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Added 3 mins ago
Partner Marketing and Events Lead
Dayforce
Calgary, AB · Kitchener, ON · Ottawa, ON · QC
…Partners, Alliances, Demand Center, Field Marketing, Revenue Development, Sales, Product Marketing, Marketing Operations, Digital, and Brand teams to activate high-impact partner motions…
Added 4 mins ago
CH
Head of Philanthropy
Cortellucci Hospice Vaughan
Vaughan, ON
- Full-time
Provide leadership and mentorship to the fund development team. • Foster a culture of philanthropy throughout the organization. • Collaborate closely with the Executive Director and…
Added 4 mins ago
TB
Business Development Representative ($85,000-$95,000 OTE)
The Bullpen
Vancouver, BC
- $50,000 to $54,000 CAD / year
- Full-time
We help businesses build their sales pipelines through outbound business development, representing clients across SaaS, AI, ERP, CRM and other technology sectors.
Added 4 mins ago
CI
Director of Development
Calgary International Film Festival | CIFF
Calgary, AB
- Full-time
We are seeking a senior leader to serve as Director of Development: a critical member of CIFF’s leadership team responsible for driving the organization’s philanthropic and sponsorship…
Added 18 mins ago
I
Global Account Manager
IMDEX
Canada
- Full-time
Lead complex opportunities from early engagement through business case development, proposal, negotiation, contracting and transition to implementation, with commercial terms that protect…
Added 33 mins ago
P
Outbound Product Manager – 12 month contract
PointClickCare
Mississauga, ON
- Contract
…significant percentage of our revenue back into research and development, ensuring our employees have the resources to innovate and make a lasting impact. Recognized by Forbes as a top…
Added 48 mins ago
Director, Marketing
ASSA ABLOY
ON · Oakville, ON
…agency partnerships. This role will collaborate closely with executive leadership, sales, operations, and business leaders across the organization to ensure marketing efforts align with…
Added 49 mins ago
GR
Senior Account Executive
Goldbeck Recruiting
Vancouver, BC
- $75,000 to $90,000 CAD / year
- Full-time
Our client, a well-established Vancouver commercial interiors firm, is hiring a Senior Account Executive to build lasting relationships with the design community and grow project-based…
Added 1 hour ago
TE
Manager, Regulated Business Development
TC Energy
Calgary, AB
- Full-time
Reporting to the Director, Canada Gas Business Development, this position is accountable for identifying, developing, and advancing strategic growth opportunities that support the long-term…
Added 1 hour ago
A
Therapeutic Specialist, Vision Care – Manitoba and Saskatchewan
AbbVie
Saskatoon, SK · Regina, Saskatchewan
- Full-time
The TS builds deep and broad engagements within the Key Account’s organization and develops an understanding of their key priorities, structure and business environment to maximize sales
Added 1 hour ago
A
Therapeutic Specialist, Vision Care – Manitoba and Saskatchewan
AbbVie
Regina, SK
- Full-time
The TS builds deep and broad engagements within the Key Account’s organization and develops an understanding of their key priorities, structure and business environment to maximize sales
Added 1 hour ago
A
Therapeutic Specialist, Vision Care – Manitoba and Saskatchewan
AbbVie
Winnipeg, MB · Regina, Saskatchewan
- Full-time
The TS builds deep and broad engagements within the Key Account’s organization and develops an understanding of their key priorities, structure and business environment to maximize sales
Added 1 hour ago
Account Manager, Higher Education
D2L
Canada
…expansion bookings, and for leading strategic account planning and executive alignment. Your role is to ensure every client attends at least one in-person client event annually, conduct…
Added 1 hour ago
S
Sales Support Manager-Data Centre & Managed IT Services
SaskTel
SK · Saskatchewan, Canada
- Full-time
…term profitability. Integrates emerging technologies into the development of new services that drive SaskTel sales and client strategies, business direction and new revenue streams. Ensures…
Added 1 hour ago
CL
Outside Sales Representative
Canadian Linen / Quebec Linge
Toronto, ON
- $50,000 to $60,000 CAD / year
- Full-time
Do you enjoy being out in the field, building relationships, and winning new business? Are you competitive, driven, and a confident communicator? If so, Canadian Linen is looking for an…
Added 1 hour ago
TR
D365 Developer
Tenth Revolution Group
Mississauga, ON
- $80,000 to $110,000 CAD / year
- Full-time
…ERP Technical Developer to join its enterprise application development team. This role offers the opportunity to work on large-scale Microsoft Dynamics initiatives, develop custom ERP…
Added 1 hour ago
Digital & eCommerce Specialist
Brewers Retail Inc
Bolton, ON
Develop and execute The Beer Store's digital and eCommerce roadmap, ensuring alignment with business objectives, customer needs, brand priorities, and sales goals
Added 1 hour ago
FP
Chief of Staff (Operations Partner)
Fuse Power Management
Vancouver, BC · Greater Vancouver Metropolitan Area
- Full-time
…built Novex Courier into a recognized Canadian green delivery business, and grew West Coast Sightseeing from $4 million to $28 million sales in ten…
Added 1 hour ago
NC
Client Executive, Personal Insurance
NFP Corp
Hamilton, ON · Kitchener, ON · Sudbury, ON · Timmins, ON · Windsor, ON
- Full-time
We’re growing our Personal Lines sales team in Ontario. We are looking for a Client Executive to leverage their industry knowledge and provide a best-in-class client experience through…
Added 2 hours ago
Gestionnaire, Solutions clients I+S/I+S Customer Solutions Manager
Univar Solutions
Toronto, ON · Dorval, QC
Added 2 hours ago
CT
Directeur(trice) national(e) des ventes - Esthétique médicale & professionnelle
Crescita Therapeutics
Laval, QC
- Full-time
Reporting to the executive team, you will lead Crescita's national sales organization across our Medical Aesthetics and P
Added 2 hours ago
Solution Architect - HPE
Converge Technology Solutions
Toronto, ON
We are seeking an experienced Solutions Architect to support client engagements through the design, development, and presentation of enterprise networking solutions, with a primary focus on…
Added 2 hours ago
F
Business Development Representative
Fortive
Toronto, ON
- Full-time
The Business Development Representative supports Intelex’s strong drive for sales, revenue and overall aggressive growth of the business. The Business Development Representative generates…
Added 2 hours ago
CL
Executive Director
Canada Lithuania Chamber of Commerce
Toronto, ON
- Full-time
Business development and partnerships. Represent the Chamber in both markets and expand its network across Canada. Maintain regular contact with the Lithuanian Embassy, Innovation Agency…
Added 2 hours ago
E
Braze Lead Developer
EXL
ON · Ontario, Canada
- Full-time
…technical quality on implementations and migrations, enforce development standards, collaborate closely with client teams, and contribute reusable code assets to the…

Quantum Management Services Ltd.

Administrative Assistant

Mississauga, ON, Canada

$55,000 to $58,000 CAD / year · Full-time

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Job details

Pay: $55,000 to $58,000 CAD / year
Job type: Full-time
Apply by: Dec 4, 2026
Experience: Minimum 3+ years of experience in administrative coordination, executive support, office management, or a related role.
Posting language: English
Posted: Nov 4, 2026

Original job description

Position: Administrative Assistant

Location: Mississauga, ON (On-Site)

Salary: $55,000-$58,000

Job Type: Permanent

Posting Type: Open Vacancy

We are seeking a highly organized, detail-oriented, and proactive Administrative Coordinator to support the President and department managers within an established organization operating in the regulatory compliance industry.

The successful candidate will provide administrative and operational support across various business functions, including reporting, scheduling, office coordination, research, and internal communications. Experience in a regulated industry or compliance-focused environment would be considered an asset.

Key Responsibilities

Coordinate and prepare weekly, monthly, and quarterly reports for senior management.

Monitor businessperformance,tracksalesvolumes,andidentifytrends.

Provide administrativesupport,includingschedulingmeetings,managingappointments,andcoordinatingtravelarrangements.
Prepare presentations,reports,corporatedocuments,meetingminutes,andcorrespondence.
Conduct researchtosupportbusinessdevelopment,industryinitiatives,andorganizationalprojects.

Coordinate general office operations, facilities, maintenance, IT support, and administrative requirements.
Liaise withinternaldepartments,externalserviceproviders,andstakeholderstosupportbusinessoperationsandworkplacesafety.
Assist withimprovingofficeprocedures,maintainingrecords,andhandlingconfidentialinformationprofessionally.

Qualifications and Requirements

Minimum 3+ years of experience in administrative coordination, executive support, office management, or a related role.
University orcollegeeducationinBusinessAdministrationorarelatedfieldisconsideredanasset.
Proficiency inMicrosoftOffice;experiencewithHubSpotCRMandSage300isanasset.
Experience workinginaregulatedindustryorcompliance-focusedenvironmentisconsideredanasset.
Strong organizational,communication,analytical,andproblem-solvingskills,withtheabilitytomanagemultiplepriorities.

An excellent opportunity to work closely with senior leadership, gain exposure to various business functions, and contribute to the success of an established organization while growing

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More about this job

Responsibilities

Coordinate management reporting, monitor business performance and sales trends, and provide scheduling, travel, document preparation, and research support. Oversee office operations and facilities coordination, liaise with internal and external stakeholders, and help improve procedures while maintaining records and handling confidential information.

Requirements

Requires at least three years of experience in administrative coordination, executive support, office management, or a related role, along with strong organizational, communication, analytical, and problem-solving skills. Business Administration or related postsecondary education is an asset, as are Microsoft Office proficiency, HubSpot CRM or Sage 300 experience, and experience in a regulated or compliance-focused environment.

Skills

Administrative Coordination
Executive Support
Office Management
Reporting
Business Performance Monitoring
Sales Trend Analysis
Scheduling
Travel Coordination
Presentation Preparation
Business Research
Office Operations
Facilities Coordination
Internal Communications
Recordkeeping
Confidential Information Handling
Microsoft Office

Visa sponsorship

Not detected in the job text

Keywords

Administrative Coordination
Executive Support
Office Management
Business Administration
Regulatory Compliance
Management Reporting
Business Performance
Sales Volumes
Trend Analysis
Scheduling
Appointment Management
Travel Arrangements
Presentations
Meeting Minutes
Business Development
Industry Research
Office Operations
Facilities Maintenance
IT Support
Workplace Safety
Records Management
Confidential Information
Microsoft Office
HubSpot CRM
Sage 300

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