Administrative Assistant
- Mississauga, ON, Canada
$55,000 to $58,000 CAD / year · Full-time
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Job details
- Pay
- $55,000 to $58,000 CAD / year
- Job type
- Full-time
- Apply by
- Experience
- Minimum 3+ years of experience in administrative coordination, executive support, office management, or a related role.
- Posting language
- English
- Posted
Original job description
Position: Administrative Assistant
Location: Mississauga, ON (On-Site)
Salary: $55,000-$58,000
Job Type: Permanent
Posting Type: Open Vacancy
We are seeking a highly organized, detail-oriented, and proactive Administrative Coordinator to support the President and department managers within an established organization operating in the regulatory compliance industry.
The successful candidate will provide administrative and operational support across various business functions, including reporting, scheduling, office coordination, research, and internal communications. Experience in a regulated industry or compliance-focused environment would be considered an asset.
Key Responsibilities
- Coordinate and prepare weekly, monthly, and quarterly reports for senior management.
- Monitor businessperformance,tracksalesvolumes,andidentifytrends.
- Provide administrativesupport,includingschedulingmeetings,managingappointments,andcoordinatingtravelarrangements.
- Prepare presentations,reports,corporatedocuments,meetingminutes,andcorrespondence.
- Conduct researchtosupportbusinessdevelopment,industryinitiatives,andorganizationalprojects.
- Coordinate general office operations, facilities, maintenance, IT support, and administrative requirements.
- Liaise withinternaldepartments,externalserviceproviders,andstakeholderstosupportbusinessoperationsandworkplacesafety.
- Assist withimprovingofficeprocedures,maintainingrecords,andhandlingconfidentialinformationprofessionally.
Qualifications and Requirements
- Minimum 3+ years of experience in administrative coordination, executive support, office management, or a related role.
- University orcollegeeducationinBusinessAdministrationorarelatedfieldisconsideredanasset.
- Proficiency inMicrosoftOffice;experiencewithHubSpotCRMandSage300isanasset.
- Experience workinginaregulatedindustryorcompliance-focusedenvironmentisconsideredanasset.
- Strong organizational,communication,analytical,andproblem-solvingskills,withtheabilitytomanagemultiplepriorities.
An excellent opportunity to work closely with senior leadership, gain exposure to various business functions, and contribute to the success of an established organization while growing
More about this job
Responsibilities
Coordinate management reporting, monitor business performance and sales trends, and provide scheduling, travel, document preparation, and research support. Oversee office operations and facilities coordination, liaise with internal and external stakeholders, and help improve procedures while maintaining records and handling confidential information.
Requirements
Requires at least three years of experience in administrative coordination, executive support, office management, or a related role, along with strong organizational, communication, analytical, and problem-solving skills. Business Administration or related postsecondary education is an asset, as are Microsoft Office proficiency, HubSpot CRM or Sage 300 experience, and experience in a regulated or compliance-focused environment.
Skills
- Administrative Coordination
- Executive Support
- Office Management
- Reporting
- Business Performance Monitoring
- Sales Trend Analysis
- Scheduling
- Travel Coordination
- Presentation Preparation
- Business Research
- Office Operations
- Facilities Coordination
- Internal Communications
- Recordkeeping
- Confidential Information Handling
- Microsoft Office
Visa sponsorship
Not detected in the job text
Categories
- Administrative
- Management & Leadership
- Data & Analytics
Keywords
- Administrative Coordination
- Executive Support
- Office Management
- Business Administration
- Regulatory Compliance
- Management Reporting
- Business Performance
- Sales Volumes
- Trend Analysis
- Scheduling
- Appointment Management
- Travel Arrangements
- Presentations
- Meeting Minutes
- Business Development
- Industry Research
- Office Operations
- Facilities Maintenance
- IT Support
- Workplace Safety
- Records Management
- Confidential Information
- Microsoft Office
- HubSpot CRM
- Sage 300