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Added 3 mins ago
LF
Office Coordinator (Part-time) / Coordonnateur de bureau (à temps partiel)
LGM Financial Services
Laval, QC
- Part-time
The Office Coordinator provides hands-on administrative and operational support to ensure the office is welcoming, organized and running smoothly. The role focuses on day-to-day office…
Added 33 mins ago
SS
Program Coordinator
Summit Search Group
Winnipeg, MB
- $60,000 to $69,000 CAD / year
- Full-time
Summit Search Group has been retained by Pulford Community Living Services on the recruitment of a Program Coordinator – a member of the senior management team. Pulford is a values-driven…
Added 1 hour ago
CW
Volunteer Coordinator
Commonwealth War Graves Commission
Ottawa, ON
- $68,355 to $72,982 CAD / year
- Temporary
As a Volunteer Coordinator with the Commonwealth War Graves Commission (CWGC), you will play a pivotal role in preserving a legacy that spans generations and continents. You will manage…
Added 1 hour ago
AH
Coordinator
Alberta Health Services
AB · Greater Edmonton Metropolitan Area
- Full-time
The coordinator is responsible and accountable for developing and managing a portfolio of contractual and payment arrangements for AHS Post Graduate trainees (PGTs) and projects as assigned…
Added 1 hour ago
AH
Coordinator
Alberta Health Services
AB · Greater Edmonton Metropolitan Area
- Temporary
Working collaboratively with physician leaders, clinical teams, and Medical Affairs stakeholders, the Coordinator supports recruitment, onboarding, workforce planning, clinical coverage,…
Added 2 hours ago
LC
Athletics & Recreation Coordinator
Lambton College
Sarnia, ON
- Internship
Extensive knowledge of various sports, their rules and operations
Added 3 hours ago
M
Coordonnateur(trice) exécutif et administratif / Executive & Administrative Coordinator
Merck
Kirkland, QC
- Full-time
Added 3 hours ago
AT
Project Coordinator
AFL Telecommunications
Surrey, BC
- Full-time
…collaborative environment? AFL Integria is looking for a Project Coordinator to join our MxU NGM Operations team and help keep telecommunications infrastructure projects moving…
Added 4 hours ago
KJ
Executive Assistant
Kenny Johnson University
Montreal, QC · Greater Montreal Metropolitan Area
- $25 to $30 CAD / hour
- Part-time
Executive Assistant & Operations Coordinator (Part-Time)
Added 5 hours ago
B&
Service Coordination Supervisor
Black & McDonald Limited
Winnipeg, MB
- Full-time
Post-secondary education in Business Administration, Office Administration, Operations Management, or a related discipline is considered an asset
Added 6 hours ago
SM
Clinical Coordinator – North Vancouver, BC (Persian Speaking)
Snore MD
North Vancouver, BC
- Full-time
We’re looking for a Clinical Coordinator to join our established Clinic in North Vancouver.
Added 7 hours ago
BB
Service Coordinator
Bosch Building Technologies North America
Vancouver, BC
- Full-time
Responsible for the efficient scheduling of technical resources and assignments, the Service Coordinator utilizes ticketing, and other systems as tools to coordinate, communicate, and…
Added 7 hours ago
EI
Media Operations & Technology Coordinator
EarthLabs, Inc. (TSXV: SPOT | OTCQX: SPOFF | FSE: 8EK0)
Canada
- Full-time
The Media Operations & Technology Coordinator is responsible for coordinating and overseeing print and digital advertising and editorial production across The Northern Miner Group's…
Added 8 hours ago
HD
Human Resources Coordinator
Hotel Dieu Shaver Health and Rehabilitation Centre
St. Catharines, ON
- Internship
Reporting to the Director, Human Resources, the Human Resources Coordinator plays an integral role in supporting the delivery of Human Resources services within a dynamic healthcare…
Added 9 hours ago
PD
Administrative Coordinator/Program Coordinator
Paul Davis Restoration of the National Capital Region, VA
Fort McMurray, AB
- Full-time
Position: Administrative Coordinator/Program Coordinator
Added 10 hours ago
CI
Operations Liaison Coordinator
Calian in Space & Technology
Montreal, QC
- Full-time
Calian is seeking an Operations Liaison Coordinator to support a national Department of National Defence (DND) project. In this role, you will act as the primary link between project teams…
Added 11 hours ago
UO
Manager of Operations
University of Victoria
Victoria, BC
- Full-time
Reporting to the Director of the Kula: Library Futures Academy, the Manager of Operations provides leadership for the planning, coordination, communications, and operational infrastructure…
Added 11 hours ago
G
HR Coordinator - Corporate Services
Graham
Calgary, AB
- Full-time
Join our HR Operations team as a Human Resources Coordinator, supporting an exceptional employee experience across Canada and the US. Reporting to the Manager, HR Operations Excellence,…
Added 11 hours ago
E
Estimating Coordinator
EllisDon
Calgary, AB
- Full-time
Manage cost coding changes from Estimating to Operations, through B2W software
Added 11 hours ago
G
Project Coordinator - Water/Wastewater
Graham
Mapleton, ON
- Full-time
Graham is actively recruiting for a Project Coordinator to support the Water/Wastewater Division. Reporting to the Senior Operations Manager, this role is integral to coordinating,…
Added 11 hours ago
Coordinator, Content Marketing
Tourism Whistler
Whistler, BC
…member-based organization, we are also the people behind the operations of the Whistler Conference Centre, Whistler Golf Club, Whistler Visitor Centre, and Whistler.com Central…
Added 11 hours ago
MO
Director of Community Development
Municipality of the County of Annapolis
Annapolis Royal, NS
- Full-time
Oversee the implementation of the parks, trails, and recreation facility plan working in tandem with Municipal Operations for work orders
Added 11 hours ago
BC
Stewarding Assistant Manager
Banff Centre for Arts and Creativity
Banff, AB
- Full-time
Strong administrative abilities and competence in Microsoft Office
Added 12 hours ago
L
Coordonnateur.trice, logistique
Logistec
Montreal, QC
- Full-time
…currently looking for a new team member to join us as a Logistics Coordinator on the day shift, from 6:30 a.m. to 2:30 p.m. Reporting to the Operations Manager, the Logistics Coordinator…
Added 12 hours ago
AT
Technical Support Specialist
Arrow Transportation Systems Inc.
Vancouver, BC
- Full-time
In Business since 1919 and still growing, Arrow is a leader in bulk commodity hauling, reload operations, freight management, logistics, consulting, and technology with operations…

Quantum Management Services Ltd.

Administrative Assistant

Mississauga, ON, Canada

$55,000 to $58,000 CAD / year · Full-time

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Job details

Pay: $55,000 to $58,000 CAD / year
Job type: Full-time
Apply by: Dec 5, 2026
Experience: Minimum 3+ years of experience in administrative coordination, executive support, office management, or a related role.
Posting language: English
Posted: Nov 5, 2026

Original job description

osition: Administrative Assistant
Location: Mississauga, ON (On-Site)
Salary: $55,000-$58,000
Job Type: Permanent
Posting Type: Open Vacancy

We are seeking a highly organized, detail-oriented, and proactive Administrative Coordinator to support the President and department managers within an established organization operating in the regulatory compliance industry.

The successful candidate will provide administrative and operational support across various business functions, including reporting, scheduling, office coordination, research, and internal communications. Experience in a regulated industry or compliance-focused environment would be considered an asset.

Key Responsibilities

Coordinate and prepare weekly, monthly, and quarterly reports for senior management.
Monitor business performance, track sales volumes, and identify trends.
Provide administrative support, including scheduling meetings, managing appointments, and coordinating travel arrangements.
Prepare presentations, reports, corporate documents, meeting minutes, and correspondence.
Conduct research to support business development, industry initiatives, and organizational projects.
Coordinate general office operations, facilities, maintenance, IT support, and administrative requirements.
Liaise with internal departments, external service providers, and stakeholders to support business operations and workplace safety.
Assist with improving office procedures, maintaining records, and handling confidential information professionally.

Qualifications and Requirements

- Minimum 3+ years of experience in administrative coordination, executive support, office management, or a related role.
- University or college education in Business Administration or a related field is considered an asset.
- Proficiency in Microsoft Office; experience with HubSpot CRM and Sage 300 is an asset.
- Experience working in a regulated industry or compliance-focused environment is considered an asset.
- Strong organizational, communication, analytical, and problem-solving skills, with the ability to manage multiple priorities.

An excellent opportunity to work closely with senior leadership, gain exposure to various business functions, and contribute to the success of an established organization while growing professionally.

Please send your resume in Word version to angela.quinlan@quantum.ca

REFER A PERM HIRE AND EARN A CASH BONUS! For details, click here.

All applications are reviewed by our recruitment team, and hiring decisions are made by people. We may also use AI-enabled tools to support parts of the application review process.

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More about this job

Responsibilities

Coordinate management reporting, monitor business performance, and provide scheduling, travel, document preparation, and research support to senior leadership and department managers. Oversee office operations and liaise with internal teams and external providers while maintaining records, supporting workplace safety, and handling confidential information.

Requirements

Requires at least three years of experience in administrative coordination, executive support, office management, or a related role, along with strong organizational, communication, analytical, and problem-solving skills. Business Administration or related education, Microsoft Office proficiency, HubSpot CRM or Sage 300 experience, and experience in a regulated or compliance-focused industry are assets.

Skills

Administrative Coordination
Executive Support
Office Management
Reporting
Business Performance Monitoring
Scheduling
Travel Coordination
Presentation Preparation
Research
Office Operations
Facilities Coordination
Recordkeeping
Confidential Information Handling
Microsoft Office
HubSpot CRM
Sage 300

Visa sponsorship

Not detected in the job text

Hiring contact

Angela Quinlan

Hiring contact email

angela.quinlan@quantum.ca

Keywords

Administrative Coordination
Executive Support
Office Management
Business Administration
Regulatory Compliance
Management Reporting
Business Performance
Sales Volumes
Scheduling
Appointment Management
Travel Arrangements
Presentations
Corporate Documents
Meeting Minutes
Business Development
Industry Research
Office Operations
Facilities Coordination
Maintenance
IT Support
Workplace Safety
Records Management
Confidential Information
Microsoft Office
HubSpot CRM
Sage 300

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