Jobs in Canada

25+ jobs

Group jobs by employerEmail me new jobs Save this search

Added 19 mins ago
OV
Warehouse Coordinator | Part-Time | TD Station
Oak View Group
Saint John, NB
- $20 CAD / hour
- Part-time
The Warehouse Coordinator is responsible for the effective running of venue distribution/warehouse operations, including inventory, receiving, purchasing, purchase order tracking, and…
Added 19 mins ago
QM
Administrative Assistant
Quantum Management Services Ltd.
Mississauga, ON
- $55,000 to $58,000 CAD / year
- Full-time
We are seeking a highly organized, detail-oriented, and proactive Administrative Coordinator to support the President and department managers within an established organization operating in…
Added 19 mins ago
FS
Centralized Operations Reservations (CORE) Agent
Four Seasons Hotels and Resorts
Toronto, ON · Four Seasons Toronto
- Full-time
Smart Serve Certification is required · Successful candidates must possess legal work authorization in Canada
Added 35 mins ago
SE
Human Resources Coordinator - Operations
STEP Energy Services
Blackfalds, AB · Red Deer, AB
- Full-time
The Human Resources Coordinator - Operations supports the day-to-day delivery of HR services across multiple business areas. This role assists with recruitment, onboarding, employee…
Added 36 mins ago
HN
Manager, Community Programs
Hospice Niagara
St. Catharines, ON
- $65,348 to $79,199 CAD / year
- Full-time
…Bereavement Counsellors, Bereavement Specialist, Bereavement Coordinator, Community Program Coordinators and Clinical…
Added 36 mins ago
DC
Coordinator, Facility Management
Defence Construction Canada
Cold Lake, AB
- Full-time
The Coordinator, Facility Management, provides operations and maintenance services for Client-Partner facilities. The incumbent manages and administers contracts related to facility…
Added 36 mins ago
DC
Coordinator, Facility Management
Defence Construction Canada
Cold Lake, AB
- Full-time
We're looking for a Coordinator, Facility Management to help manage facilities, maintenance contracts, and service providers that support Canada's defence operations. In this role, you'll…
Added 36 mins ago
SV
Patient Experience Coordinator
Skin Vitality Medical Clinic
Burlington, ON
- $19 to $20 CAD / hour
- Full-time
Patient Experience Coordinator - Skin Vitality Medical Clinic
Added 36 mins ago
QM
Administrative & Office Coordinator - Executive Support
Quantum Management Services Ltd.
Toronto, ON · North York, ON
- $70,000 to $75,000 CAD / year
- Full-time
- 2+ years of experience in an Administrative Assistant, Office Coordinator, Administrative Coordinator or similar role.
Added 50 mins ago
Maintenance Manager
Optima Living
Surrey, BC
…journeys, Optima Living was created to provide a more home-like experience in seniors housing and care. What began as a personal mission has grown into one of Western Canada’s leading…
Added 50 mins ago
PE
Site Safety & Training Coordinator
Paladin Energy
La Loche, SK
- Full-time
Paladin Canada is seeking an experienced Safety & Training Coordinator to support day-to-day health, safety, and training activities supporting exploration and construction activities at…
Added 50 mins ago
G
REQ26-185 - Technician – Mining Geology
Glencore
Quebec, QC
- Temporary
Service : Mining Operations, Engineering, and Geology
Added 50 mins ago
HN
Manager, Community Programs
Hospice Niagara
St. Catharines, ON
- Full-time
…Bereavement Counsellors, Bereavement Specialist, Bereavement Coordinator, Community Program Coordinators and Clinical…
Added 50 mins ago
UO
Graduate Coordinator
University of Alberta
Edmonton, AB
- Full-time
Reporting to the Director, Office of Education, the Graduate Coordinator provides dedicated program graduate support to the faculties and programs in the College, working collaboratively…
Added 50 mins ago
OE
Office Coordinator/Coordonnateur(trice) de bureau
Otis Elevator Co.
Montreal, QC
- Full-time
Otis Elevator Company is searching for a highly effective and organized office coordinator. The successful candidate must be an ambitious, self-reliant, and focused to perform a wide range…
Added 50 mins ago
R&
Addiction Recovery Program Manager - Women's
Ruth & Naomi's Mission
Chilliwack, BC
- Full-time
$62,000–$70,000 annually, dependent on experience
Added 1 hour ago
OS
Program Coordinator, Sensplex (Contract)
Ottawa Senators
Ottawa, ON
- Full-time
- Contract
Must have an intimate knowledge and understanding of the game of ice hockey · Must hold a valid driver’s license and have own means of transportation
Added 1 hour ago
EA
Customer Service Agent
Executive Aviation
Kelowna, BC
- Part-time
…industry. This role reports directly to an amazing Customer Service Coordinator who is there to support…
Added 1 hour ago
GC
REQ26-185 - Technician – Mining Geology
Glencore Canada
Quebec, QC
- Temporary
Service : Mining Operations, Engineering, and Geology
Added 1 hour ago
HN
Director of Care
Hospice Niagara
St. Catharines, ON
- Full-time
Embed cultural safety and equity into residence operations and care delivery, building meaningful relationships with Indigenous and other community partners to strengthen access, trust and…
Added 1 hour ago
EV
Part-time Traffic Guard (weekends)
Eminent Valet
Milton, ON
- Part-time
Eminent Valet is actively seeking for reliable, energetic, and customer-focused Traffic Guards to join our Part-time operations team at a major outdoor shopping destination in Halton Hills…
Added 1 hour ago
GT
Merchandise Coordinator (Fashion & Home)
Giant Tiger
Ottawa, ON · Montreal, QC · Laval, QC
- Full-time
Respond to Buyer's Help Desk inquiries by providing accurate SKU information to support business operations.
Added 1 hour ago
EV
Part-time Traffic Guard (weekends)
Eminent Valet
Milton, ON
- Part-time
Eminent Valet is actively seeking for reliable, energetic, and customer-focused Traffic Guards to join our Part-time operations team at a major outdoor shopping destination in Halton Hills…
Added 1 hour ago
Maintenance Manager
Optima Living
Surrey, BC
…journeys, Optima Living was created to provide a more home-like experience in seniors housing and care. What began as a personal mission has grown into one of Western Canada’s leading…
Added 1 hour ago
C
Payroll Coordinator
CPCS
Ottawa, ON
- $60,000 to $68,000 CAD / year
- Full-time
…accounts payable activities, helping keep our global finance operations running…

Quantum Management Services Ltd.

Administrative Assistant

Mississauga, ON, Canada

$55,000 to $58,000 CAD / year · Full-time

Apply on LinkedIn About employer

Applications open in a new tab.

Job details

Pay: $55,000 to $58,000 CAD / year
Job type: Full-time
Apply by: Dec 13, 2026
Experience: Minimum 3+ years of experience in administrative coordination, executive support, office management, or a related role.
Posting language: English
Posted: Nov 13, 2026

Original job description

osition: Administrative Assistant
Location: Mississauga, ON (On-Site)
Salary: $55,000-$58,000
Job Type: Permanent
Posting Type: Open Vacancy

We are seeking a highly organized, detail-oriented, and proactive Administrative Coordinator to support the President and department managers within an established organization operating in the regulatory compliance industry.

The successful candidate will provide administrative and operational support across various business functions, including reporting, scheduling, office coordination, research, and internal communications. Experience in a regulated industry or compliance-focused environment would be considered an asset.

Key Responsibilities

Coordinate and prepare weekly, monthly, and quarterly reports for senior management.
Monitor business performance, track sales volumes, and identify trends.
Provide administrative support, including scheduling meetings, managing appointments, and coordinating travel arrangements.
Prepare presentations, reports, corporate documents, meeting minutes, and correspondence.
Conduct research to support business development, industry initiatives, and organizational projects.
Coordinate general office operations, facilities, maintenance, IT support, and administrative requirements.
Liaise with internal departments, external service providers, and stakeholders to support business operations and workplace safety.
Assist with improving office procedures, maintaining records, and handling confidential information professionally.

Qualifications and Requirements

- Minimum 3+ years of experience in administrative coordination, executive support, office management, or a related role.
- University or college education in Business Administration or a related field is considered an asset.
- Proficiency in Microsoft Office; experience with HubSpot CRM and Sage 300 is an asset.
- Experience working in a regulated industry or compliance-focused environment is considered an asset.
- Strong organizational, communication, analytical, and problem-solving skills, with the ability to manage multiple priorities.

An excellent opportunity to work closely with senior leadership, gain exposure to various business functions, and contribute to the success of an established organization while growing professionally.

Please send your resume in Word version to angela.quinlan@quantum.ca

REFER A PERM HIRE AND EARN A CASH BONUS! For details, click here.

All applications are reviewed by our recruitment team, and hiring decisions are made by people. We may also use AI-enabled tools to support parts of the application review process.

#twe1

Apply on LinkedIn About employer

More about this job

Responsibilities

Coordinate management reporting, monitor business performance and sales trends, and provide scheduling, travel, document preparation, and research support. Oversee office operations and liaise with internal departments, service providers, and stakeholders while maintaining records and handling confidential information.

Requirements

Requires at least three years of experience in administrative coordination, executive support, office management, or a related role, along with strong organizational, communication, analytical, and problem-solving skills. Business Administration education, experience in a regulated or compliance-focused environment, and proficiency with HubSpot CRM or Sage 300 are considered assets; Microsoft Office proficiency is expected.

Skills

Administrative Coordination
Executive Support
Report Preparation
Business Performance Monitoring
Sales Tracking
Scheduling
Travel Coordination
Presentation Preparation
Business Research
Office Operations
Facilities Coordination
Internal Communications
Recordkeeping
Confidential Information Handling
Microsoft Office
HubSpot CRM

Visa sponsorship

Not detected in the job text

Hiring contact

Angela Quinlan

Hiring contact email

angela.quinlan@quantum.ca

Keywords

Administrative Coordination
Executive Support
Office Management
Business Administration
Regulatory Compliance
Management Reporting
Business Performance
Sales Volumes
Trend Analysis
Scheduling
Appointment Management
Travel Arrangements
Presentations
Meeting Minutes
Business Development
Research
Office Operations
Facilities
Maintenance
IT Support
Workplace Safety
Records Management
Confidential Information
Microsoft Office
HubSpot CRM
Sage 300

Report this job

Work requirements

Jobs in Canada