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Added 4 mins ago
General Service Employee
Westerner Park
Red Deer, AB
Full-time
Collaborate with Supervisors, Client Services, and Managers to address client requests, find solutions, and maintain high service standards
Added 4 mins ago
Administrative Assistant - Health Promotion-EN
Canadian Forces Morale and Welfare Services
Kingston, ON
$21.56 to $30.96 CAD / hour
Full-time
At Canadian Forces Morale and Welfare Services (CFMWS), we’re more than just a workplace; we’re a proud community dedicated to supporting Canadian Armed Forces members, veterans and their…
Added 4 mins ago
Paralegal
Fidelis Law Droit
Moncton, NB
Full-time
Our dedicated team collaborates closely with healthcare providers to ensure prompt access to medical services, allowing our clients to focus on what matters most- their families and their…
Added 4 mins ago
Assistant Manager, Middle Office
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Mississauga, ON
$100,000 to $120,000 CAD / year
Full-time
Our business is unique in its ability to reach globally, service locally and provide cross-jurisdictional services. With our clients at the heart of everything we do, our hard-working team…
Added 20 mins ago
Assistant Branch Operations Manager
RBC
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Full-time
The RBC Dominion Securities Management team located in Winnipeg is looking for an Assistant Branch Operations Manager to join their team. A leadership position within the branch network,…
Added 20 mins ago
Administrative Assistant
RBC
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Full-time
…join our leading wealth management firm as an Administrative…
Added 20 mins ago
Assistant Branch Manager
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Full-time
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Added 20 mins ago
Administrative Assistant
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Added 35 mins ago
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Added 35 mins ago
Fitness Instructor, SMART Program - Casual
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Added 35 mins ago
Assistant Branch Manager II
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…service transactions and providing information and advice on services, products, and solutions to existing or prospective TD customers. At the branch, we understand customer needs and…
Added 50 mins ago
Assistant Branch Operations Manager
Royal Bank of Canada
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Full-time
The RBC Dominion Securities Management team located in Winnipeg is looking for an Assistant Branch Operations Manager to join their team. A leadership position within the branch network,…
Added 1 hour ago
Assistant Project Manager
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…building specialists work hard to meet deadlines and exceed client expectations, while improving the well-being of communities. Office buildings, hospitals and research centers, educational…
Added 1 hour ago
Finance Admin Assistant – Children’s Services
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The Financial Administrative Assistant is a key role within the Siksika Children’s Services Admin team with providing financial administrative support which includes; processing of all…
Added 1 hour ago
Registered Veterinary Technologist
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The BC SPCA is a dynamic organization with facilities and services across the province of BC. Join an expanding team in an exciting time of change in an organization that makes a…
Added 1 hour ago
Branch Assistant Co-op – Thornhill, ON Winter 2027
CIBC
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…serving our high net worth clientele. As an Administrative Assistant Co-op you will be responsible for providing administrative support to the Investment Advisor team in our Wood Gundy…
Added 1 hour ago
Executive Assistant
Stifel
Toronto, ON
$75,000 to $85,000 CAD / year
Full-time
Stifel Canada is looking for a highly motivated full-time Investment Banking Executive Assistant to provide high-level administrative support and customer service to the Head of Investment…
Added 1 hour ago
Support Services Worker - Regular Full Time
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Full-time
Are you a compassionate Support Services Worker ready to make a meaningful impact in the lives of others in our Ooster Location?
Added 2 hours ago
Strategic Account Manager
Fidelity Canada
Mississauga, ON · Toronto, ON
Full-time
Increasing the adoption rates of FCC products and services among assigned client base.
Added 3 hours ago
Executive Assistant
Quantum Management Services Ltd.
Toronto, ON
$90,000 to $100,000 CAD / year
Full-time
Our client, a well-established investment firm located in downtown Toronto, is seeking an experienced Executive Assistant to provide high-level administrative support to a Senior Vice…
Added 3 hours ago
Administrative Assistant, HR & Office Support
Quantum Management Services Ltd.
Toronto, ON
$38 to $42 CAD / hour
Contract
Position: Administrative Assistant, HR & Office Support
Added 3 hours ago
Contrôleur adjoint - Montréal - Atwater - 75 k$ à 95 k$ / Assistant Controller - Montreal - Atwater
Quantum Management Services Ltd.
Montreal, QC
$75,000 to $95,000 CAD / year
Full-time
Our client, a growing technology company based in Montreal, is looking for a versatile and detail-oriented Assistant Controller to join its team.
Added 3 hours ago
Administrative Assistant
Quantum Management Services Ltd.
Toronto, ON
$60,000 to $70,000 CAD / year
Full-time
Our client, a small, established boutique professional services firm, is seeking an experienced Administrative Assistant to become a key member of their close-knit downtown Toronto office.
Added 3 hours ago
Executive Assistant
Quantum Management Services Ltd.
Toronto, ON
$90,000 to $110,000 CAD / year
Full-time
…personality. Experience within legal, real estate or professional services is particularly valued; however, this is fundamentally an Executive Assistant role rather than a traditional legal…
Added 3 hours ago
Senior Administrative Assistant
Quantum Management Services Ltd.
Toronto, ON
$70,000 to $75,000 CAD / year
Full-time
Our client, an established Canadian organization located in downtown Toronto, is seeking a highly organized and proactive Senior Administrative Assistant to support a busy and collaborative…

Quantum Management Services Ltd.

Administrative Assistant

Toronto, ON, Canada

Pay: $60,000 to $70,000 CAD / year
Job type: Full-time
Apply by: Nov 1, 2026
Posting language: English
Posted: Oct 2, 2026

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Original job description

Position: Administrative Assistant
Location: Downtown Toronto, ON
Salary: $60,000 - $70,000
Job Type: Full-time Permanent
Work Arrangement: Fully On-Site
Posting Type: Open Vacancy

Our client, a small, established boutique professional services firm, is seeking an experienced Administrative Assistant to become a key member of their close-knit downtown Toronto office.

This is an excellent opportunity for someone who thrives in a smaller firm environment and enjoys having real ownership over the administrative function. You will work closely with a small professional team and serve as the go-to person who keeps the office organized, priorities moving forward, and day-to-day operations running smoothly.

The successful candidate will be confident working independently, anticipating needs, managing competing priorities, and taking initiative without requiring significant oversight. This role would be particularly well suited to someone who enjoys being relied upon, takes pride in keeping things organized, and is comfortable communicating professionally with clients and external contacts.

Previous experience within a boutique law firm, consulting firm, accounting firm, or other small professional services environment would be highly valued.

Key Responsibilities:

- Provide day-to-day administrative support to a small professional team
- Serve as the primary administrative point of contact within the office
- Take ownership of administrative priorities and ensure important items are followed through to completion
- Manage calendars, appointments, meetings, and scheduling requirements
- Prepare, format, proofread, and edit correspondence, reports, and other documents
- Organize and maintain electronic and physical files and records
- Track deadlines, follow up on outstanding items, and ensure key deliverables remain on schedule
- Manage incoming calls and email correspondence with a polished and professional approach
- Liaise with clients, external professionals, authorities, and other stakeholders as required
- Assist with billing, document management, and general office administration
- Coordinate office supplies, filing, and other day-to-day operational requirements
- Anticipate administrative needs, identify priorities, and take initiative with minimal supervision

What We're Looking For:

- Previous administrative experience within a professional office environment
- Experience working within a small or boutique firm environment is strongly preferred
- Legal, consulting, accounting, financial services, or other professional services experience would be an asset
- Demonstrated ability to work independently and take ownership of responsibilities
- Strong written and verbal communication skills
- Strong computer skills and confidence learning new systems
- Highly organized with excellent attention to detail and the ability to manage competing priorities
- Strong client service skills and confidence communicating with senior professionals and external contacts
- A proactive, dependable approach and willingness to contribute wherever needed within a small team

Please send your resume in Word format to Angelica Stewart at angelica.stewart@quantum.ca.

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All applications are reviewed by our recruitment team, and hiring decisions are made by people. We may also use AI-enabled tools to support parts of the application review process.

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More about this job

Responsibilities

Provide day-to-day administrative support to a small professional team, managing calendars, correspondence, documents, files, deadlines, and office operations. Serve as the primary administrative contact, liaise with clients and external stakeholders, and take ownership of priorities through to completion.

Requirements

Candidates should have previous administrative experience in a professional office, with small or boutique firm experience strongly preferred; experience in legal, consulting, accounting, financial services, or similar settings is an asset. They should be organized, detail-oriented, proactive, dependable, able to work independently and manage competing priorities, and confident communicating with clients and senior professionals.

Skills

Administrative Support
Calendar Management
Scheduling
Document Preparation
Proofreading
File Management
Deadline Tracking
Client Communication
Billing Support
Office Operations
Organization
Attention To Detail
Prioritization
Initiative
Computer Skills
Client Service

Visa sponsorship

Not detected in the job text

Hiring contact

Angelica Stewart

Hiring contact email

angelica.stewart@quantum.ca

Keywords

Administrative Support
Professional Services
Boutique Firm
Calendar Management
Appointments
Meeting Coordination
Scheduling
Correspondence
Reports
Document Formatting
Proofreading
Electronic Files
Physical Records
Deadline Tracking
Client Relations
External Stakeholders
Billing
Document Management
Office Administration
Office Supplies
Filing
Prioritization
Independent Work
Initiative
Client Service
Legal Services
Consulting
Accounting
Financial Services

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