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Added 10 mins ago
PC
Client Service Specialist
People Corporation
Winnipeg, MB · Kingston, ON · Toronto, ON · MB - PC NPW - Wpg
- Full-time
Provide support to Account Managers, including the set-up of new groups, client service, and administration
Added 10 mins ago
GO
Director, Human Resources
Government of Nunavut Recruitment
Iqaluit, NU
- Full-time
The Director provides leadership in the planning, development, implementation, administration and coordination of all departmental human resource activities, including the advancement of…
Added 10 mins ago
TS
Front Line Supervisor Night Shift (Contract)
The Salvation Army Canada and Bermuda Territory
Toronto, ON · Florence Booth House
- Full-time
…needs and live out our mission, vision and values of hope, service, dignity and stewardship. As a faith- and values-based organization, we hire and serve people of all backgrounds and walks…
Added 10 mins ago
D
Manager
Desjardins
Montreal, QC · Levis, QC
- Full-time
…sector. You are responsible for administrating your group’s service offer, developing and implementing its business plan, and overseeing activities supporting the administrative…
Added 10 mins ago
D
Dental Administrator - Dr. Naji Louis Family Dentistry
dentalcorp
Almonte, ON · Dr. Naji Louis Family Dentistry
- Part-time
…the clinic has built a strong reputation for compassionate service, clinical excellence, and personalized…
Added 10 mins ago
B
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Montreal, QC · Laval, QC · Boucherville, QC
- Full-time
Develop and implement a client growth and retention strategy to build a long-term profitable loan portfolio with clients, while providing high quality client service.
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Pharmacist
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Kitchener, ON
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Added 10 mins ago
Spécialiste DevOps / DevOps Specialist
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3+ ans d'expérience dans l'exploitation d'infrastructures de production en DevOps, ingénierie de plateforme, SRE ou administration système, avec un fort accent sur l'automatisation.
Added 10 mins ago
SN
198-26-1 School Counselling and Support Worker
Six Nations
Ohsweken, ON
- Full-time
…environment dedicated to providing the highest standard of service. The Worker will collaborate with administration, staff, students, and families of students attending federal and private…
Added 24 mins ago
OC
Assistant(e) administratif(ve) sénior(e), Ventes & marketing | Senior, Administrative Assistant, Marketing & Sales Services
Organon Canada
Kirkland, QC
- Full-time
Fournir un soutien administratif démontrant un service à la clientèle d'une qualité et d'un professionnalisme exceptionnels.
Added 24 mins ago
QM
Administrative Assistant
Quantum Management Services Ltd.
Mississauga, ON
- $55,000 to $58,000 CAD / year
- Full-time
- Liaise with internal departments, external service providers, and stakeholders to support business operations and workplace safety.
Added 24 mins ago
WA
Internal Service Coordinator
Wood Automotive Group
Calgary, AB
- Full-time
The Internal Coordinator is responsible for working closely with the Service and Sales teams to manage the delivery process of all vehicles in addition to acting as a liaison between Parts,…
Added 24 mins ago
R
Cashier
RONA
Joliette, QC
- Full-time
We operate or service corporate and affiliated dealer stores. With a distinctive product and service offering and complementary store formats ranging from neighbourhood hardware stores to…
Added 24 mins ago
TS
Operations Supervisor
The Seaboard Transport Group
Corner Brook, NL
- Full-time
…focus on safety, driver and customer relationships and customer service, The Operations Supervisor provides and support to the driver coordination team, assists in training new staff, and…
Added 24 mins ago
Bylaw Clerk - Licensing & Parking Services
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Regina, SK
The Bylaw Clerk is responsible for delivering front-line administrative, customer service, financial, and data entry support related to the administration of business, vehicle for hire,…
Added 24 mins ago
Licensed Practical Nurse (LPN) - Concordia Place
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Winnipeg, MB
Rotating shifts and weekends may be required
Added 24 mins ago
Corporate Services Clerk (Clerk 3)
The Government of Nova Scotia
Halifax, NS
…related to assigned software access, purchasing and travel card administration, ergonomic assessment requests, technology refresh activities, and departmental inventory and asset…
Added 24 mins ago
Coordinator, Academic Collaborations and Pathways
Wilfrid Laurier University
Waterloo, ON
In addition, the incumbent will be required to work at the Brantford campus as directed by their manager, typically 2 days per week
Added 40 mins ago
VC
Program Assistant, Mental Health & Substance Use (Medical Office Assistant/MOA)
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Sechelt, BC
- $26.42 to $28.25 CAD / hour
- Other
Added 40 mins ago
SE
Human Resources Coordinator - Operations
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Blackfalds, AB · Red Deer, AB
- Full-time
…recruitment, onboarding, employee changes, offboarding, HR administration, reporting, and various HR programs and initiatives while providing responsive support to professionals and…
Added 40 mins ago
VC
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Vancouver Coastal Health
Sechelt, BC
- $33.49 to $35.31 CAD / hour
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A working knowledge and familiarity with health and social service programs specific to the North Shore and more generally speaking in the Lower Mainland.
Added 40 mins ago
EC
IAM Analyst
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NS · Dartmouth, NS
- Full-time
…Management (IAM) Analyst is responsible for the implementation, administration, and continuous improvement of ECCU’s identity governance and access control framework. This role ensures…
Added 40 mins ago
A
Colleague Concierge
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- Full-time
Ability required to work on holidays, weekends, overnights, and other non-day shifts
Added 40 mins ago
AC
Vice President, Finance
Assiniboine Credit Union
Winnipeg, MB
- Full-time
Accountable for department results and service levels, standards and ensuring team capabilities support the delivery and execution of strategic and operational plans
Added 40 mins ago
HB
Platform Engineer - $210,000 + bonus! (Fintech)
Hunter Bond
Montreal, QC
- Full-time
…improving operational efficiency, building CI/CD pipelines and self-service workflows, and making life better for developers and…

Quantum Management Services Ltd.

Administrative Assistant

Mississauga, ON, Canada

$55,000 to $58,000 CAD / year · Full-time

Apply on LinkedIn About employer

Applications open in a new tab.

Job details

Pay: $55,000 to $58,000 CAD / year
Job type: Full-time
Apply by: Dec 13, 2026
Experience: Minimum 3+ years of experience in administrative coordination, executive support, office management, or a related role.
Posting language: English
Posted: Nov 13, 2026

Original job description

osition: Administrative Assistant
Location: Mississauga, ON (On-Site)
Salary: $55,000-$58,000
Job Type: Permanent
Posting Type: Open Vacancy

We are seeking a highly organized, detail-oriented, and proactive Administrative Coordinator to support the President and department managers within an established organization operating in the regulatory compliance industry.

The successful candidate will provide administrative and operational support across various business functions, including reporting, scheduling, office coordination, research, and internal communications. Experience in a regulated industry or compliance-focused environment would be considered an asset.

Key Responsibilities

Coordinate and prepare weekly, monthly, and quarterly reports for senior management.
Monitor business performance, track sales volumes, and identify trends.
Provide administrative support, including scheduling meetings, managing appointments, and coordinating travel arrangements.
Prepare presentations, reports, corporate documents, meeting minutes, and correspondence.
Conduct research to support business development, industry initiatives, and organizational projects.
Coordinate general office operations, facilities, maintenance, IT support, and administrative requirements.
Liaise with internal departments, external service providers, and stakeholders to support business operations and workplace safety.
Assist with improving office procedures, maintaining records, and handling confidential information professionally.

Qualifications and Requirements

- Minimum 3+ years of experience in administrative coordination, executive support, office management, or a related role.
- University or college education in Business Administration or a related field is considered an asset.
- Proficiency in Microsoft Office; experience with HubSpot CRM and Sage 300 is an asset.
- Experience working in a regulated industry or compliance-focused environment is considered an asset.
- Strong organizational, communication, analytical, and problem-solving skills, with the ability to manage multiple priorities.

An excellent opportunity to work closely with senior leadership, gain exposure to various business functions, and contribute to the success of an established organization while growing professionally.

Please send your resume in Word version to angela.quinlan@quantum.ca

REFER A PERM HIRE AND EARN A CASH BONUS! For details, click here.

All applications are reviewed by our recruitment team, and hiring decisions are made by people. We may also use AI-enabled tools to support parts of the application review process.

#twe1

Apply on LinkedIn About employer

More about this job

Responsibilities

Coordinate management reporting, monitor business performance and sales trends, and provide scheduling, travel, document preparation, and research support. Oversee office operations and liaise with internal departments, service providers, and stakeholders while maintaining records and handling confidential information.

Requirements

Requires at least three years of experience in administrative coordination, executive support, office management, or a related role, along with strong organizational, communication, analytical, and problem-solving skills. Business Administration education, experience in a regulated or compliance-focused environment, and proficiency with HubSpot CRM or Sage 300 are considered assets; Microsoft Office proficiency is expected.

Skills

Administrative Coordination
Executive Support
Report Preparation
Business Performance Monitoring
Sales Tracking
Scheduling
Travel Coordination
Presentation Preparation
Business Research
Office Operations
Facilities Coordination
Internal Communications
Recordkeeping
Confidential Information Handling
Microsoft Office
HubSpot CRM

Visa sponsorship

Not detected in the job text

Hiring contact

Angela Quinlan

Hiring contact email

angela.quinlan@quantum.ca

Keywords

Administrative Coordination
Executive Support
Office Management
Business Administration
Regulatory Compliance
Management Reporting
Business Performance
Sales Volumes
Trend Analysis
Scheduling
Appointment Management
Travel Arrangements
Presentations
Meeting Minutes
Business Development
Research
Office Operations
Facilities
Maintenance
IT Support
Workplace Safety
Records Management
Confidential Information
Microsoft Office
HubSpot CRM
Sage 300

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