Closed listing
Administrative Assistant
- Toronto, ON, Canada
$40,000 to $50,000 CAD / year · Full-time
This opening has closed.
The original listing is kept below for reference.
Job details
- Pay
- $40,000 to $50,000 CAD / year
- Job type
- Full-time
- Closing date
- Experience
- 2+ years of administrative or executive support experience.
- Posting language
- English
- Posted
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Search current openingsOriginal job description
Archived listing. The details below describe a past opening.
Position: Administrative Assistant
Location: Toronto, ON (On-Site)
Salary: $40,000 - $50,000/yr
Job Type: Permanent
Posting Type: Open vacancy
Our client, a well-established organization in the investment industry, is seeking an organized Administrative Assistant to join their team. This role is ideal for a polished professional who thrives in a fast-paced environment and enjoys supporting clients, management, and the broader team.
What You'll Do:- Manage reception, phone calls, visitors, mail, faxes, and couriers.
- Maintain office supplies and support day-to-day office operations.
- Coordinate management travel, expenses, errands, and ad hoc requests.
- Prepare and distribute daily, monthly, and quarterly reports and correspondence.
- Complete monthly index inputs and regulatory reporting.
- Provide filing, scanning, and general administrative support to the team.
- 2+ years of administrative or executive support experience.
- Professional, polished, and client-focused communication style.
- Strong organization and ability to prioritize competing deadlines.
- Ability to work independently with minimal supervision.
- Excellent attention to detail, accuracy, and discretion.
- Proficiency in Microsoft Word and Excel.
Why This Opportunity?
Join a professional investment environment where you'll gain broad exposure to executive support, client service, and financial administration while working alongside an experienced team.
Please send a Word version of your resume to angela.quinlan@quantum.ca.
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More about this job
Responsibilities
Manage reception and communications, visitors, mail, couriers, office supplies, and day-to-day office operations. Coordinate management travel and expenses, prepare and distribute reports and correspondence, complete index inputs and regulatory reporting, and provide general administrative support.
Requirements
Requires at least two years of administrative or executive support experience, strong organization and prioritization, and the ability to work independently with accuracy and discretion. Candidates should have polished, client-focused communication skills and proficiency in Microsoft Word and Excel.
Skills
- Reception Management
- Phone and Visitor Management
- Mail and Courier Handling
- Office Operations
- Travel Coordination
- Expense Management
- Report Preparation
- Regulatory Reporting
- Filing and Scanning
- Client Communication
- Organization
- Prioritization
- Attention to Detail
- Discretion
- Microsoft Word
- Microsoft Excel
Visa sponsorship
Not detected in the job text
Hiring contact
Angela Quinlan
Hiring contact email
angela.quinlan@quantum.ca
Categories
- Administrative
- Finance & Accounting
- Customer Service & Support
Keywords
- Administrative Support
- Executive Support
- Reception
- Client Service
- Office Operations
- Travel Coordination
- Expense Management
- Reports
- Correspondence
- Index Inputs
- Regulatory Reporting
- Filing
- Scanning
- Microsoft Word
- Microsoft Excel
- Investment Industry
- Attention to Detail
- Discretion