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Added 14 mins ago
WO
Medical Laboratory Assistant - Laboratory Specimen Procurement - Peel Memorial Centre
William Osler Health System
Brampton, ON
- Contract
Operation and maintenance of laboratory equipment, including properly functioning quality controlled automated analyzers as applicable
Added 14 mins ago
WO
Medical Laboratory Assistant - Laboratory Specimen Procurement - Peel Memorial Centre
William Osler Health System
Brampton, ON
- Full-time
Operation and maintenance of laboratory equipment, including properly functioning quality controlled automated analyzers as applicable
Added 29 mins ago
TG
Planet Fitness - Fitness Trainer - Full Time - Merivale
Taymax Group
Ottawa, ON
- Full-time
Participate in the daily cleaning of the club and general maintenance of the equipment
Added 29 mins ago
Assistant Controller
Imperial Brady
Blainville, QC
Imperial Brady is a leading distributor of foodservice packaging, facilities maintenance supplies, printing papers, and equipment across North America. With a strong and growing presence in…
Added 29 mins ago
CWELCC - Early Learning Assistant
YMCA of Northeastern Ontario
Markstay-Warren, ON
…professionalism to their work every day. As an Early Learning Assistant, you’ll be a key part of a dynamic team that supports children’s development through play-based learning, meaningful…
Added 29 mins ago
Assistant Resident Manager (Kelowna)
Realstar
Kelowna, BC
We are currently seeking an Assistant Resident Manager to live and work at one of our properties. This position would require you to live on-site and work four weekdays each week, every…
Added 29 mins ago
Assistant Resident Manager Team (Kelowna)
Realstar
Kelowna, BC
Realstar is currently seeking an Assistant Resident Manager 2-Person Team. These roles come with the opportunity to live on-site, with a schedule that includes four weekdays, every other…
Added 30 mins ago
L
5728 - Assistant Store Manager FT
Lids
Guelph, ON
- $19 to $20 USD / hour
- Full-time
At Lids, our Assistant Store Managers are the heart and soul of the Lids brand. These cap experts strive to foster the passion for sporting and fashion goods by meeting the needs of our…
Added 30 mins ago
VF
Operations Coordinator
VTR Feeder Solutions Inc.
Grimsby, ON
- Full-time
…Assembly floor. This role also oversees all Facility and Building Maintenance under the Plant Manager’s authorization. The successful candidate will be a strong leader, demonstrating strong…
Added 45 mins ago
Security Office Assistant (Halifax Airport)
Commissionaires Nova Scotia
Goffs, NS
The Security Office Assistant provides administrative, customer service, and operational support to the Security Office at Halifax Stanfield International Airport. This role involves…
Added 45 mins ago
TS
Assistant Resident Manager, Live-In
The Skyline Group of Companies
St. Thomas, ON
- Full-time
As an Assistant Resident Manager, you’ll be an important part of keeping our residential communities clean, safe, and welcoming. Working as part of the Residential Operations team, you’ll…
Added 1 hour ago
SD
Pharmacy Assistant, Hourly Part Time Evening
Shoppers Drug Mart
Newmarket, ON
- Part-time
…in the delivery of pharmacy services and participate in the maintenance and operations of the Pharmacy as described by the Pharmacy Standards of Practice, and to provide superior, timely,…
Added 1 hour ago
SD
Pharmacy Assistant, Hourly Full Time Day Greenlight Requisition
Shoppers Drug Mart
Toronto, ON
- Full-time
…in the delivery of pharmacy services and participate in the maintenance and operations of the Pharmacy as described by the Pharmacy Standards of Practice, and to provide superior, timely,…
Added 1 hour ago
SD
Pharmacy Assistant, Hourly Part Time Evening
Shoppers Drug Mart
Hamilton, ON
- Part-time
…in the delivery of pharmacy services and participate in the maintenance and operations of the Pharmacy as described by the Pharmacy Standards of Practice, and to provide superior, timely,…
Added 1 hour ago
Civil Engineer II - Senior Waterworks Design Engineer - REPOST
City of Vancouver
Vancouver, BC
…requirements for development proposals; supports water system maintenance and operations; and provides long range asset planning in branch, departmental and city-wide planning…
Added 1 hour ago
D
Clinical Laboratory Assistant -Cytology
Dynacare
Brampton, ON
- Full-time
We’re looking for a Clinical Laboratory Assistant to join our Cytology team in Brampton, Ontario. You will be responsible for the preparation of samples and/or reagents for routine…
Added 1 hour ago
WO
Medical Laboratory Assistant - Laboratory Specimen Procurement - Peel Memorial Centre
William Osler Health System
Brampton, ON
- Contract
Operation and maintenance of laboratory equipment, including properly functioning quality controlled automated analyzers as applicable
Added 1 hour ago
WO
Medical Laboratory Assistant - Laboratory Specimen Procurement - Peel Memorial Centre
William Osler Health System
Brampton, ON
- Contract
Operation and maintenance of laboratory equipment, including properly functioning quality controlled automated analyzers as applicable
Added 1 hour ago
TR
TD Curatorial Assistant
The RMG (The Robert McLaughlin Gallery)
Oshawa, ON
- Full-time
We are currently looking to bring on board a motivated, imaginative TD Assistant Curator with strong research and communication skills to support our curatorial vision, efforts and…
Added 1 hour ago
BC
Anesthesia Assistant
Brant Community Healthcare System
Brantford, ON
- Full-time
An Anesthesia Assistant (AA) is a Registered Respiratory Therapist or a Registered Nurse who holds a Certified Clinical Anesthesia Assistant Certification from a Canadian Society of…
Added 1 hour ago
QM
Administrative Assistant
Quantum Management Services Ltd.
Mississauga, ON
- $55,000 to $58,000 CAD / year
- Full-time
- Coordinate general office operations, facilities, maintenance, IT support, and administrative requirements.
Added 1 hour ago
E
Laboratory Assistant - Eurofins ExperNorth, Inc.
Eurofins
Vaughan, ON
- Up to $43,000 CAD / year
- Full-time
Attributes of a Eurofins ExperNorth Laboratory Assistant:
Added 1 hour ago
Casual- Maintenance Assistant- Maplewood Retirement
Claridge Homes
Ottawa, ON
Knowledge and training in physical plant and grounds maintenance including plumbing, HVAC, electrical, etc.;
Added 1 hour ago
DO
Program and Finance Assistant
District of Nipissing Social Services Administration Board
North Bay, ON
- Full-time
…functions, contract administration, data collection, website maintenance, scheduling, program reporting, and assistance with the coordination of day-to-day functions and related projects.…
Added 1 hour ago
E
Laboratory Assistant - Eurofins ExperNorth, Inc.
Eurofins
Vaughan, ON
- $43,000 CAD / year
- Full-time
Attributes of a Eurofins ExperNorth Laboratory Assistant:

Quantum Management Services Ltd.

Administrative Assistant

Mississauga, ON, Canada

$55,000 to $58,000 CAD / year · Full-time

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Job details

Pay: $55,000 to $58,000 CAD / year
Job type: Full-time
Apply by: Dec 4, 2026
Experience: Minimum 3+ years of experience in administrative coordination, executive support, office management, or a related role.
Posting language: English
Posted: Nov 4, 2026

Original job description

Position: Administrative Assistant

Location: Mississauga, ON (On-Site)

Salary: $55,000-$58,000

Job Type: Permanent

Posting Type: Open Vacancy

We are seeking a highly organized, detail-oriented, and proactive Administrative Coordinator to support the President and department managers within an established organization operating in the regulatory compliance industry.

The successful candidate will provide administrative and operational support across various business functions, including reporting, scheduling, office coordination, research, and internal communications. Experience in a regulated industry or compliance-focused environment would be considered an asset.

Key Responsibilities

Coordinate and prepare weekly, monthly, and quarterly reports for senior management.

Monitor businessperformance,tracksalesvolumes,andidentifytrends.

Provide administrativesupport,includingschedulingmeetings,managingappointments,andcoordinatingtravelarrangements.
Prepare presentations,reports,corporatedocuments,meetingminutes,andcorrespondence.
Conduct researchtosupportbusinessdevelopment,industryinitiatives,andorganizationalprojects.

Coordinate general office operations, facilities, maintenance, IT support, and administrative requirements.
Liaise withinternaldepartments,externalserviceproviders,andstakeholderstosupportbusinessoperationsandworkplacesafety.
Assist withimprovingofficeprocedures,maintainingrecords,andhandlingconfidentialinformationprofessionally.

Qualifications and Requirements

Minimum 3+ years of experience in administrative coordination, executive support, office management, or a related role.
University orcollegeeducationinBusinessAdministrationorarelatedfieldisconsideredanasset.
Proficiency inMicrosoftOffice;experiencewithHubSpotCRMandSage300isanasset.
Experience workinginaregulatedindustryorcompliance-focusedenvironmentisconsideredanasset.
Strong organizational,communication,analytical,andproblem-solvingskills,withtheabilitytomanagemultiplepriorities.

An excellent opportunity to work closely with senior leadership, gain exposure to various business functions, and contribute to the success of an established organization while growing

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More about this job

Responsibilities

Coordinate management reporting, monitor business performance and sales trends, and provide scheduling, travel, document preparation, and research support. Oversee office operations and facilities coordination, liaise with internal and external stakeholders, and help improve procedures while maintaining records and handling confidential information.

Requirements

Requires at least three years of experience in administrative coordination, executive support, office management, or a related role, along with strong organizational, communication, analytical, and problem-solving skills. Business Administration or related postsecondary education is an asset, as are Microsoft Office proficiency, HubSpot CRM or Sage 300 experience, and experience in a regulated or compliance-focused environment.

Skills

Administrative Coordination
Executive Support
Office Management
Reporting
Business Performance Monitoring
Sales Trend Analysis
Scheduling
Travel Coordination
Presentation Preparation
Business Research
Office Operations
Facilities Coordination
Internal Communications
Recordkeeping
Confidential Information Handling
Microsoft Office

Visa sponsorship

Not detected in the job text

Keywords

Administrative Coordination
Executive Support
Office Management
Business Administration
Regulatory Compliance
Management Reporting
Business Performance
Sales Volumes
Trend Analysis
Scheduling
Appointment Management
Travel Arrangements
Presentations
Meeting Minutes
Business Development
Industry Research
Office Operations
Facilities Maintenance
IT Support
Workplace Safety
Records Management
Confidential Information
Microsoft Office
HubSpot CRM
Sage 300

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