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Added 12 mins ago
FS
Python Software Developer – Computer Vision & Document Intelligence
Fi Systems
Montreal, QC · Greater Montreal Metropolitan Area
- Full-time
We’re looking for a software developer to help build a platform that turns complex HVAC and engineering drawings into structured, usable data. The software analyzes PDFs, identifies symbols…
Added 12 mins ago
S
Accountant (Systems Analyst)
SaskTel
Regina, SK
- Full-time
Added 12 mins ago
J
Digital Task and Project Support Lead
Jacobs
Toronto, ON
- $85,000 to $100,000 USD / year
- Full-time
…teams and clients, including Jacobs developed solutions (e.g., analytics, optimization, automation, and decision support…
Added 12 mins ago
EV
Advisor, Talent Management
Elk Valley Resources
Sparwood, BC
- $85,000 to $100,200 CAD / year
- Full-time
Added 12 mins ago
KR
Backend Developer (Ruby/Golang)
KTek Resourcing
Toronto, ON
- Contract
Knowledge of authentication, subscriptions, payment, or analytics integrations.
Added 12 mins ago
HT
Master Data Mgmt Analyst
Husky Technologies
Bolton, ON
- Full-time
Added 12 mins ago
HT
Financial Manager - PLM (Product Line Mgmt)
Husky Technologies
Bolton, ON
- Full-time
Added 12 mins ago
HT
Senior Financial Analyst - Corporate Accounting
Husky Technologies
Bolton, ON
- Full-time
Added 12 mins ago
HT
Director, Finance (CSM)
Husky Technologies
Bolton, ON
- Full-time
Improve reporting automation and self-service analytics capabilities where possible.
Added 12 mins ago
HE
Planificateur principal – Contrôle de projets/Senior Planner – Project Controls
Hitachi Energy
Montreal, QC
- Full-time
Added 12 mins ago
CI
Senior Data Analytical Specialist / Scientist - Contract
Compugen Inc
Toronto, ON
- Contract
…Specialist/Scientist to design, develop, and implement advanced analytics, predictive models, and machine learning solutions that support strategic business initiatives and data-driven…
Added 12 mins ago
CI
Senior Data Science Developer - Contract
Compugen Inc
Toronto, ON
- Contract
Position Overview: We are seeking an experienced Senior Data Science Developer to design, develop, and implement enterprise-level Artificial Intelligence (AI) solutions, including…
Added 12 mins ago
ZS
Technical Business Analyst
Zodiac Solutions, Inc
Montreal, QC
- Full-time
Added 12 mins ago
P
Senior Data Warehouse Developer
Pinnacle
Toronto, ON
- Full-time
…performant, well-governed Snowflake marts consumed by BI and analytics, apply SDC Type 2 to support “point-in-time”…
Added 12 mins ago
J
COMMUNICATIONS ADVISOR
JobsMedia.io
Montreal, QC
- Full-time
Added 12 mins ago
N
Manager, Downstream Finance Decision Support & Planning
Nutrien
Saskatoon, SK
- Full-time
Calculate and interpret key financial metrics and targets, applying data analytics to uncover key insights in delivering actionable insights to leadership
Added 12 mins ago
TC
Business Analyst
Tata Consultancy Services
Calgary, AB
- Full-time
Added 12 mins ago
FI
Senior Data Science Developer
Flexstaf I.T. Inc.
Toronto, ON · Greater Toronto Area, Canada
- Contract
The Senior Data Analytical Specialist/Scientist will develop advanced analytics, predictive models, and AI-driven insights to address priority business opportunities. The role will apply…
Added 12 mins ago
AC
AVP, Direct Distribution and Affinity (Personal Lines)
Aviva Canada
Markham, ON
- Full-time
Added 12 mins ago
EI
Value Stream Owner
Enercare Inc.
Markham, ON
- Full-time
Added 12 mins ago
QA
Data Engineer II - QuantumBlack, AI by McKinsey
QuantumBlack, AI by McKinsey
Toronto, ON
- Full-time
Added 12 mins ago
J
Digital Task and Project Support Lead
Jacobs
Calgary, AB
- $85,000 to $100,000 USD / year
- Full-time
…teams and clients, including Jacobs developed solutions (e.g., analytics, optimization, automation, and decision support…
Added 12 mins ago
EN
Program Manager
Extreme Networks
Toronto, ON
- Full-time
Added 12 mins ago
GR
Marketing Specialist
Goldbeck Recruiting
Surrey, BC
- Full-time
Experience with email marketing platforms, analytics tools, and graphic design software is considered an asset.
Added 12 mins ago
D
Senior Advisor, Actuarial analysis and statistics
Desjardins
Levis, QC · Montreal, QC
- Full-time

Quantum Management Services Ltd.

Administrative Assistant

Mississauga, ON, Canada

$55,000 to $58,000 CAD / year · Full-time

Apply About employer

Applications open in a new tab.

Job details

Pay: $55,000 to $58,000 CAD / year
Job type: Full-time
Apply by: Dec 4, 2026
Experience: Minimum 3+ years of experience in administrative coordination, executive support, office management, or a related role.
Posting language: English
Posted: Nov 4, 2026

Original job description

Position: Administrative Assistant

Location: Mississauga, ON (On-Site)

Salary: $55,000-$58,000

Job Type: Permanent

Posting Type: Open Vacancy

We are seeking a highly organized, detail-oriented, and proactive Administrative Coordinator to support the President and department managers within an established organization operating in the regulatory compliance industry.

The successful candidate will provide administrative and operational support across various business functions, including reporting, scheduling, office coordination, research, and internal communications. Experience in a regulated industry or compliance-focused environment would be considered an asset.

Key Responsibilities

Coordinate and prepare weekly, monthly, and quarterly reports for senior management.

Monitor businessperformance,tracksalesvolumes,andidentifytrends.

Provide administrativesupport,includingschedulingmeetings,managingappointments,andcoordinatingtravelarrangements.
Prepare presentations,reports,corporatedocuments,meetingminutes,andcorrespondence.
Conduct researchtosupportbusinessdevelopment,industryinitiatives,andorganizationalprojects.

Coordinate general office operations, facilities, maintenance, IT support, and administrative requirements.
Liaise withinternaldepartments,externalserviceproviders,andstakeholderstosupportbusinessoperationsandworkplacesafety.
Assist withimprovingofficeprocedures,maintainingrecords,andhandlingconfidentialinformationprofessionally.

Qualifications and Requirements

Minimum 3+ years of experience in administrative coordination, executive support, office management, or a related role.
University orcollegeeducationinBusinessAdministrationorarelatedfieldisconsideredanasset.
Proficiency inMicrosoftOffice;experiencewithHubSpotCRMandSage300isanasset.
Experience workinginaregulatedindustryorcompliance-focusedenvironmentisconsideredanasset.
Strong organizational,communication,analytical,andproblem-solvingskills,withtheabilitytomanagemultiplepriorities.

An excellent opportunity to work closely with senior leadership, gain exposure to various business functions, and contribute to the success of an established organization while growing

Apply About employer

More about this job

Responsibilities

Coordinate management reporting, monitor business performance and sales trends, and provide scheduling, travel, document preparation, and research support. Oversee office operations and facilities coordination, liaise with internal and external stakeholders, and help improve procedures while maintaining records and handling confidential information.

Requirements

Requires at least three years of experience in administrative coordination, executive support, office management, or a related role, along with strong organizational, communication, analytical, and problem-solving skills. Business Administration or related postsecondary education is an asset, as are Microsoft Office proficiency, HubSpot CRM or Sage 300 experience, and experience in a regulated or compliance-focused environment.

Skills

Administrative Coordination
Executive Support
Office Management
Reporting
Business Performance Monitoring
Sales Trend Analysis
Scheduling
Travel Coordination
Presentation Preparation
Business Research
Office Operations
Facilities Coordination
Internal Communications
Recordkeeping
Confidential Information Handling
Microsoft Office

Visa sponsorship

Not detected in the job text

Keywords

Administrative Coordination
Executive Support
Office Management
Business Administration
Regulatory Compliance
Management Reporting
Business Performance
Sales Volumes
Trend Analysis
Scheduling
Appointment Management
Travel Arrangements
Presentations
Meeting Minutes
Business Development
Industry Research
Office Operations
Facilities Maintenance
IT Support
Workplace Safety
Records Management
Confidential Information
Microsoft Office
HubSpot CRM
Sage 300

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