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Quantum Management Services Ltd.

Administrative Assistant - Executive Support

Toronto, ON, Canada

Pay: $26 CAD / hour
Job type: Temporary
Apply by: Oct 29, 2026
Experience: 2+ years of experience in an administrative, executive assistant, or similar role
Working hours: 20-25 hours per week
Posting language: English
Posted: Sep 29, 2026

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Original job description

Position: Administrative Assistant - Executive Support
Location: Toronto, ON (Hybrid)
Salary: $26 per hour
Job Type: Temporary, Part-time
Posting Type: Open vacancy

Our nonprofit client is seeking a highly organized and proactive Administrative Assistant to support a senior executive leader with day-to-day administrative and operational needs. This is a part-time opportunity to work 20-25 hours per week.

Key Responsibilities:

- Manage calendars, meetings, appointments, and scheduling
- Coordinate domestic and international travel arrangements and itineraries
- Prepare and process travel expenses and expense reports
- Support invoicing, expense tracking, and basic financial administration
- Prepare documents, correspondence, presentations, and meeting materials
- Assist with ad hoc administrative tasks and special projects as required

Qualifications & Skills:

- 2+ years of experience in an administrative, executive assistant, or similar role
- Excellent organizational skills and strong attention to detail
- Ability to manage multiple priorities and meet deadlines
- Strong written and verbal communication skills
- Professional, resourceful, and comfortable handling confidential information

Please send your resume in Word version to angela.quinlan@quantum.ca.

REFER A TEMP HIRE AND EARN A BONUS! For details, click here.

All applications are reviewed by our recruitment team, and hiring decisions are made by people. We may also use AI-enabled tools to support parts of the application review process.

#tor1

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More about this job

Responsibilities

Manage the executive’s calendar, meetings, appointments, and domestic and international travel, including itineraries and expense reports. Support invoicing and expense tracking, prepare documents and meeting materials, and assist with administrative tasks and special projects.

Requirements

Requires at least two years of experience in an administrative, executive assistant, or similar role. Candidates should be organized, detail-oriented, able to manage competing priorities and deadlines, communicate effectively, and handle confidential information professionally.

Skills

Calendar Management
Meeting Coordination
Scheduling
Travel Coordination
Expense Reporting
Invoicing
Expense Tracking
Document Preparation
Correspondence
Presentation Preparation
Organizational Skills
Attention To Detail
Time Management
Written Communication
Verbal Communication
Confidentiality

Visa sponsorship

Not detected in the job text

Hiring contact

Angela Quinlan

Hiring contact email

angela.quinlan@quantum.ca

Keywords

Administrative Support
Executive Support
Calendar Management
Meeting Coordination
Scheduling
Domestic Travel
International Travel
Travel Itineraries
Travel Expenses
Expense Reports
Invoicing
Expense Tracking
Financial Administration
Document Preparation
Correspondence
Presentations
Meeting Materials
Confidential Information
Special Projects
Nonprofit

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