Find work in Canada.

598,634 jobs across our Canadian network. How we count

Jobs in Canada

25+ jobs

Email me new jobs Save this search

Added 6 mins ago
TS
Christmas Kettle Assistant
The Salvation Army Canada and Bermuda Territory
Brockville, ON
- Full-time
Added 6 mins ago
MC
Casual Handyman Assistant
Mikisew Cree First Nation
Fort Chipewyan, AB
- Temporary
Added 22 mins ago
Instructional Assistant, Casual
NorQuest College
Edmonton, AB
Reporting to the Manager, Olson Centre for Health Simulation, the Instructional Assistant provides interdisciplinary instructional support to the simulation centre through simulation…
Added 22 mins ago
Assistant Sales Trainee Manager
Sherwin-Williams
Regina, SK
The Sherwin-Williams Assistant Manager Trainee Program is an accelerated, entry-level position designed to prepare current employees for a Store Management role in 18-24 months. With…
Added 22 mins ago
Assistant Manager, Corporate Financial Reporting | Great West
The Canada Life Assurance Company
Winnipeg, MB · London, ON · Toronto, ON
Great West is currently looking for an Assistant Manager, Corporate Financial Reporting to join our Great West Financial Performance & Reporting team. This is your opportunity to join one…
Added 22 mins ago
QM
Administrative Assistant
Quantum Management Services Ltd.
Mississauga, ON
- $55,000 to $58,000 CAD / year
- Full-time
We are seeking a highly organized, detail-oriented, and proactive Administrative Coordinator to support the President and department managers within an established organization operating in…
Added 37 mins ago
UH
Clinical Study and Regulatory Assistant
University Health Network
Toronto, ON
- Full-time
Added 37 mins ago
HP
Property Assistant
HighView Partners
Markham, ON
- Full-time
Added 37 mins ago
BT
Administrative Assistant
Baker Tilly Canada
Rocky Mountain House, AB
- Full-time
We are looking for an Administrative Assistant to join our team - a role where your expertise will drive meaningful outcomes and your ambition will help shape what comes next. Here, you’ll…
Added 37 mins ago
TC
Administrative Assistant
The CSL Group Inc.
Montreal, QC
- Full-time
Are you a passionate Administrative Assistant? Are you looking to work with one of Montreal’s top employers? Are you interested working with a dynamic executive team by managing priorities,…
Added 51 mins ago
Pharmacy Assistant - L1
CareRx
Edmonton, AB
CareRx is looking for a Pharmacy Assistant, L1 to jo
Added 51 mins ago
Pharmacy Assistant - L1
CareRx
Calgary, AB
CareRx is looking for a Pharmacy Assistant, L1 to jo
Added 51 mins ago
Pharmacy Assistant, L1
CareRx
Kelowna, BC
CareRx is looking for a Pharmacy Assistant, L1 to jo
Added 51 mins ago
Management and Sales Trainee
Sherwin-Williams
Regina, SK
…philosophy, you will have the opportunity to progress into an Assistant Store Manager position upon successful completion of the initial 8-week…
Added 51 mins ago
L
Laboratory Assistant - Part Time Regular - Vernon, BC
LifeLabs
Vernon, BC
- Part-time
Added 51 mins ago
MU
Assistant Professor (Clinical), Department of Medicine, Division of Respiratory Medicine, Pulmonary Oncology (C1-261015)
McGill University
Glen · MUHC-GLEN
- Full-time
Added 51 mins ago
M
Analyste de la gestion de données ( contrat 12 mois) / Master Data Analyst ( 12-month contract)
McKesson
Montreal, QC
- Full-time
Added 52 mins ago
M
LOA Support Representative | 2 Openings
McKesson
Mississauga, ON
- Full-time
Added 52 mins ago
SC
Receptionist/Treasury Teller Permanent Full-Time
Sydney Credit Union
Sydney Indian Reserve No. 28A, NS · Sydney, Nova Scotia
- Full-time
…the Receptionist/Treasury Teller position. Reporting to the Assistant Branch Managers, this role is responsible for delivering exceptional front-line service, managing treasury operations,…
Added 52 mins ago
KG
Talent Assistant
Kensington Grey
Toronto, ON
- Full-time
Added 52 mins ago
R
Client Service Assistant (Life Insurance)
Ratehub
Remote, Canada
- $45,000 to $55,000 CAD / year
- Full-time
- Remote
The Client Service Assistant plays a key role in supporting brokers, clients, and the insurance process from lead intake through policy issue and ongoing servicing. The role focuses on case…
Added 52 mins ago
SR
Executive Assistant
Specialized Recruiting Group -London, Ontario
London, ON
- Full-time
Our client is looking to add an Executive Assistant to their established team.
Added 52 mins ago
A
People and Culture Assistant
AdaptAbilities
AB · Edmonton, AB
- $19 to $20.46 CAD / hour
- Full-time
Added 1 hour ago
C
Branch Assistant
CIBC
Thornhill, ON
- Full-time
Added 1 hour ago
C
Branch Assistant (12 month contract)
CIBC
Toronto, ON
- Full-time

Quantum Management Services Ltd.

Administrative Assistant

Mississauga, ON, Canada

$55,000 to $58,000 CAD / year · Full-time

Apply About employer

Applications open in a new tab.

Job details

Pay: $55,000 to $58,000 CAD / year
Job type: Full-time
Apply by: Dec 5, 2026
Experience: Minimum 3+ years of experience in administrative coordination, executive support, office management, or a related role.
Posting language: English
Posted: Nov 5, 2026

Original job description

osition: Administrative Assistant
Location: Mississauga, ON (On-Site)
Salary: $55,000-$58,000
Job Type: Permanent
Posting Type: Open Vacancy

We are seeking a highly organized, detail-oriented, and proactive Administrative Coordinator to support the President and department managers within an established organization operating in the regulatory compliance industry.

The successful candidate will provide administrative and operational support across various business functions, including reporting, scheduling, office coordination, research, and internal communications. Experience in a regulated industry or compliance-focused environment would be considered an asset.

Key Responsibilities

Coordinate and prepare weekly, monthly, and quarterly reports for senior management.
Monitor business performance, track sales volumes, and identify trends.
Provide administrative support, including scheduling meetings, managing appointments, and coordinating travel arrangements.
Prepare presentations, reports, corporate documents, meeting minutes, and correspondence.
Conduct research to support business development, industry initiatives, and organizational projects.
Coordinate general office operations, facilities, maintenance, IT support, and administrative requirements.
Liaise with internal departments, external service providers, and stakeholders to support business operations and workplace safety.
Assist with improving office procedures, maintaining records, and handling confidential information professionally.

Qualifications and Requirements

- Minimum 3+ years of experience in administrative coordination, executive support, office management, or a related role.
- University or college education in Business Administration or a related field is considered an asset.
- Proficiency in Microsoft Office; experience with HubSpot CRM and Sage 300 is an asset.
- Experience working in a regulated industry or compliance-focused environment is considered an asset.
- Strong organizational, communication, analytical, and problem-solving skills, with the ability to manage multiple priorities.

An excellent opportunity to work closely with senior leadership, gain exposure to various business functions, and contribute to the success of an established organization while growing professionally.

Please send your resume in Word version to angela.quinlan@quantum.ca

REFER A PERM HIRE AND EARN A CASH BONUS! For details, click here.

All applications are reviewed by our recruitment team, and hiring decisions are made by people. We may also use AI-enabled tools to support parts of the application review process.

#tor1

Apply About employer

More about this job

Responsibilities

Coordinate management reporting, monitor business performance, and provide scheduling, travel, document preparation, and research support to senior leadership and department managers. Oversee office operations and liaise with internal teams and external providers while maintaining records, supporting workplace safety, and handling confidential information.

Requirements

Requires at least three years of experience in administrative coordination, executive support, office management, or a related role, along with strong organizational, communication, analytical, and problem-solving skills. Business Administration or related education, Microsoft Office proficiency, HubSpot CRM or Sage 300 experience, and experience in a regulated or compliance-focused industry are assets.

Skills

Administrative Coordination
Executive Support
Office Management
Reporting
Business Performance Monitoring
Scheduling
Travel Coordination
Presentation Preparation
Research
Office Operations
Facilities Coordination
Recordkeeping
Confidential Information Handling
Microsoft Office
HubSpot CRM
Sage 300

Visa sponsorship

Not detected in the job text

Hiring contact

Angela Quinlan

Hiring contact email

angela.quinlan@quantum.ca

Keywords

Administrative Coordination
Executive Support
Office Management
Business Administration
Regulatory Compliance
Management Reporting
Business Performance
Sales Volumes
Scheduling
Appointment Management
Travel Arrangements
Presentations
Corporate Documents
Meeting Minutes
Business Development
Industry Research
Office Operations
Facilities Coordination
Maintenance
IT Support
Workplace Safety
Records Management
Confidential Information
Microsoft Office
HubSpot CRM
Sage 300

Report this job