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Added 7 mins ago
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Underwriting Manager, Middle Market Package
AXA
Toronto, ON
- Full-time
Provide authoritative advice to senior leaders on complex underwriting, portfolio and market matters, representing the needs of property & casualty in cross-functional planning and…
Added 7 mins ago
Quality Assurance Supervisor
Organigram
Lac-Supérieur, QC
Reporting to the Senior Director & Head of Quality Canada, the successful candidate will be responsible for all areas of Quality Assurance in operations for Organigram’s Lac-Supérieur…
Added 7 mins ago
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Senior Applied Machine Learning Scientist
TD
Toronto, ON
- Full-time
…products that represent the future at TD, can all be driven with data, with a strong focus on…
Added 7 mins ago
HR
Executive Assistant
Holt Renfrew
Calgary, AB
- Full-time
…providing exceptional administrative support to either the Senior Leadership, as well as handling overflow work for the team when…
Added 7 mins ago
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Staff Software Developer / Développeur(se) logiciel principal(e)
Vention
Montreal, QC
- Full-time
Collaborate with stakeholders, including the team lead, tech lead, architects, product manager, UX/UI designer and senior executives
Added 7 mins ago
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Senior Analyst, Business Analysis and Insights
Walmart
Mississauga, ON
- Full-time
The Senior Analyst, Business Analysis and Insights will manage and analyze data to provide actionable insights and recommendations. This role may involve interpreting complex data sets,…
Added 7 mins ago
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Commercial Risk Practice Leader
Aon Corporation
Vancouver, BC
- Full-time
Partner closely with the Vancouver Branch Leader and other senior team members to align departmental objectives with regional and national priorities.
Added 7 mins ago
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Senior Financial Analyst – Sales
Church & Dwight Co., Inc.
Mississauga, ON
- Full-time
Are you a finance professional who thrives on turning data into insights and partnering with the business to drive results? Church & Dwight Canada is looking for a Senior Financial Analyst…
Added 8 mins ago
TB
Senior DevOps Engineer (SRE / Platform Engineering)
TLNT Bridge Recruiting
Vancouver, BC
- $113,900 to $147,000 CAD / year
- Full-time
Our client operates large-scale, technology-driven platforms that process enormous volumes of data and support complex, mission-critical applications. Their engineering environment is built…
Added 8 mins ago
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Senior IT Systems Administrator
PressReader
Richmond, BC
- Full-time
We have an opportunity for a Senior IT Systems Administrator role to join our IT Team.
Added 8 mins ago
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Manufacturing Engineering Specialist, Intermediate
General Dynamics Mission Systems–Canada
Ottawa, ON
- Full-time
Assists more senior engineers at design reviews and product discussions, including those with external customers
Added 8 mins ago
MQ
Bilingual QA Analyst
Miipe Quality Solutions
Markham, ON
- $60,000 to $63,000 CAD / year
- Full-time
We are currently seeking a Bilingual Senior QA Analyst (English & French) to join our team in Markham, ON. The ideal candidate will have strong experience in software quality assurance,…
Added 8 mins ago
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Senior Machine Learning Engineer
TEEMA
Toronto, ON
- Contract
The Senior Machine Learning Engineer will deploy, integrate, monitor, and operationalize AI and machine-learning solutions using modern MLOps practices. The role will establish reusable…
Added 22 mins ago
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Junior Hydrogeologist/Geologist
Onterris
Calgary, AB · CAN-Alberta-Calgary
- Full-time
…infrastructure, energy and municipal sector work. Working closely with senior geoscientists and engineers, you will gain hands-on field experience while building your technical and…
Added 22 mins ago
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Database developer Smartstream TLM SME Senior Engineer
Citi
Mississauga, ON
- Full-time
The Applications Development Senior Programmer Analyst is an intermediate level position responsible for participation in the establishment and implementation of new or revised application…
Added 22 mins ago
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Sr. Software Engineer - DevEx
VGS
Canada
- Full-time
…directly into their stack, taming the complexity of payment data so they can move…
Added 22 mins ago
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Senior Consultant, Fusion Services (12- month contract)
CIBC
Toronto, ON
- Full-time
As part of the Fusion Services team, the Senior Consultant, Fusion Services will assist in developing the processes, tools, technologies, and capabilities that enable and support the…
Added 22 mins ago
CT
Senior Applied AI Scientist, Advanced Analytics & Modelling - Customer Intelligence
Canadian Tire Corporation
Toronto, ON
- Full-time
…machine learning, generative AI and large-scale transaction data to identify customer shopping missions and behavioural patterns across hundreds of millions of transactions. Its outputs…
Added 22 mins ago
CT
Senior ML/AI Engineer, Advanced Analytics & Modelling - Customer Intelligence Platforms
Canadian Tire Corporation
Toronto, ON
- Full-time
…machine learning, generative AI and large-scale transaction data to identify customer shopping missions and behavioural patterns across hundreds of millions of transactions. Its outputs…
Added 22 mins ago
PP
Senior Manager, Quality Assurance & RA
Piramal Pharma Ltd
Aurora, ON
- Full-time
The Senior Manager, Quality Assurance & Regulatory Affairs provides leadership and direction for the Quality Assurance, Quality Management Systems (QMS) and Regulatory Affairs functions at…
Added 22 mins ago
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Assessor Coordinator Degree Senior
HealthCareersInSask.ca
Yorkton, SK
- Full-time
Salary or Pay Band: Pay Band Assessor Coordinator - Degree Senior $39.658 to $48.494
Added 22 mins ago
ST
Corporate Controller
Scotia Tirecraft
Mississauga, ON
- Full-time
Provide comprehensive financial updates to senior managers by evaluating, analyzing, and reporting appropriate data points
Added 22 mins ago
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Manager, Logistics and Distribution
Alterra
AB · CMH - Alberta
- Full-time
All employees at the management level and above will work closely with senior leadership to foster a culture that prioritizes safety, exceptional employee and guest experiences,…
Added 22 mins ago
M
Senior Consultant, Executive Search & Recruitment
MNP
Edmonton, AB
- Full-time
Make an impact with our Consulting – Executive Search and Recruitment team as a Senior Consultant. This team of professionals supports clients in identifying and attracting high-caliber…
Added 23 mins ago
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Brand Director
Rates.ca
Toronto, ON
- Full-time
Report regularly on brand KPIs to senior leadership, turning performance data into clear, actionable narratives.

Quantum Management Services Ltd.

Administrative Assistant

Mississauga, ON, Canada

$55,000 to $58,000 CAD / year · Full-time

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Job details

Pay: $55,000 to $58,000 CAD / year
Job type: Full-time
Apply by: Dec 4, 2026
Experience: Minimum 3+ years of experience in administrative coordination, executive support, office management, or a related role.
Posting language: English
Posted: Nov 4, 2026

Original job description

Position: Administrative Assistant

Location: Mississauga, ON (On-Site)

Salary: $55,000-$58,000

Job Type: Permanent

Posting Type: Open Vacancy

We are seeking a highly organized, detail-oriented, and proactive Administrative Coordinator to support the President and department managers within an established organization operating in the regulatory compliance industry.

The successful candidate will provide administrative and operational support across various business functions, including reporting, scheduling, office coordination, research, and internal communications. Experience in a regulated industry or compliance-focused environment would be considered an asset.

Key Responsibilities

Coordinate and prepare weekly, monthly, and quarterly reports for senior management.

Monitor businessperformance,tracksalesvolumes,andidentifytrends.

Provide administrativesupport,includingschedulingmeetings,managingappointments,andcoordinatingtravelarrangements.
Prepare presentations,reports,corporatedocuments,meetingminutes,andcorrespondence.
Conduct researchtosupportbusinessdevelopment,industryinitiatives,andorganizationalprojects.

Coordinate general office operations, facilities, maintenance, IT support, and administrative requirements.
Liaise withinternaldepartments,externalserviceproviders,andstakeholderstosupportbusinessoperationsandworkplacesafety.
Assist withimprovingofficeprocedures,maintainingrecords,andhandlingconfidentialinformationprofessionally.

Qualifications and Requirements

Minimum 3+ years of experience in administrative coordination, executive support, office management, or a related role.
University orcollegeeducationinBusinessAdministrationorarelatedfieldisconsideredanasset.
Proficiency inMicrosoftOffice;experiencewithHubSpotCRMandSage300isanasset.
Experience workinginaregulatedindustryorcompliance-focusedenvironmentisconsideredanasset.
Strong organizational,communication,analytical,andproblem-solvingskills,withtheabilitytomanagemultiplepriorities.

An excellent opportunity to work closely with senior leadership, gain exposure to various business functions, and contribute to the success of an established organization while growing

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More about this job

Responsibilities

Coordinate management reporting, monitor business performance and sales trends, and provide scheduling, travel, document preparation, and research support. Oversee office operations and facilities coordination, liaise with internal and external stakeholders, and help improve procedures while maintaining records and handling confidential information.

Requirements

Requires at least three years of experience in administrative coordination, executive support, office management, or a related role, along with strong organizational, communication, analytical, and problem-solving skills. Business Administration or related postsecondary education is an asset, as are Microsoft Office proficiency, HubSpot CRM or Sage 300 experience, and experience in a regulated or compliance-focused environment.

Skills

Administrative Coordination
Executive Support
Office Management
Reporting
Business Performance Monitoring
Sales Trend Analysis
Scheduling
Travel Coordination
Presentation Preparation
Business Research
Office Operations
Facilities Coordination
Internal Communications
Recordkeeping
Confidential Information Handling
Microsoft Office

Visa sponsorship

Not detected in the job text

Keywords

Administrative Coordination
Executive Support
Office Management
Business Administration
Regulatory Compliance
Management Reporting
Business Performance
Sales Volumes
Trend Analysis
Scheduling
Appointment Management
Travel Arrangements
Presentations
Meeting Minutes
Business Development
Industry Research
Office Operations
Facilities Maintenance
IT Support
Workplace Safety
Records Management
Confidential Information
Microsoft Office
HubSpot CRM
Sage 300

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