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Added 2 mins ago
bar manager
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This employer promotes equal employment opportunities for all job applicants, including those self-identifying as a member of these groups:
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Quantum Management Services Ltd.

Administrative Assistant

Toronto, ON, Canada

Pay: $60,000 to $70,000 CAD / year
Job type: Full-time
Apply by: Oct 28, 2026
Posting language: English
Posted: Sep 28, 2026

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Applications open in a new tab.

Original job description

Position: Administrative Assistant
Location: Downtown Toronto, ON
Salary: $60,000 - $70,000
Job Type: Full-time Permanent
Work Arrangement: Fully On-Site
Posting Type: Open Vacancy

Our client is a small, established professional services firm are seeking an experienced Administrative Assistant to become a key member of their close-knit downtown Toronto office.

This is an excellent opportunity for someone who enjoys working in a smaller firm environment, where you can take ownership of the administrative function, work closely with the team, and become the go-to person who keeps the office organized and running smoothly.

The successful candidate will be comfortable working independently, managing a variety of priorities, and communicating professionally with clients and external contacts. Previous experience within a boutique law firm, consulting firm, or other small professional services environment would be highly valued.

Key Responsibilities:

- Provide day-to-day administrative support to a small professional team
- Serve as the primary administrative point of contact within the office
- Manage calendars, appointments, meetings, and scheduling requirements
- Prepare, format, proofread, and edit correspondence, reports, and other documents
- Organize and maintain electronic and physical files and records
- Track deadlines, follow up on outstanding items, and ensure important deliverables remain on schedule
- Manage incoming calls and email correspondence with a polished and professional approach
- Liaise with clients, external professionals, authorities, and other stakeholders as required
- Assist with billing, document management, and general office administration
- Coordinate office supplies, filing, and other day-to-day operational needs
- Identify administrative priorities and take initiative without requiring significant oversight

What We're Looking For:

- Administrative experience within a professional office environment
- Previous experience within a small or boutique firm environment is strongly preferred
- Legal, consulting, accounting, financial services, or other professional services experience would be an asset
- Strong written and verbal communication skills
- Excellent computer skills and confidence
- Highly organized with strong attention to detail and the ability to manage competing priorities
- Strong client service skills and confidence communicating with senior professionals and external contacts

Please send your resume in Word format to Angelica Stewart at angelica.stewart@quantum.ca.

REFER A PERM HIRE AND EARN A CASH BONUS! For details, click here.

All applications are reviewed by our recruitment team, and hiring decisions are made by people. We may also use AI-enabled tools to support parts of the application review process.

#tor1

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More about this job

Responsibilities

Provide day-to-day administrative support, manage calendars and correspondence, prepare and maintain documents and records, and track deadlines for a small professional team. Serve as the office’s primary administrative contact while coordinating client and stakeholder communications, billing support, supplies, and general office operations.

Requirements

Candidates should have administrative experience in a professional office, with small or boutique firm experience strongly preferred; experience in legal, consulting, accounting, financial services, or another professional services setting is an asset. Strong communication and computer skills, client service ability, organization, attention to detail, and the ability to manage competing priorities independently are required.

Skills

Administrative Support
Calendar Management
Scheduling
Document Preparation
Proofreading
File Management
Deadline Tracking
Professional Communication
Client Service
Stakeholder Liaison
Billing Support
Office Administration
Organization
Attention To Detail
Prioritization
Computer Skills

Visa sponsorship

Not detected in the job text

Hiring contact

Angelica Stewart

Hiring contact email

angelica.stewart@quantum.ca

Keywords

Administrative Support
Professional Services
Boutique Firm
Legal
Consulting
Accounting
Financial Services
Calendar Management
Appointments
Meeting Coordination
Scheduling
Correspondence
Reports
Document Formatting
Proofreading
Electronic Files
Physical Records
Deadline Tracking
Client Communication
Stakeholder Liaison
Billing
Document Management
Office Supplies
Filing
Office Operations

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