Administrative assistant jobs in Canada (2,293 jobs)

Find administrative assistant jobs across Canada. Choose a place, compare current openings and read the employer’s requirements.

Counted Nov 6, 2026

Hiring at a glance

View jobs

Open jobs: 2,293
Employers: 1,158

Advertised starting pay

Average starting payCAD / hour: $26.98Across 342 listings
Average starting payCAD / year: $53,287Across 108 listings

Employer-advertised starting pay, not employee salaries. Currencies and pay periods stay separate.

Where work happens

Remote: <1%7 listings
Hybrid: 13%295 listings
On-site: 86%1,983 listings

Not specified: <1% (8 listings)

Employers hiring include HealthCareersInSask.ca (71), City of Saint John (56), MNP (42).

Sources & calculation notes

These figures describe the listings on this role page at the date shown, not the whole job market. Listings can change.

Employer-listed minimums from at least 10 listings per currency and pay period. These are advertised starting amounts, not employee salaries. Jobs without a minimum and unusual amounts are excluded.

Hybrid and on-site classifications may be inferred from descriptions. Check the original ad. How we count

Administrative assistant jobs in Canada

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Added 1 day ago
PC
Administrative Assistant
Pwc Canada
London, ON · Montreal, QC
- Full-time
Reporting to the Admin Services Manager, the Admin Assistant actively supports the day-to-day business activities of stakeholders in a fast-paced, multitasking environment, often working…
Added 1 day ago
3S
Credit Coordinator / Administrative Assistant - 1 year contract
3 Step Recruitment Inc.
Dorval, QC
- Contract
Added 1 day ago
GO
Administrative Assistant
Government of Nunavut Recruitment
Cambridge Bay, NU
- Full-time
Reporting to the Manager, Finance, the Administrative Assistant is responsible for providing efficient and consistent delivery of administrative support within the department. The position…
Added 1 day ago
GO
School Secretary
Government of Nunavut Recruitment
Taloyoak, NU
- Full-time
Added 1 day ago
D
Administrative Assistant
Desjardins
Montreal, QC · Complexe Desjardins Montréal
- Full-time
As an administrative assistant, you help carry out administrative activities for your sector. You provide administrative and secretarial support to a vice-president. You also provide…
Added 1 day ago
RE
Administrative Assistant
Rising Edge Group
Victoria, BC
- $22 to $24 USD / hour
- Full-time
We are seeking a highly organised and proactive individual to join our team in a vital administrative capacity. This position will support various functions within the organisation,…
Added 1 day ago
SD
(Regular) Administrative Assistant - 10 months per year - 35 hours per week
School District #8 (Kootenay Lake)
Creston, BC
- Full-time
Performs administrative, secretarial, basic accounting, cashiering, reception, and clerical services in a confidential environment within a school, ensuring the efficient operation of the…
Added 1 day ago
TP
Administrative Assistant - Calgary Christian Secondary School - Part-Time Temporary
The Palliser School Division
Calgary, AB
- Part-time
Part-Time Administrative Assistant (Temporary)
Added 1 day ago
BS
School Administrative Secretary I
Burnaby School District - SD41
Burnaby, BC
- Full-time
School Administrative Secretary I - Elementary
Added 1 day ago
AE
Administrative Assistant
Altin Engineering LTD
North Vancouver, BC
- Part-time
…environment with opportunities to contribute to streamlined administrative processes…
Added 1 day ago
BU
Administrative Assistant, Faculty of Social Sciences
Brock University
St. Catharines, ON · Main Campus (Employees)
- Full-time
Added 1 day ago
P
Administrative Assistant
PwC
London, ON · Montreal, QC
- Full-time
Reporting to the Admin Services Manager, the Admin Assistant actively supports the day-to-day business activities of stakeholders in a fast-paced, multitasking environment, often working…
Added 1 day ago
HH
Administrative Assistant
Halton Healthcare
Oakville, ON
- Full-time
Added 1 day ago
VC
Administrative Assistant / Shipper & Receiver
VidCom Communications
Montreal, Quebec
- $29 to $58 CAD / hour
- Full-time
Join VidCom Communications as a vital member of our team, where you will play a key role in ensuring seamless administrative support while managing shipping and receiving operations. This…
Added 1 day ago
WM
Administrative Assistant
Ware Malcomb
Vaughan, ON
- $22 to $25 CAD / hour
- Full-time
Added 1 day ago
CO
Administrative Assistant 4 - Street Crime Unit (up to two year term)
City of Saint John
Saint John, NB
- Full-time
…Unit, this position is responsible for providing clerical and administrative support to all employees of the Street Crime Unit. Must be prepared to work outside of regular working…
Added 1 day ago
CO
Administrative Assistant 3 - Records
City of Saint John
Saint John, NB
- Full-time
Added 1 day ago
UO
Administrative Assistant, Surgery
University of Calgary
Calgary, AB
- Full-time
The Department of Surgery in the Cumming School of Medicine invites applications for a Administrative Assistant,. This Full-time Fixed Term position is for approximately 6 months (based on…
Added 1 day ago
R|
Fellowship and Bursary Administrative Assistant
RI-MUHC | Research Institute of the MUHC | #rimuhc
Montreal, QC
- Full-time
Added 1 day ago
UH
Administrative Assistant II - CIPP
University Health Network
Toronto, ON
- Full-time
Added 1 day ago
UH
Administrative Assistant I
University Health Network
Toronto, ON
- Full-time
Added 1 day ago
K
Receptionist/Administrative Assistant and Conference Floor Concierge (TNO)
KPMG
ON · Toronto, Ontario
- Full-time
Added 1 day ago
QM
Administrative Assistant
Quantum Management Services Ltd.
Mississauga, ON
- $55,000 to $58,000 CAD / year
- Full-time
We are seeking a highly organized, detail-oriented, and proactive Administrative Coordinator to support the President and department managers within an established organization operating in…
Added 1 day ago
BT
Administrative Assistant
Baker Tilly Canada
Rocky Mountain House, AB
- Full-time
We are looking for an Administrative Assistant to join our team - a role where your expertise will drive meaningful outcomes and your ambition will help shape what comes next. Here, you’ll…
Added 1 day ago
TC
Administrative Assistant
The CSL Group Inc.
Montreal, QC
- Full-time
Are you a passionate Administrative Assistant? Are you looking to work with one of Montreal’s top employers? Are you interested working with a dynamic executive team by managing priorities,…

Quantum Management Services Ltd.

Administrative Assistant

Mississauga, ON, Canada

$55,000 to $58,000 CAD / year · Full-time

Apply About employer

Applications open in a new tab.

Job details

Pay: $55,000 to $58,000 CAD / year
Job type: Full-time
Apply by: Dec 5, 2026
Experience: Minimum 3+ years of experience in administrative coordination, executive support, office management, or a related role.
Posting language: English
Posted: Nov 5, 2026

Original job description

osition: Administrative Assistant
Location: Mississauga, ON (On-Site)
Salary: $55,000-$58,000
Job Type: Permanent
Posting Type: Open Vacancy

We are seeking a highly organized, detail-oriented, and proactive Administrative Coordinator to support the President and department managers within an established organization operating in the regulatory compliance industry.

The successful candidate will provide administrative and operational support across various business functions, including reporting, scheduling, office coordination, research, and internal communications. Experience in a regulated industry or compliance-focused environment would be considered an asset.

Key Responsibilities

Coordinate and prepare weekly, monthly, and quarterly reports for senior management.
Monitor business performance, track sales volumes, and identify trends.
Provide administrative support, including scheduling meetings, managing appointments, and coordinating travel arrangements.
Prepare presentations, reports, corporate documents, meeting minutes, and correspondence.
Conduct research to support business development, industry initiatives, and organizational projects.
Coordinate general office operations, facilities, maintenance, IT support, and administrative requirements.
Liaise with internal departments, external service providers, and stakeholders to support business operations and workplace safety.
Assist with improving office procedures, maintaining records, and handling confidential information professionally.

Qualifications and Requirements

- Minimum 3+ years of experience in administrative coordination, executive support, office management, or a related role.
- University or college education in Business Administration or a related field is considered an asset.
- Proficiency in Microsoft Office; experience with HubSpot CRM and Sage 300 is an asset.
- Experience working in a regulated industry or compliance-focused environment is considered an asset.
- Strong organizational, communication, analytical, and problem-solving skills, with the ability to manage multiple priorities.

An excellent opportunity to work closely with senior leadership, gain exposure to various business functions, and contribute to the success of an established organization while growing professionally.

Please send your resume in Word version to angela.quinlan@quantum.ca

REFER A PERM HIRE AND EARN A CASH BONUS! For details, click here.

All applications are reviewed by our recruitment team, and hiring decisions are made by people. We may also use AI-enabled tools to support parts of the application review process.

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More about this job

Responsibilities

Coordinate management reporting, monitor business performance, and provide scheduling, travel, document preparation, and research support to senior leadership and department managers. Oversee office operations and liaise with internal teams and external providers while maintaining records, supporting workplace safety, and handling confidential information.

Requirements

Requires at least three years of experience in administrative coordination, executive support, office management, or a related role, along with strong organizational, communication, analytical, and problem-solving skills. Business Administration or related education, Microsoft Office proficiency, HubSpot CRM or Sage 300 experience, and experience in a regulated or compliance-focused industry are assets.

Skills

Administrative Coordination
Executive Support
Office Management
Reporting
Business Performance Monitoring
Scheduling
Travel Coordination
Presentation Preparation
Research
Office Operations
Facilities Coordination
Recordkeeping
Confidential Information Handling
Microsoft Office
HubSpot CRM
Sage 300

Visa sponsorship

Not detected in the job text

Hiring contact

Angela Quinlan

Hiring contact email

angela.quinlan@quantum.ca

Keywords

Administrative Coordination
Executive Support
Office Management
Business Administration
Regulatory Compliance
Management Reporting
Business Performance
Sales Volumes
Scheduling
Appointment Management
Travel Arrangements
Presentations
Corporate Documents
Meeting Minutes
Business Development
Industry Research
Office Operations
Facilities Coordination
Maintenance
IT Support
Workplace Safety
Records Management
Confidential Information
Microsoft Office
HubSpot CRM
Sage 300

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