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Added 11 mins ago
Instructional Assistant, Casual
NorQuest College
Edmonton, AB
Reporting to the Manager, Olson Centre for Health Simulation, the Instructional Assistant provides interdisciplinary instructional support to the simulation centre through simulation…
Added 11 mins ago
Assistant Sales Trainee Manager
Sherwin-Williams
Regina, SK
The Sherwin-Williams Assistant Manager Trainee Program is an accelerated, entry-level position designed to prepare current employees for a Store Management role in 18-24 months. With…
Added 11 mins ago
QC - ASSISTANT STORE MANAGER
The Aldo Group Inc / Le Groupe Aldo Inc.
LaSalle, QC
As Assistant Store Manager, you’re the Store Manager’s right hand and a key player in creating an amazing store experience. You lead by example, inspire your team to hit sales goals, and…
Added 11 mins ago
Assistant Public Trustee - Finance
Government of Alberta
AB
Job Title: Assistant Public Trustee - Finance
Added 12 mins ago
QM
Administrative Assistant
Quantum Management Services Ltd.
Mississauga, ON
- $55,000 to $58,000 CAD / year
- Full-time
- Coordinate general office operations, facilities, maintenance, IT support, and administrative requirements.
Added 27 mins ago
HP
Property Assistant
HighView Partners
Markham, ON
- Full-time
…enjoys solving problems, building relationships and keeping operations running smoothly, we encourage you to apply and discover how HighView can help you make your Best Next…
Added 27 mins ago
PV
Keyholder
Pet Valu
Edmonton, AB
- Part-time
…and Total Pet and together we are one of the largest retail operations in North America dedicated to providing families with food and supplies for dogs, cats, companion birds, wild birds,…
Added 27 mins ago
PV
Keyholder
Pet Valu
Edmonton, AB
- Part-time
…and Total Pet and together we are one of the largest retail operations in North America dedicated to providing families with food and supplies for dogs, cats, companion birds, wild birds,…
Added 27 mins ago
DG
Maintenance Assistant
Dexterra Group
ON · Ontario, Canada
- Full-time
Added 27 mins ago
TC
Administrative Assistant
The CSL Group Inc.
Montreal, QC
- Full-time
Are you a passionate Administrative Assistant? Are you looking to work with one of Montreal’s top employers? Are you interested working with a dynamic executive team by managing priorities,…
Added 41 mins ago
Pharmacy Assistant - L1
CareRx
Edmonton, AB
CareRx is looking for a Pharmacy Assistant, L1 to join our Pharmacy team in supporting a group of LTC Homes and Retirement Communities. The Pharmacy Assistant will assist with the…
Added 41 mins ago
Pharmacy Assistant - L1
CareRx
Calgary, AB
CareRx is looking for a Pharmacy Assistant, L1 to join our Pharmacy team in supporting a group of LTC Homes and Retirement Communities. The Pharmacy Assistant will assist with the…
Added 41 mins ago
Pharmacy Assistant, L1
CareRx
Kelowna, BC
CareRx is looking for a Pharmacy Assistant, L1 to join our Pharmacy team in supporting a group of LTC Homes and Retirement Communities. The Pharmacy Assistant will assist with the…
Added 41 mins ago
Retail Assistant Store Manager
Fire & Flower Inc.
Smiths Falls, ON
The Retail Assistant Store Manager, under the direction of the Retail Store Manager, is primarily responsible for the daily business operations of the store including training and…
Added 41 mins ago
Management and Sales Trainee
Sherwin-Williams
Regina, SK
…philosophy, you will have the opportunity to progress into an Assistant Store Manager position upon successful completion of the initial 8-week…
Added 41 mins ago
Management and Sales Trainee
Sherwin-Williams
Winnipeg, MB
…philosophy, you will have the opportunity to progress into an Assistant Store Manager position upon successful completion of the initial 8-week…
Added 42 mins ago
M
LOA Support Representative | 2 Openings
McKesson
Mississauga, ON
- Full-time
Support Employee Care Operations – Be proficient at Employee Care systems and operations to support broader Employee Care team as needed. This may include, but is not limited to, support of…
Added 42 mins ago
Assistant Store Manager
JD Sports / Livestock / Size?
Regina, SK
Our Retail team is is looking for an Assistant Store Manager at our Cornwall Centre location in Regina, SK! Come join our quickly growing and developing team at JD Sports Canada. Main…
Added 42 mins ago
SHIFT LEADER - WHITBY
Kitchen Stuff Plus
Whitby, ON
Supervise and direct sales floor operations in the areas of customer service, merchandising, housekeeping standards, shipping and receiving and health and safety
Added 42 mins ago
SC
Receptionist/Treasury Teller Permanent Full-Time
Sydney Credit Union
Sydney Indian Reserve No. 28A, NS · Sydney, Nova Scotia
- Full-time
…the Receptionist/Treasury Teller position. Reporting to the Assistant Branch Managers, this role is responsible for delivering exceptional front-line service, managing treasury operations,…
Added 42 mins ago
TH
DIRECTEUR ADJOINT, EXPLOITATION
The Home Depot Canada
Grande Prairie, AB
- Full-time
Assistant Store Managers (ASMs) are responsible for providing Customers with a convenient and enjoyable shopping experience. They work to create an inviting shopping environment for…
Added 42 mins ago
SR
Executive Assistant
Specialized Recruiting Group -London, Ontario
London, ON
- Full-time
Our client is looking to add an Executive Assistant to their established team.
Added 42 mins ago
A
People and Culture Assistant
AdaptAbilities
AB · Edmonton, AB
- $19 to $20.46 CAD / hour
- Full-time
…the possibility of extension. The People and Culture (P&C) Assistant will provide administrative support for day-to-day P&C operations and processes. This role plays an important role in…
Added 56 mins ago
C
Branch Assistant
CIBC
Thornhill, ON
- Full-time
CIBC’s Wood Gundy team is the full-service brokerage division of CIBC serving our high net worth clientele. As a Branch Assistant, you will provide ongoing support to the branch manager and…
Added 56 mins ago
C
Branch Assistant (12 month contract)
CIBC
Toronto, ON
- Full-time
CIBC’s Wood Gundy team is the full-service brokerage division of CIBC serving our high net worth clientele. As a Branch Assistant, you will provide ongoing support to the branch manager and…

Quantum Management Services Ltd.

Administrative Assistant

Mississauga, ON, Canada

$55,000 to $58,000 CAD / year · Full-time

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Job details

Pay: $55,000 to $58,000 CAD / year
Job type: Full-time
Apply by: Dec 5, 2026
Experience: Minimum 3+ years of experience in administrative coordination, executive support, office management, or a related role.
Posting language: English
Posted: Nov 5, 2026

Original job description

osition: Administrative Assistant
Location: Mississauga, ON (On-Site)
Salary: $55,000-$58,000
Job Type: Permanent
Posting Type: Open Vacancy

We are seeking a highly organized, detail-oriented, and proactive Administrative Coordinator to support the President and department managers within an established organization operating in the regulatory compliance industry.

The successful candidate will provide administrative and operational support across various business functions, including reporting, scheduling, office coordination, research, and internal communications. Experience in a regulated industry or compliance-focused environment would be considered an asset.

Key Responsibilities

Coordinate and prepare weekly, monthly, and quarterly reports for senior management.
Monitor business performance, track sales volumes, and identify trends.
Provide administrative support, including scheduling meetings, managing appointments, and coordinating travel arrangements.
Prepare presentations, reports, corporate documents, meeting minutes, and correspondence.
Conduct research to support business development, industry initiatives, and organizational projects.
Coordinate general office operations, facilities, maintenance, IT support, and administrative requirements.
Liaise with internal departments, external service providers, and stakeholders to support business operations and workplace safety.
Assist with improving office procedures, maintaining records, and handling confidential information professionally.

Qualifications and Requirements

- Minimum 3+ years of experience in administrative coordination, executive support, office management, or a related role.
- University or college education in Business Administration or a related field is considered an asset.
- Proficiency in Microsoft Office; experience with HubSpot CRM and Sage 300 is an asset.
- Experience working in a regulated industry or compliance-focused environment is considered an asset.
- Strong organizational, communication, analytical, and problem-solving skills, with the ability to manage multiple priorities.

An excellent opportunity to work closely with senior leadership, gain exposure to various business functions, and contribute to the success of an established organization while growing professionally.

Please send your resume in Word version to angela.quinlan@quantum.ca

REFER A PERM HIRE AND EARN A CASH BONUS! For details, click here.

All applications are reviewed by our recruitment team, and hiring decisions are made by people. We may also use AI-enabled tools to support parts of the application review process.

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More about this job

Responsibilities

Coordinate management reporting, monitor business performance, and provide scheduling, travel, document preparation, and research support to senior leadership and department managers. Oversee office operations and liaise with internal teams and external providers while maintaining records, supporting workplace safety, and handling confidential information.

Requirements

Requires at least three years of experience in administrative coordination, executive support, office management, or a related role, along with strong organizational, communication, analytical, and problem-solving skills. Business Administration or related education, Microsoft Office proficiency, HubSpot CRM or Sage 300 experience, and experience in a regulated or compliance-focused industry are assets.

Skills

Administrative Coordination
Executive Support
Office Management
Reporting
Business Performance Monitoring
Scheduling
Travel Coordination
Presentation Preparation
Research
Office Operations
Facilities Coordination
Recordkeeping
Confidential Information Handling
Microsoft Office
HubSpot CRM
Sage 300

Visa sponsorship

Not detected in the job text

Hiring contact

Angela Quinlan

Hiring contact email

angela.quinlan@quantum.ca

Keywords

Administrative Coordination
Executive Support
Office Management
Business Administration
Regulatory Compliance
Management Reporting
Business Performance
Sales Volumes
Scheduling
Appointment Management
Travel Arrangements
Presentations
Corporate Documents
Meeting Minutes
Business Development
Industry Research
Office Operations
Facilities Coordination
Maintenance
IT Support
Workplace Safety
Records Management
Confidential Information
Microsoft Office
HubSpot CRM
Sage 300

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