parties prenantes et en établissement de relations
- Expérience dans les services professionnels, le conseil, le recrutement de cadres, les cabinets d'avocats, les cabinets comptables ou dans un domaine similaire, un atout majeur
- Maîtrise avancée de Microsoft Office et des technologies modernes de l'environnement de travail
- Solides compétences en résolution de problèmes et bon jugement professionnel

Si vous recherchez une opportunité vous permettant de mettre à profit à la fois vos compétences en soutien de la haute direction et en gestion de projets tout en travaillant avec des hauts dirigeants dans un environnement collaboratif et hautement performant, nous serions ravis de vous rencontrer.

Veuillez envoyer votre CV en format Word à Maia Slivinschi à l'adresse maia.slivinschi@quantum.ca.

RECOMMANDEZ UNE PERSONNE EMBAUCHÉE POUR UN POSTE PERMANENT ET OBTENEZ UNE PRIME ! Pour plus d'informations, cliquez ici.

Numéro du permis CNESST : AP-2000158 et AR-2000157

Toutes les candidatures sont examinées par notre équipe de recrutement, et les décisions d'embauche sont prises par des personnes. Nous pouvons également utiliser des outils dotés d'intelligence artificielle pour soutenir certaines étapes du processus d'examen des candidatures.

......................................................................

Position: Executive Assistant
Location: Downtown Montreal, hybrid (2 days on site)

Compensation:

- Base salary up to $90,000
- Target bonus of 10%
- Generous RRSP contributions of up to $8,000 annually
- 100% employer-paid benefits
- Wellness allowance
- Home office allowance

About the Role

Our client is a globally recognized leadership advisory and executive search firm that partners with some of the world's most respected organizations to help them attract, assess, and develop senior leadership talent.

They are seeking an Executive Assistant to join their growing Montreal team. This is far more than a traditional administrative support role. You'll become a trusted business partner to senior consultants, helping manage high-profile client engagements, executive search projects, and leadership advisory assignments.

The ideal candidate enjoys working in a fast-paced professional environment, thrives on juggling multiple priorities, and takes pride in anticipating needs before they arise. This position offers exposure to senior executives across a wide range of industries and the opportunity to play a meaningful role in complex, strategic projects.

What You Will Do:

- Manage complex calendars, meetings, interviews, and executive schedules
- Coordinate domestic and international travel arrangements and logistics
- Support executive search and leadership advisory engagements from start to finish
- Track project timelines, deliverables, and stakeholder commitments
- Prepare presentations, reports, and confidential client documentation
- Coordinate communication between consultants, clients, candidates, and internal teams
- Manage expenses, billing support, and administrative processes
- Maintain accurate project records and database information
- Organize virtual and in-person meetings, events, and client interactions
- Proactively identify priorities and ensure critical deadlines are met

Requirements:

- 5+ years of Executive Assistant experience supporting senior executives, partners, or C-suite leaders
- Strong project coordination and organizational skills
- Experience managing multiple priorities in a fast-paced environment
- Ability to work independently and proactively with minimal direction
- Exceptional attention to detail and follow-through
- Strong stakeholder management and relationship-building skills
- Professional services, consulting, executive search, law firm, accounting firm, or similar experience is considered a strong asset
- Advanced proficiency with Microsoft Office and modern workplace technologies
- Strong problem-solving skills and sound professional judgment

If you're looking for an opportunity where you can leverage both your executive support and project management abilities while working with senior leaders in a collaborative, high-performance environment, we'd love to hear from you.

Please send your resume in Word format to Maia Slivinschi at maia.slivinschi@quantum.ca.

REFER A PERM HIRE AND EARN A CASH BONUS! For details, click here.

CNESST permit numbers: AP-2000158 & AR-2000157

All applications are reviewed by our recruitment team, and hiring decisions are made by people. We may also use AI-enabled tools to support parts of the application review process.

#mtltemp1

Apply About employer

More about this job

Responsibilities

Manage senior consultants’ complex schedules, travel, meetings, and communications while supporting executive search and leadership advisory engagements from start to finish. Track project timelines and deliverables, prepare confidential client materials, manage administrative processes and records, and proactively ensure priorities and deadlines are met.

Requirements

Requires at least five years of executive assistant experience supporting senior executives, partners, or C-suite leaders, along with strong organizational, project coordination, stakeholder management, and follow-through skills. Candidates should be proactive, detail-oriented, able to manage competing priorities independently, and proficient in Microsoft Office; professional services or related industry experience is a strong asset.

Skills

Executive Calendar Management
Meeting Coordination
Travel Coordination
Project Coordination
Deadline Management
Presentation Preparation
Report Preparation
Confidential Documentation
Stakeholder Management
Relationship Building
Expense Management
Billing Support
Database Management
Microsoft Office
Problem-Solving
Professional Judgment

Benefits

Base Salary Up To $90,000
Target Bonus Of 10%
Employer RRSP Contributions Up To $8,000 Annually
100% Employer-Paid Benefits
Wellness Allowance
Home Office Allowance

Visa sponsorship

Not detected in the job text

Hiring contact

Maia Slivinschi

Hiring contact email

maia.slivinschi@quantum.ca

Keywords

Executive Assistant
Executive Search
Leadership Advisory
Professional Services
Senior Executives
Calendar Management
Meeting Coordination
Interview Scheduling
Domestic Travel
International Travel
Project Coordination
Project Timelines
Deliverables
Stakeholder Management
Client Engagements
Confidential Documentation
Presentations
Reports
Expense Management
Billing Support
Administrative Processes
Project Records
Database Management
Microsoft Office
Workplace Technologies
Hybrid Work

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