Jobs in Canada

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Added 12 mins ago
Medical Laboratory Assistant
VitalHires
Melfort, SK
Part-time
The Medical Laboratory Assistant is responsible for the collection of specimens and the pre-analytical handling and processing of those specimens. They work within the Multi-functional…
Added 12 mins ago
Assistant Director
Kativik llisarniliriniq
Kuujjuaq, QC
Full-time
Reporting to the Assistant Director General, the Assistant Director assists in the physical management and administrative operations of the schools. Main activities of the position include:
Added 12 mins ago
Assistant Recreation Manager
Fairmont Hotels & Resorts
Jasper, AB
Full-time
We invite you to join the world of luxury hospitality at Fairmont Jasper Park Lodge, as our new Assistant Recreation Manager. As the Recreation Assistant Manager at Fairmont Jasper Park…
Added 12 mins ago
Executive Assistant
McConnell Foundation
Montreal, QC
Full-time
The Executive Assistant is a trusted partner to the CEO and President’s Office, ensuring the smooth operation of executive priorities, governance activities, and organizational…
Added 12 mins ago
Pharmacy Assistant- Part-Time- Port Alberni
Mint Health + Drugs
Port Alberni, BC
Part-time
A Pharmacy Assistant supports pharmacists and technicians by managing daily pharmacy operations, processing prescriptions, maintaining inventory, and delivering customer service.
Added 12 mins ago
Food Services - Assistant Manager, Food Services
Victoria University
Toronto, ON
Position Title: Assistant Manager, Food Services
Added 12 mins ago
JUNIOR ASSISTANT MANAGER
Boutique La Vie En Rose
Kamloops, BC
As a member of the management team, you will support the assistant manager and manager in achieving sales goals, maintaining our company standards and motivating your team to excel.
Added 12 mins ago
Guest Experience Assistant (Loden Hotel & Arden Hotel)
Amacon
Vancouver, BC
Part-time
The Guest Experience Assistant plays a vital role in delivering exceptional service and creating memorable guest experiences, delivering a warm and professional welcome to all guests.…
Added 27 mins ago
Culinary Staff | Culinary Leadership
The Canadian Brewhouse
Okotoks, AB
Full-time
…training of all team members in every aspect of our back-of-house operations. This collaborative approach ensures mutual support and positions you for seamless advancement when the path to…
Added 27 mins ago
Culinary Staff | Culinary Leadership
The Canadian Brewhouse
Chestermere, AB
Full-time
…training of all team members in every aspect of our back-of-house operations. This collaborative approach ensures mutual support and positions you for seamless advancement when the path to…
Added 40 mins ago
Culinary Staff | Culinary Leadership
The Canadian Brewhouse
Okotoks, AB
Full-time
…training of all team members in every aspect of our back-of-house operations. This collaborative approach ensures mutual support and positions you for seamless advancement when the path to…
Added 40 mins ago
Culinary Staff | Culinary Leadership
The Canadian Brewhouse
Chestermere, AB
Full-time
…training of all team members in every aspect of our back-of-house operations. This collaborative approach ensures mutual support and positions you for seamless advancement when the path to…
Added 40 mins ago
Sales Assistant - Durham
Smyths Toys Superstores
ON · Durham, ON
Full-time
Added 40 mins ago
administrative assistant
HSB Engineering Inc.
Ajax, ON
Full-time
Added 40 mins ago
Assistant Manager - Hard Rock Cafe
Hard Rock Hotel & Casino Ottawa
Ottawa, ON
Full-time
The Assistant Food & Beverage Manager oversees all aspects of managing the Food & Beverage areas (dining room, gaming floor, outlets, etc.) with support of the Food & Beverage Supervisors…
Added 42 mins ago
Procurement and Contracting Officer
University of Guelph
Guelph, ON
Reporting to the Assistant Manager, Purchasing Services, the Procurement and Contracting Officer is responsible for providing procurement and contract services for the University by…
Added 42 mins ago
Store Management - Spirit
Spencer Gifts - Spirit Halloween
Sault Ste. Marie, ON
Temporary
Assistant Manager: Hourly rate starting at $20.00 per hour and is dependent upon qualifications and experience.
Added 42 mins ago
Assistant General Manager
Five Guys
Ottawa, ON · Nepean, ON
Participate in the daily management and operations of the restaurant, actively working towards established objectives, while using an active, hands-on approach.
Added 42 mins ago
Assistant General Manager
Five Guys
Ottawa, ON · Stittsville, ON
Participate in the daily management and operations of the restaurant, actively working towards established objectives, while using an active, hands-on approach.
Added 42 mins ago
1927 Lounge - Server
Rosewood Hotel Group
Vancouver, BC
Guide the activities of the assigned Server Assistant to ensure optimum service to guests.
Added 42 mins ago
Assistant Manager
Canadian Tire Corporation
Drummondville, QC
Full-time
Manage scheduling and follow up of execution on shipping /receiving, eCommerce fulfillment operations, cash management, and operations systems & compliance.
Added 42 mins ago
Administrative Assistant, Private Wealth
BMO
Toronto, ON
Full-time
Liaises with internal and external partners to coordinate changes to premises (e.g. relocations, office planning) with minimal interruptions to business operations.
Added 57 mins ago
Strategic Account Manager
Fidelity Canada
Mississauga, ON · Toronto, ON
Full-time
Knowledge of brokerage operations is preferred.
Added 57 mins ago
Educator/Key Holder
Tokyo Smoke
Happy Valley-Goose Bay, NL
Part-time
Use strong floor management skills to manage the day-to-day operations of the store and drive sales
Added 57 mins ago
Educator/Key Holder
Tokyo Smoke
Winnipeg, MB
Part-time
Use strong floor management skills to manage the day-to-day operations of the store and drive sales

Quantum Management Services Ltd.

Administrative Assistant

Toronto, ON, Canada

Pay: $60,000 to $70,000 CAD / year
Job type: Full-time
Apply by: Nov 1, 2026
Posting language: English
Posted: Oct 2, 2026

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Original job description

Position: Administrative Assistant
Location: Downtown Toronto, ON
Salary: $60,000 - $70,000
Job Type: Full-time Permanent
Work Arrangement: Fully On-Site
Posting Type: Open Vacancy

Our client, a small, established boutique professional services firm, is seeking an experienced Administrative Assistant to become a key member of their close-knit downtown Toronto office.

This is an excellent opportunity for someone who thrives in a smaller firm environment and enjoys having real ownership over the administrative function. You will work closely with a small professional team and serve as the go-to person who keeps the office organized, priorities moving forward, and day-to-day operations running smoothly.

The successful candidate will be confident working independently, anticipating needs, managing competing priorities, and taking initiative without requiring significant oversight. This role would be particularly well suited to someone who enjoys being relied upon, takes pride in keeping things organized, and is comfortable communicating professionally with clients and external contacts.

Previous experience within a boutique law firm, consulting firm, accounting firm, or other small professional services environment would be highly valued.

Key Responsibilities:

- Provide day-to-day administrative support to a small professional team
- Serve as the primary administrative point of contact within the office
- Take ownership of administrative priorities and ensure important items are followed through to completion
- Manage calendars, appointments, meetings, and scheduling requirements
- Prepare, format, proofread, and edit correspondence, reports, and other documents
- Organize and maintain electronic and physical files and records
- Track deadlines, follow up on outstanding items, and ensure key deliverables remain on schedule
- Manage incoming calls and email correspondence with a polished and professional approach
- Liaise with clients, external professionals, authorities, and other stakeholders as required
- Assist with billing, document management, and general office administration
- Coordinate office supplies, filing, and other day-to-day operational requirements
- Anticipate administrative needs, identify priorities, and take initiative with minimal supervision

What We're Looking For:

- Previous administrative experience within a professional office environment
- Experience working within a small or boutique firm environment is strongly preferred
- Legal, consulting, accounting, financial services, or other professional services experience would be an asset
- Demonstrated ability to work independently and take ownership of responsibilities
- Strong written and verbal communication skills
- Strong computer skills and confidence learning new systems
- Highly organized with excellent attention to detail and the ability to manage competing priorities
- Strong client service skills and confidence communicating with senior professionals and external contacts
- A proactive, dependable approach and willingness to contribute wherever needed within a small team

Please send your resume in Word format to Angelica Stewart at angelica.stewart@quantum.ca.

REFER A PERM HIRE AND EARN A CASH BONUS! For details, click here.

All applications are reviewed by our recruitment team, and hiring decisions are made by people. We may also use AI-enabled tools to support parts of the application review process.

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More about this job

Responsibilities

Provide day-to-day administrative support to a small professional team, managing calendars, correspondence, documents, files, deadlines, and office operations. Serve as the primary administrative contact, liaise with clients and external stakeholders, and take ownership of priorities through to completion.

Requirements

Candidates should have previous administrative experience in a professional office, with small or boutique firm experience strongly preferred; experience in legal, consulting, accounting, financial services, or similar settings is an asset. They should be organized, detail-oriented, proactive, dependable, able to work independently and manage competing priorities, and confident communicating with clients and senior professionals.

Skills

Administrative Support
Calendar Management
Scheduling
Document Preparation
Proofreading
File Management
Deadline Tracking
Client Communication
Billing Support
Office Operations
Organization
Attention To Detail
Prioritization
Initiative
Computer Skills
Client Service

Visa sponsorship

Not detected in the job text

Hiring contact

Angelica Stewart

Hiring contact email

angelica.stewart@quantum.ca

Keywords

Administrative Support
Professional Services
Boutique Firm
Calendar Management
Appointments
Meeting Coordination
Scheduling
Correspondence
Reports
Document Formatting
Proofreading
Electronic Files
Physical Records
Deadline Tracking
Client Relations
External Stakeholders
Billing
Document Management
Office Administration
Office Supplies
Filing
Prioritization
Independent Work
Initiative
Client Service
Legal Services
Consulting
Accounting
Financial Services

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