Find work in Canada.

599,914 jobs across our Canadian network. How we count

Jobs in Canada

25+ jobs

Email me new jobs Save this search

Added 13 mins ago
RU
Office Clerk
Ricoh USA, Inc.
Toronto, ON
- Full-time
Collects data for the completion of the monthly management report as directed by the Site Manager/Supervisor;
Added 14 mins ago
OT
Civil Project Coordinator (Night Shift)
Ontario Transit Group - Ontario Line - Southern Civil, Stations & Tunnel
Toronto, ON
- Full-time
The Project Coordinator plays a vital support role during construction, ensuring all activities align with safety, quality, and project objectives. Responsibilities include scheduling,…
Added 14 mins ago
RH
PCO / Project Coordinator - On Site - SAP ERP
Robert Half
Cambridge, ON
- $60 to $75 CAD / hour
- Contract
Project Control Officer (PCO) / Project Coordinator
Added 14 mins ago
F
Service Response Coordinator
Finning
Kelowna, BC
- Full-time
The Service Response Coordinator is responsible for coordinating and administering the service workflow from Maintenance Customer Order (MCO) creation through job completion and closure.…
Added 29 mins ago
C
Environmental, Health, and Safety (EHS) Specialist
Carlisle
Crossfield, AB
- Full-time
Added 29 mins ago
UH
Patient Flow Coordinator
University Health Network
Toronto, ON
- Full-time
Adheres to confidentiality policy for sensitive patient data and information
Added 30 mins ago
A
FUND DEVELOPMENT COORDINATOR
AdaptAbilities
AB · Edmonton, AB
- Full-time
…Woods Road NW, Edmonton, AB T6K 3L6). The Fund Development Coordinator will report to the Strategic Partnerships and Marketing Manager. This role is responsible for taking on a variety of…
Added 30 mins ago
OS
Account Coordinator, Season Seat Services
OEG Sports & Entertainment
AB · Greater Edmonton Metropolitan Area
- Full-time
Reporting to the Manager, Season Seat Services, the Account Coordinator, Season Seat Services will act as a brand ambassador for Oilers Entertainment Group, providing a proactive approach…
Added 30 mins ago
S
BIM Modeller – Electrical
SYSTRA
Toronto, ON
- $65,000 to $85,000 CAD / year
- Full-time
BIM Coordinator / BIM Manager / Electrical Lead Engineer
Added 30 mins ago
CO
Administrative Assistant 3 - Records
City of Saint John
Saint John, NB
- Full-time
Under the general supervision of the Information Services Coordinator, this permanent position is responsible for submissions of reports to Statistics Canada and the provision of condensed…
Added 31 mins ago
PH
Customer Service Coordinator
ParaMed Home Health Care
North Bay, ON
- Full-time
…consideration. If you would like more information about how your data is processed, please contact…
Added 31 mins ago
PA
Adjoint(e) administratif(ve) sénior
PGW Auto Glass
Laval, QC
- Full-time
Position Title: Senior Administrative Coordinator, Retail Operations
Added 31 mins ago
FH
Registered Nurse, Perinatal, Surrey Memorial Hospital
Fraser Health Authority
Surrey, BC
- $41.42 to $59.52 CAD / hour
- Full-time
…variety of sources using skills of observation, communication, data review and physical assessment. Makes a nursing diagnosis of the patient and unborn baby's condition, identifies risk…
Added 31 mins ago
UO
Administrative Assistant, Surgery
University of Calgary
Calgary, AB
- Full-time
Liaise with Principal Investigators (PIs), study research coordinator, and study research assistants to advise on existing protocols, and further develop the patient enrollment, sample…
Added 32 mins ago
P
Warehouse Inventory Coordinator
PepsiCo
Mississauga, ON
- Full-time
The Supply Chain Operations Coordinator contributes to the success of PepsiCo Beverages Canada by ensuring correct movement and transaction of full good products through sales, counting,…
Added 32 mins ago
FH
Registered Nurse, Perinatal, Surrey Memorial Hospital
Fraser Health
Surrey, BC
- Full-time
…variety of sources using skills of observation, communication, data review and physical assessment. Makes a nursing diagnosis of the patient and unborn baby's condition, identifies risk…
Added 32 mins ago
FH
Registered Nurse, Medicine - Surrey Memorial Hospital
Fraser Health
Surrey, BC
- Full-time
Assesses patients and collects information from a variety of sources using skills of observation, communication, data review and physical assessment. Makes a nursing diagnosis of the…
Added 32 mins ago
FH
Registered Nurse, Perinatal - Royal Columbian Hospital
Fraser Health
New Westminster, BC
- Full-time
…variety of sources using skills of observation, communication, data review and physical assessment. Makes a nursing diagnosis of the patient and unborn baby's condition, identifies risk…
Added 32 mins ago
OP
Major Accounts Coordinator
ORA Partenaires
London, ON
- Full-time
The Major Accounts Coordinator is responsible for managing relationships with the company's strategic customers while overseeing activities related to purchasing, invoicing, inventory…
Added 32 mins ago
TA
Part-Time - Administrative Coordinator, Sample Management
The Aldo Group Inc / Le Groupe Aldo Inc.
Montreal, QC
- Part-time
Brand & Product Operations, Sample Admin Coordinator
Added 32 mins ago
H
Assessor Coordinator Degree Senior
HealthCareersInSask.ca
Regina, SK
- Part-time
Salary or Pay Band: Pay Band Assessor Coordinator - Degree Senior $39.658 to $48.494
Added 32 mins ago
H
Assessor Coordinator Degree Senior
HealthCareersInSask.ca
Regina, SK
- Full-time
Salary or Pay Band: Pay Band Assessor Coordinator - Degree Senior $39.658 to $48.494
Added 32 mins ago
R|
Clinical Research Coordinator
RI-MUHC | Research Institute of the MUHC | #rimuhc
Montreal, QC
- Full-time
Under the supervision of the group manager, the clinical research coordinator will be responsible for supporting the successful conduct of clinical research trials in oncology at the Cedars…
Added 32 mins ago
R|
Clinical Research Coordinator - Nurse
RI-MUHC | Research Institute of the MUHC | #rimuhc
Montreal, QC
- Full-time
…specifically ulcerative colitis and Crohn’s disease. Document and data management is a really essential part of this position. The incumbent will work closely with research team, IBD…
Added 32 mins ago
R|
Clinical Research Coordinator
RI-MUHC | Research Institute of the MUHC | #rimuhc
Montreal, QC
- Full-time
Assisting with participant recruitment, data collection, and storing of study documents according to the research protocol,

Quantum Management Services Ltd.

Administrative Assistant

Mississauga, ON, Canada

$55,000 to $58,000 CAD / year · Full-time

Apply About employer

Applications open in a new tab.

Job details

Pay: $55,000 to $58,000 CAD / year
Job type: Full-time
Apply by: Dec 5, 2026
Experience: Minimum 3+ years of experience in administrative coordination, executive support, office management, or a related role.
Posting language: English
Posted: Nov 5, 2026

Original job description

osition: Administrative Assistant
Location: Mississauga, ON (On-Site)
Salary: $55,000-$58,000
Job Type: Permanent
Posting Type: Open Vacancy

We are seeking a highly organized, detail-oriented, and proactive Administrative Coordinator to support the President and department managers within an established organization operating in the regulatory compliance industry.

The successful candidate will provide administrative and operational support across various business functions, including reporting, scheduling, office coordination, research, and internal communications. Experience in a regulated industry or compliance-focused environment would be considered an asset.

Key Responsibilities

Coordinate and prepare weekly, monthly, and quarterly reports for senior management.
Monitor business performance, track sales volumes, and identify trends.
Provide administrative support, including scheduling meetings, managing appointments, and coordinating travel arrangements.
Prepare presentations, reports, corporate documents, meeting minutes, and correspondence.
Conduct research to support business development, industry initiatives, and organizational projects.
Coordinate general office operations, facilities, maintenance, IT support, and administrative requirements.
Liaise with internal departments, external service providers, and stakeholders to support business operations and workplace safety.
Assist with improving office procedures, maintaining records, and handling confidential information professionally.

Qualifications and Requirements

- Minimum 3+ years of experience in administrative coordination, executive support, office management, or a related role.
- University or college education in Business Administration or a related field is considered an asset.
- Proficiency in Microsoft Office; experience with HubSpot CRM and Sage 300 is an asset.
- Experience working in a regulated industry or compliance-focused environment is considered an asset.
- Strong organizational, communication, analytical, and problem-solving skills, with the ability to manage multiple priorities.

An excellent opportunity to work closely with senior leadership, gain exposure to various business functions, and contribute to the success of an established organization while growing professionally.

Please send your resume in Word version to angela.quinlan@quantum.ca

REFER A PERM HIRE AND EARN A CASH BONUS! For details, click here.

All applications are reviewed by our recruitment team, and hiring decisions are made by people. We may also use AI-enabled tools to support parts of the application review process.

#tor1

Apply About employer

More about this job

Responsibilities

Coordinate management reporting, monitor business performance, and provide scheduling, travel, document preparation, and research support to senior leadership and department managers. Oversee office operations and liaise with internal teams and external providers while maintaining records, supporting workplace safety, and handling confidential information.

Requirements

Requires at least three years of experience in administrative coordination, executive support, office management, or a related role, along with strong organizational, communication, analytical, and problem-solving skills. Business Administration or related education, Microsoft Office proficiency, HubSpot CRM or Sage 300 experience, and experience in a regulated or compliance-focused industry are assets.

Skills

Administrative Coordination
Executive Support
Office Management
Reporting
Business Performance Monitoring
Scheduling
Travel Coordination
Presentation Preparation
Research
Office Operations
Facilities Coordination
Recordkeeping
Confidential Information Handling
Microsoft Office
HubSpot CRM
Sage 300

Visa sponsorship

Not detected in the job text

Hiring contact

Angela Quinlan

Hiring contact email

angela.quinlan@quantum.ca

Keywords

Administrative Coordination
Executive Support
Office Management
Business Administration
Regulatory Compliance
Management Reporting
Business Performance
Sales Volumes
Scheduling
Appointment Management
Travel Arrangements
Presentations
Corporate Documents
Meeting Minutes
Business Development
Industry Research
Office Operations
Facilities Coordination
Maintenance
IT Support
Workplace Safety
Records Management
Confidential Information
Microsoft Office
HubSpot CRM
Sage 300

Report this job