Find work in Canada.

485,444 jobs across our Canadian network. How we count

Jobs in Canada

25+ jobs

Email me new jobs Save this search

Added 22 hours ago
Executive Assistant
Sinopec Canada Energy Ltd.
Calgary, AB
Maintain the executive office’s electronic filing structure in SharePoint and OneDrive, applying consistent naming, version-control and access practices.
Added 1 day ago
BT
Co-Op Administrative Assistant
Baker Tilly Canada
Victoria, BC
- Contract
We are looking for a Co-Op Administrative Assistant to join our team - a role where your expertise will drive meaningful outcomes and your ambition will help shape what comes next. Here,…
Added 1 day ago
TU
Student Support Administrative Assistant
The University of British Columbia
Vancouver, BC
- $4,719 to $4,960 CAD / month
- Full-time
Maintains an efficient and accurate physical and electronic filing system for all transactions, files, and procedures
Added 1 day ago
SA
Office Assistant- Laboratory- Temporary Full Time
Sault Area Hospital
Sault Ste. Marie, ON
- Full-time
Provides clerical support to a Program or work group, provides assistance to the administration and staff, first point of contact for patients and visitors. Daily routines include: data…
Added 1 day ago
M
Administrative Assistant, National Tax Services
MNP
AB · Calgary, AB
- Full-time
Make an impact with our National Tax Services team as an Administrative Assistant. This diverse team of professionals directly contributes to the success of the firm by supporting internal…
Added 1 day ago
UO
Student Support Administrative Assistant
University of British Columbia
Vancouver, BC · UBCV | Mathematics Building (MATH)
- $4,719 to $4,960 CAD / month
- Full-time
Maintains an efficient and accurate physical and electronic filing system for all transactions, files, and procedures
Added 2 days ago
HS
Payroll – Relief Administrative Assistant
Hull Services
Calgary, AB
- Full-time
The Payroll Department is looking for a temporary Relief Administrative Assistant to work 2 days a week to support with data entry, filing and other projects related to payroll processes.…
Added 2 days ago
Medical Office Assistant
Optima Living
Calgary, AB
Maintains and organizes the electronic and paper filing systems.
Added 2 days ago
M
Administrative Assistant, Taxation Services
MNP
AB · Calgary, AB
- Full-time
Make an impact with our Administration team as an Administrative Assistant. This diverse team of professionals directly contributes to the success of the firm by supporting internal and…
Added 2 days ago
E
Administrative Assistant
EPCOR
AB · Edmonton, Alberta
- Full-time
The Administrative Assistant is accountable for providing support to EPCOR’s Technical Services team and will be working with other groups including Customer Connections and Customer…
Added 2 days ago
SB
Technical Records and Document Control Coordinator
Skyservice Business Aviation
Mississauga, ON · Dorval, QC
- Full-time
Maintain and organize aircraft technical records, maintenance documentation, and electronic filing systems.
Added 2 days ago
QM
Administrative assistant
Quantum Management Services Ltd.
Montreal, QC
- Full-time
- Prepare client files, including assembling and binding documents, coordinating shipments, archiving and filing documents (both electronic and paper), including e-filing and PDF conversion.
Added 2 days ago
SA
Clinic Assistant- Ambulatory Care Clinics & Ophthalmology- Temporary Part Time
Sault Area Hospital
Sault Ste. Marie, ON
- Part-time
The Clinic Assistant provides clerical support to the various Clinics in Ambulatory Care and Ophthalmology by providing assistance to staff and physicians, and being first point of contact…
Added 2 days ago
SA
Unit Assistant – Medical 3B – Part Time
Sault Area Hospital
Sault Ste. Marie, ON
- Part-time
The Unit Assistant provides clerical support to the Medical Program, provides assistance to the administration and staff, and is the first point of contact for patients and visitors. Daily…
Added 2 days ago
GW
Legal Administrative Assistant - Trademarks
Gowling WLG
Calgary, AB
- $68,000 to $79,000 CAD / year
- Full-time
We are currently seeking a Legal Administrative Assistant to join our dynamic Intellectual Property team. As an integral member of the LAA team, the successful candidate will provide…
Added 2 days ago
CU
Administrative Assistant, Office of the President
Capilano University
North Vancouver, BC
- Full-time
Maintains electronic and physical filing systems in accordance with university procedures.
Added 3 days ago
TO
Records Management and Administrative Assistant
Town of Parry Sound
Parry Sound, ON
- Full-time
Role Description The Records Management and Administrative Assistant is a full-time, on-site role based in Parry Sound, ON. This role supports effective records management by organizing,…
Added 3 days ago
Administrative Assistant (Secretary 1)
The Government of Nova Scotia
Big Glace Bay, NS · GLACE BAY, NS
Document management, including faxing, copying, scanning, and filing.
Added 3 days ago
TO
Administrative Assistant - Hematology
The Ottawa Hospital
Ottawa, ON
- Full-time
Join our dynamic team at the University of Ottawa Medical Associates (UMA) in the position of Administrative Assistant in the Division of Hematology at the General Campus. The…
Added 3 days ago
R|
Fellowship and Bursary Administrative Assistant
RI-MUHC | Research Institute of the MUHC | #rimuhc
Montreal, QC
- Contract
Maintains paper and electronic filing systems and orders office supplies,
Added 3 days ago
NY
Admin Assistant, Program Adult Mental Health, FT (J1026-0440)
North York General Hospital
Toronto, ON
- Full-time
Performs as an Administrative Assistant to the Director: Adult Mental Health. The role also supports the administrative responsibilities for the Education Fund Program. All roles are…
Added 3 days ago
LH
Document Coordinator
Lifemark Health Group
Mississauga, ON
- $38,000 to $40,000 CAD / year
- Full-time
Manage electronic and physical filing systems
Added 3 days ago
PS
Senior Administrative Assistant, Investment Finance, Performance and Valuation (Temporary - 15 months)
Public Sector Pension Investment Board
Montreal, QC
- Full-time
…management, the planning of meetings, appointments and conference, electronic filing, managing the inbox, as well as answering phone and email…
Added 4 days ago
WI
Administrative Assistant
WSP in Canada
Calgary, AB
- Full-time
Ability to maintain organized electronic filing systems and accurate project documentation in accordance with established standards.
Added 4 days ago
RC
Executive Assistant - Corporate Services and Human Resources
Renfrew County District School Board
Pembroke, ON
- Full-time
Education: Two-year college diploma specializing in office administration, business administration, or equivalent as determined by the Board (a combination of formal training and…

Quantum Management Services Ltd.

Administrative assistant

Montreal, QC, Canada

Full-time

Apply About employer

Applications open in a new tab.

Job details

Job type: Full-time
Apply by: Nov 22, 2026
Posting language: English · French
Posted: Oct 23, 2026

Original job description

English section of this bilingual listing.

REFER A PERM HIRE AND EARN A CASH BONUS! For details, click here.

CNESST permit numbers: AP-2000158 & AR-2000157

All applications are reviewed by our recruitment team, and hiring decisions are made by people. We may also use AI-enabled tools to support parts of the application review process.

#mtlperm1

Read the full bilingual original

Poste : adjoint(e) administratif(ive)
Lieu de travail : Montréal

L'adjoint(e) administratif(ive) assure la réalisation des activités de soutien en travaillant avec les associés, gestionnaires et professionnels.

Principales responsabilités :

- Préparer les dossiers des clients: assembler/relier des documents les expédier, archiver et classer les documents (incluant le efiling) en format PDF et papier, livrer aux clients à des fins de signatures.
- Mise en page, réviser, finaliser et produire de la correspondance, rapports, relevés, factures, formulaires, présentations, organigrammes, tableaux, etc., en format papier et électronique.
- Faire la coordination des T1, de la préparation à la livraison.
- Gérer les agendas, fixer et confirmer les réunions des gestionnaires assignés.
- Faire le suivi auprès des clients, des fournisseurs et du gouvernement.
- Remplacer la réceptionniste au besoin et s'acquitter de ses tâches pendant les remplacements.
- Former d'autres employés en ce qui a trait aux méthodes de travail et à l'utilisation de logiciels courants, notamment la mise en page dans CaseView.
- Réviser au besoin le travail de l'adjointe débutante.
- Agir à titre de secouriste/premier répondant en cas d'urgence.

Qualifications :

Formation et expérience
- DEC/AEC en bureautique, secrétariat ou techniques administratives
- 5 à 7 ans d'expérience dans un rôle similaire en firme comptable
- Connaissances intermédiaires de MS Office (Outlook, Word, Excel)
- Connaissances de CaseWare/View, Taxprep et DtMax, un atout
- Certificat de secouriste

Compétences et aptitudes
- Habiletés relationnelles
- Orientation client
- Esprit d'équipe
- Capacité d'adaptation et polyvalence
- Gestion du stress, des priorités et de la confidentialité
- Respect des échéanciers
- Rapidité d'exécution, souci de la qualité
- Initiative et débrouillardise
- Capacité de résoudre et anticiper les problèmes
- Capacité d'organisation et des priorités

Veuillez envoyer votre CV au format Word à Amina Duishogulova à l'adresse amina.duishogulova@quantum.ca.

RECOMMANDEZ UNE PERSONNE EMBAUCHÉE POUR UN POSTE PERMANENT ET OBTENEZ UNE PRIME ! Pour plus d'informations, cliquez ici.

Numéro du permis CNESST : AP-2000158 et AR-2000157

Toutes les candidatures sont examinées par notre équipe de recrutement, et les décisions d'embauche sont prises par des personnes. Nous pouvons également utiliser des outils dotés d'intelligence artificielle pour soutenir certaines étapes du processus d'examen des candidatures.

................................................................................

Position: Administrative Assistant
Location: Montreal

The Administrative Assistant provides administrative support services while working closely with partners, managers, and professionals to help ensure the smooth operation of the firm.

Key Responsibilities:

- Prepare client files, including assembling and binding documents, coordinating shipments, archiving and filing documents (both electronic and paper), including e-filing and PDF conversion.
- Coordinate the delivery of documents to clients for signature purposes.
- Format, review, finalize, and produce various documents, including correspondence, reports, statements, invoices, forms, presentations, organizational charts, and spreadsheets in both electronic and hard-copy formats.
- Coordinate the T1 tax return process from preparation through final delivery to clients.
- Manage assigned managers' calendars, schedule and confirm meetings and appointments.
- Follow up with clients, suppliers, and government authorities as required.
- Provide reception coverage as needed and assume all related responsibilities during replacement periods.
- Train and support employees on work methods and the use of common software applications, including document formatting in CaseView.
- Review the work of junior administrative assistants when required.
- Act as a First Aid Attendant/First Responder in emergency situations.

Qualifications:

Education and Experience
- Diploma or Certificate (DEC/AEC) in Office Administration, Secretarial Studies, or Administrative Techniques
- 5 to 7 years of experience in a similar role, preferably within a public accounting firm
- Intermediate proficiency in Microsoft Office Suite (Outlook, Word, and Excel)
- Knowledge of CaseWare/CaseView, Taxprep, and DT Max is considered an asset
- Valid First Aid certification

Skills and Competencies
- Strong interpersonal and communication skills
- Client-focused approach
- Team-oriented and collaborative mindset
- Ability to adapt and manage multiple priorities simultaneously
- Strong ability to manage stress, priorities, and confidential information
- Commitment to meeting deadlines
- Excellent attention to detail and quality of work
- Initiative and resourcefulness
- Ability to anticipate issues and develop practical solutions
- Strong organizational and time management skills

Please send your resume in Word format to Amina Duishogulova at amina.duishogulova@quantum.ca.

REFER A PERM HIRE AND EARN A CASH BONUS! For details, click here.

CNESST permit numbers: AP-2000158 & AR-2000157

All applications are reviewed by our recruitment team, and hiring decisions are made by people. We may also use AI-enabled tools to support parts of the application review process.

#mtlperm1

Apply About employer

More about this job

Responsibilities

Prepare, format, review, file, and deliver client documents, and coordinate T1 tax returns from preparation through delivery. Manage calendars and follow-ups, provide reception coverage, train and review administrative staff, and act as a first aid responder when needed.

Requirements

Requires a DEC/AEC diploma or certificate in office administration, secretarial studies, or administrative techniques, along with 5 to 7 years of similar experience, preferably in a public accounting firm. Candidates should have intermediate Microsoft Office skills; knowledge of CaseWare/CaseView, Taxprep, and DT Max and valid first aid certification are listed as assets or qualifications.

Skills

Client File Preparation
Document Formatting and Review
Tax Return Coordination
Calendar Management
Client and Vendor Follow-Up
Reception Coverage
Employee Training
Work Review
First Aid
Microsoft Office
CaseWare/CaseView
Taxprep
DT Max
Organization
Confidentiality
Problem-Solving

Visa sponsorship

Not detected in the job text

Hiring contact

Amina Duishogulova

Hiring contact email

amina.duishogulova@quantum.ca

Keywords

Office Administration
Secretarial Studies
Administrative Techniques
Public Accounting
Client Files
E-Filing
PDF Documents
Document Formatting
Correspondence
Reports
Invoices
Presentations
T1 Tax Returns
Calendar Management
Microsoft Outlook
Microsoft Word
Microsoft Excel
CaseWare
CaseView
Taxprep
DT Max
First Aid Certification
Confidentiality
Deadline Management
Client Service
Reception Coverage

Report this job