Jobs in Canada

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Added 14 mins ago
VC
Marketing Assistant and Office Administrator
VDZ+A Consulting
Fort Langley, BC
- Full-time
Provide administrative support to principals and project teams.
Added 14 mins ago
QM
Administrative Assistant
Quantum Management Services Ltd.
Mississauga, ON
- $55,000 to $58,000 CAD / year
- Full-time
We are seeking a highly organized, detail-oriented, and proactive Administrative Coordinator to support the President and department managers within an established organization operating in…
Added 14 mins ago
WA
Internal Service Coordinator
Wood Automotive Group
Calgary, AB
- Full-time
Okotoks Ford Lincoln is now accepting resumes for an Internal Service Coordinator to join our team!
Added 14 mins ago
FS
Centralized Operations Reservations (CORE) Agent
Four Seasons Hotels and Resorts
Toronto, ON · Four Seasons Toronto
- Full-time
Smart Serve Certification is required · Successful candidates must possess legal work authorization in Canada
Added 15 mins ago
Coordinator, Academic Collaborations and Pathways
Wilfrid Laurier University
Waterloo, ON
In addition, the incumbent will be required to work at the Brantford campus as directed by their manager, typically 2 days per week
Added 15 mins ago
Outreach, Engagement & Events Coordinator (Term)
University of Toronto
Mississauga, ON
The Outreach, Engagement & Events Coordinator plays a key role in advancing UTM's student recruitment, outreach, communications, admissions, and engagement priorities. As a member of the…
Added 30 mins ago
YO
Recruitment & Systems Coordinator
YMCA of Greater Toronto
Markham, ON
- Full-time
The Recruitment and Systems Coordinator is responsible for sourcing and recruiting high-quality candidates, while developing systems to track, pre-qualify, and maintain a pipeline of staff…
Added 30 mins ago
SE
Human Resources Coordinator - Operations
STEP Energy Services
Blackfalds, AB · Red Deer, AB
- Full-time
The Human Resources Coordinator - Operations supports the day-to-day delivery of HR services across multiple business areas. This role assists with recruitment, onboarding, employee…
Added 30 mins ago
SV
Patient Experience Coordinator
Skin Vitality Medical Clinic
Burlington, ON
- $19 to $20 CAD / hour
- Full-time
Patient Experience Coordinator - Skin Vitality Medical Clinic
Added 30 mins ago
QM
Administrative & Office Coordinator - Executive Support
Quantum Management Services Ltd.
Toronto, ON · North York, ON
- $70,000 to $75,000 CAD / year
- Full-time
Position: Administrative & Office Coordinator - Executive Support
Added 45 mins ago
Maintenance Manager
Optima Living
Surrey, BC
Supports the Community Relations Coordinator in providing tours of the community as needed.
Added 45 mins ago
NC
Information Technology Coordinator
NUTEM Custom Manufacturing Ltd
Hamilton, ON · Greater Hamilton (Burlington) Metropolitan Area
- Full-time
Provide general IT administrative support across all company locations.
Added 45 mins ago
Sales Support Coordinator
Enercare
Toronto, ON
Job Title: Sales Support Coordinator (3-4-months Temp)
Added 45 mins ago
UO
Graduate Coordinator
University of Alberta
Edmonton, AB
- Full-time
Reporting to the Director, Office of Education, the Graduate Coordinator provides dedicated program graduate support to the faculties and programs in the College, working collaboratively…
Added 45 mins ago
OE
Office Coordinator/Coordonnateur(trice) de bureau
Otis Elevator Co.
Montreal, QC
- Full-time
Otis Elevator Company is searching for a highly effective and organized office coordinator. The successful candidate must be an ambitious, self-reliant, and focused to perform a wide range…
Added 1 hour ago
OS
Program Coordinator, Sensplex (Contract)
Ottawa Senators
Ottawa, ON
- Full-time
- Contract
Must have an intimate knowledge and understanding of the game of ice hockey · Must hold a valid driver’s license and have own means of transportation
Added 1 hour ago
BS
Order Manager- Bilingual
Bilingual Source
Mississauga, ON
- $50,000 to $60,000 CAD / year
- Full-time
Our client is seeking a Bilingual Order Management Coordinator for an in-office role in Mississauga. You'll use your order management experience and ERP knowledge to support customers…
Added 1 hour ago
GT
Merchandise Coordinator (Fashion & Home)
Giant Tiger
Ottawa, ON · Montreal, QC · Laval, QC
- Full-time
…communities and built on 60+ years of success. As part of our store support team, your work directly impacts stores across the country and drives the value that our customers see on the…
Added 1 hour ago
Administrative Coordinator
University of Toronto
Toronto, ON
As Administrative Coordinator, you will support senior leaders within the unit by acting as the first point of contact for learners, education leaders, staff and other stakeholders. You…
Added 1 hour ago
Maintenance Manager
Optima Living
Surrey, BC
Supports the Community Relations Coordinator in providing tours of the community as needed.
Added 1 hour ago
WE
Business Development Coordinator
Winnipeg Economic Development & Tourism
Winnipeg, MB
- Full-time
The Business Development Coordinator (BDC) ensures the accuracy and timely delivery of projects to support economic development efforts, and to enable the team to pursuit of high-potential…
Added 1 hour ago
ST
Transportation & Logistics Coordinator
Stone Tile International
Toronto, ON
- Full-time
…supporting shipping processes. The Transportation & Logistics Coordinator will be responsible for providing support to internal stakeholders uploading pick tickets and transfers and also…
Added 1 hour ago
C
Payroll Coordinator
CPCS
Ottawa, ON
- $60,000 to $68,000 CAD / year
- Full-time
Support internal and external audits by providing payroll documentation and analysis, and assist with financial audits as required.
Added 1 hour ago
Client Service Coordinator
Bayshore
Fredericton, NB
Are you passionate about making a difference in patient care? Join our dynamic team as a Client Scheduling Coordinator and be the vital link between patients, families, and healthcare…
Added 1 hour ago
ER
Service Coordinator - Commercial Roofing
Empire Roofing
Georgetown, ON
- Full-time
The Service Coordinator will also support 24/7 emergency and on-call roofing services, including coordinating after-hours service requests. Roofing work is often weather-dependent, so the…

Quantum Management Services Ltd.

Administrative Assistant

Mississauga, ON, Canada

$55,000 to $58,000 CAD / year · Full-time

Apply on LinkedIn About employer

Applications open in a new tab.

Job details

Pay: $55,000 to $58,000 CAD / year
Job type: Full-time
Apply by: Dec 13, 2026
Experience: Minimum 3+ years of experience in administrative coordination, executive support, office management, or a related role.
Posting language: English
Posted: Nov 13, 2026

Original job description

osition: Administrative Assistant
Location: Mississauga, ON (On-Site)
Salary: $55,000-$58,000
Job Type: Permanent
Posting Type: Open Vacancy

We are seeking a highly organized, detail-oriented, and proactive Administrative Coordinator to support the President and department managers within an established organization operating in the regulatory compliance industry.

The successful candidate will provide administrative and operational support across various business functions, including reporting, scheduling, office coordination, research, and internal communications. Experience in a regulated industry or compliance-focused environment would be considered an asset.

Key Responsibilities

Coordinate and prepare weekly, monthly, and quarterly reports for senior management.
Monitor business performance, track sales volumes, and identify trends.
Provide administrative support, including scheduling meetings, managing appointments, and coordinating travel arrangements.
Prepare presentations, reports, corporate documents, meeting minutes, and correspondence.
Conduct research to support business development, industry initiatives, and organizational projects.
Coordinate general office operations, facilities, maintenance, IT support, and administrative requirements.
Liaise with internal departments, external service providers, and stakeholders to support business operations and workplace safety.
Assist with improving office procedures, maintaining records, and handling confidential information professionally.

Qualifications and Requirements

- Minimum 3+ years of experience in administrative coordination, executive support, office management, or a related role.
- University or college education in Business Administration or a related field is considered an asset.
- Proficiency in Microsoft Office; experience with HubSpot CRM and Sage 300 is an asset.
- Experience working in a regulated industry or compliance-focused environment is considered an asset.
- Strong organizational, communication, analytical, and problem-solving skills, with the ability to manage multiple priorities.

An excellent opportunity to work closely with senior leadership, gain exposure to various business functions, and contribute to the success of an established organization while growing professionally.

Please send your resume in Word version to angela.quinlan@quantum.ca

REFER A PERM HIRE AND EARN A CASH BONUS! For details, click here.

All applications are reviewed by our recruitment team, and hiring decisions are made by people. We may also use AI-enabled tools to support parts of the application review process.

#twe1

Apply on LinkedIn About employer

More about this job

Responsibilities

Coordinate management reporting, monitor business performance and sales trends, and provide scheduling, travel, document preparation, and research support. Oversee office operations and liaise with internal departments, service providers, and stakeholders while maintaining records and handling confidential information.

Requirements

Requires at least three years of experience in administrative coordination, executive support, office management, or a related role, along with strong organizational, communication, analytical, and problem-solving skills. Business Administration education, experience in a regulated or compliance-focused environment, and proficiency with HubSpot CRM or Sage 300 are considered assets; Microsoft Office proficiency is expected.

Skills

Administrative Coordination
Executive Support
Report Preparation
Business Performance Monitoring
Sales Tracking
Scheduling
Travel Coordination
Presentation Preparation
Business Research
Office Operations
Facilities Coordination
Internal Communications
Recordkeeping
Confidential Information Handling
Microsoft Office
HubSpot CRM

Visa sponsorship

Not detected in the job text

Hiring contact

Angela Quinlan

Hiring contact email

angela.quinlan@quantum.ca

Keywords

Administrative Coordination
Executive Support
Office Management
Business Administration
Regulatory Compliance
Management Reporting
Business Performance
Sales Volumes
Trend Analysis
Scheduling
Appointment Management
Travel Arrangements
Presentations
Meeting Minutes
Business Development
Research
Office Operations
Facilities
Maintenance
IT Support
Workplace Safety
Records Management
Confidential Information
Microsoft Office
HubSpot CRM
Sage 300

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Jobs in Canada