Closed listing
Administrative Assistant - Executive Support
- Toronto, ON, Canada
$26 CAD / hour · Temporary
This opening has closed.
The original listing is kept below for reference.
Job details
- Pay
- $26 CAD / hour
- Job type
- Temporary
- Closing date
- Experience
- 2+ years of experience in an administrative, executive assistant, or similar role
- Working hours
- 20-25 hours per week
- Posting language
- English
- Posted
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Search current openingsOriginal job description
Archived listing. The details below describe a past opening.
Position: Administrative Assistant - Executive Support
Location: Toronto, ON (Hybrid)
Salary: $26 per hour
Job Type: Temporary, Part-time
Posting Type: Open vacancy
Our nonprofit client is seeking a highly organized and proactive Administrative Assistant to support a senior executive leader with day-to-day administrative and operational needs. This is a part-time opportunity to work 20-25 hours per week.
Key Responsibilities:
- Manage calendars, meetings, appointments, and scheduling
- Coordinate domestic and international travel arrangements and itineraries
- Prepare and process travel expenses and expense reports
- Support invoicing, expense tracking, and basic financial administration
- Prepare documents, correspondence, presentations, and meeting materials
- Assist with ad hoc administrative tasks and special projects as required
Qualifications & Skills:
- 2+ years of experience in an administrative, executive assistant, or similar role
- Excellent organizational skills and strong attention to detail
- Ability to manage multiple priorities and meet deadlines
- Strong written and verbal communication skills
- Professional, resourceful, and comfortable handling confidential information
Please send your resume in Word version to angela.quinlan@quantum.ca.
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More about this job
Responsibilities
Manage the executive’s calendar, meetings, appointments, and domestic and international travel, including itineraries and expense reports. Support invoicing and expense tracking, prepare documents and meeting materials, and assist with administrative tasks and special projects.
Requirements
Requires at least two years of experience in an administrative, executive assistant, or similar role. Candidates should be organized, detail-oriented, able to manage competing priorities and deadlines, communicate effectively, and handle confidential information professionally.
Skills
- Calendar Management
- Meeting Coordination
- Scheduling
- Travel Coordination
- Expense Reporting
- Invoicing
- Expense Tracking
- Document Preparation
- Correspondence
- Presentation Preparation
- Organizational Skills
- Attention To Detail
- Time Management
- Written Communication
- Verbal Communication
- Confidentiality
Visa sponsorship
Not detected in the job text
Hiring contact
Angela Quinlan
Hiring contact email
angela.quinlan@quantum.ca
Categories
- Administrative
- Management & Leadership
- Finance & Accounting
Keywords
- Administrative Support
- Executive Support
- Calendar Management
- Meeting Coordination
- Scheduling
- Domestic Travel
- International Travel
- Travel Itineraries
- Travel Expenses
- Expense Reports
- Invoicing
- Expense Tracking
- Financial Administration
- Document Preparation
- Correspondence
- Presentations
- Meeting Materials
- Confidential Information
- Special Projects
- Nonprofit