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Added 3 mins ago
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Program Assistant – Cancer Research Program (CRP)
RI-MUHC | Research Institute of the MUHC | #rimuhc
Montreal, QC
- Full-time
Under the supervision of the Program Manager and in close collaboration with the Program leaders and the other program assistant(s), the incumbent provides personalized administrative and…
Added 3 mins ago
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Research Assistant - Public Engagement
RI-MUHC | Research Institute of the MUHC | #rimuhc
Montreal, QC
- Full-time
As Research Assistant (public engagement), you will be responsible for the development, implementation, and evaluation of CADeN’s public engagement campaign. As part of this work, you will…
Added 33 mins ago
KC
Executive Assistant Manager
Kim Cosic Consulting Inc.
Toronto, ON · Greater Toronto Area, Canada
- Full-time
What you'll do. As an EA Manager, you will lead our Executive Assistant function at a pivotal point in the firm's growth. This is a player-coach role: you'll provide direct, high-calibre…
Added 2 hours ago
SM
GOAPRDJP000001039 – Administrative Assistant – Intermediate
S M Software Solutions Inc
Calgary, AB
- Internship
We are seeking an Administrative Assistant – Intermediate to support the Appeals Commission in Calgary, Alberta. The successful candidate will provide administrative and operational support…
Added 2 hours ago
SM
GOAPRDJP000001039 – Administrative Assistant – Intermediate
S M Software Solutions Inc
Calgary, AB
- Internship
We are seeking an Administrative Assistant – Intermediate to support the Appeals Commission in Calgary, Alberta. The successful candidate will provide administrative and operational support…
Added 2 hours ago
SM
GOAPRDJP000001040 – Administrative Assistant – Intermediate
S M Software Solutions Inc
AB · Edmonton, AB
- Internship
We are seeking an Administrative Assistant – Intermediate to support the Appeals Commission in Edmonton, Alberta. The successful candidate will provide administrative and operational…
Added 2 hours ago
SM
GOAPRDJP000001040 – Administrative Assistant – Intermediate
S M Software Solutions Inc
AB · Edmonton, AB
- Internship
We are seeking an Administrative Assistant – Intermediate to support the Appeals Commission in Edmonton, Alberta. The successful candidate will provide administrative and operational…
Added 2 hours ago
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Administrative Assistant
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- Full-time
…join our leading wealth management firm as an Administrative…
Added 3 hours ago
UO
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Victoria, BC
- Full-time
Experience composing various business communications such as emails, memos, and reports.
Added 4 hours ago
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- Full-time
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Added 5 hours ago
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Full Time Administrative/Nursing Assistant
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- Full-time
The Administrative/Nursing Assistant reports to the Director of Care and is responsible for assisting with all the day-to-day facility-wide and nursing administrative functions. Also…
Added 6 hours ago
OD
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Added 7 hours ago
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Mississauga, ON · Montreal, QC
- Full-time
Added 7 hours ago
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Communications Assistant B (Scribe - Proficient in Greek and English)
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Montreal, QC · Redpath Library
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Added 7 hours ago
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- Full-time
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Added 7 hours ago
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Administrative Assistant - Volunteer Services - Regular part-time - 2026-17903 (2026-17903)
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Assists with corporate and departmental communications to volunteers, including monthly E-Bulletin, special updates, etc.
Added 8 hours ago
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Unit Assistant, Emergency
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Alliston, ON
- Internship
The Unit Assistant ensures clear concise communication and facilitates the flow of information with other facilities, the health care team, visitors, family members and patients. As part of…
Added 8 hours ago
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Pouch Assistant (Floater) - Morning / Eve Shift Flexibility
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Mississauga, ON
- Full-time
The Pouch Assistant works with the Pouch Operator to convert high quality pouches for ePac and will perform various manual and mechanical duties to provide assistance in the set up and…
Added 9 hours ago
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Administrative Office Assistant
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- Full-time
…secretarial and business acumen. The Administrative Office Assistant will lead by example the behaviors and work ethic becoming of Clinton…
Added 10 hours ago
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Added 10 hours ago
YH
Registered Practical Nurse (Temporary Part-Time Mixed Shift) - Chinese Speaking
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Toronto, ON · Scarborough McNicoll
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…resident care with interdisciplinary team members as well as communications with…
Added 10 hours ago
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Warehouse Supervisor: two-year contract (Sunday-Wednesday or Wednesday-Saturday, 4:30pm-3am)
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Added 11 hours ago
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Added 13 hours ago
T
Marketing Assistant
Tingue
Barrie, ON
- Full-time
We are seeking a highly skilled and visionary Marketing Assistant to lead our creative team in developing compelling visual and written content that aligns with our brand identity and…
Added 14 hours ago
SM
GOAPRDJP000001039 – Administrative Assistant – Intermediate
S M Software Solutions Inc
Calgary, AB
- Internship
We are seeking an Administrative Assistant – Intermediate to support the Appeals Commission in Calgary, Alberta. The successful candidate will provide administrative and operational support…

Quantum Management Services Ltd.

Administrative Assistant, HR & Office Support

Toronto, ON, Canada

$38 to $42 CAD / hour · Contract

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Job details

Pay: $38 to $42 CAD / hour
Job type: Contract
Apply by: Nov 1, 2026
Experience: 3-5 years of administrative experience within a professional or corporate environment
Posting language: English
Posted: Oct 2, 2026

Original job description

Position: Administrative Assistant, HR & Office Support
Location: Downtown Toronto
Salary: $38-$42/hour
Job Type: 12-18-month Contract
Posting Type: Open vacancy
Work Model: Hybrid (Tuesday, Wednesday and Thursday)

Our client, a well-established organization, is looking for an Administrative Coordinator, HR & Office Support to join their Toronto office on a 12-18-month contract.

This is an excellent opportunity for an experienced administrative professional who enjoys supporting a busy office environment and is interested in gaining or continuing to build exposure to HR-related work.

The role will provide day-to-day office management and administrative support, while also assisting the broader HR team with additional coordination and administrative responsibilities as needed.

Key Responsibilities:

- Provide office management and general administrative support
- Maintain organizational charts and assist with workforce planning
- Draft documents and employee communications in partnership with the Communications team
- Support employee welcome activities
- Coordinate the annual Christmas party and other related office activities
- Complete data processing and general administrative tasks
- Provide additional administrative support to the HR team during quieter periods

What You Bring:

- 3-5 years of administrative experience within a professional or corporate environment
- Strong organizational skills and excellent attention to detail
- Strong written communication skills
- Ability to manage multiple priorities and provide reliable administrative support across different areas of the business
- Previous HR exposure, HR coordination experience or HR-related education would be considered an asset
- Payroll experience would be considered an asset
- A professional, proactive and collaborative approach

This role would be well suited to someone with a strong administrative background who is looking for a position that combines office/administrative support with exposure to HR-related coordination and employee initiatives.

Please send your resume in Word version to angelica.stewart@quantum.ca.

REFER A TEMP HIRE AND EARN A BONUS! For details, click here.

All applications are reviewed by our recruitment team, and hiring decisions are made by people. We may also use AI-enabled tools to support parts of the application review process.

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More about this job

Responsibilities

Provide day-to-day office management and general administrative support, including data processing and maintaining organizational charts to assist with workforce planning. Coordinate employee welcome activities, office events, and employee communications, and provide additional administrative support to the HR team as needed.

Requirements

Candidates should have 3–5 years of administrative experience in a professional or corporate environment, strong organizational and written communication skills, and excellent attention to detail. HR exposure, HR coordination experience, HR-related education, and payroll experience are considered assets.

Skills

Office Management
Administrative Support
Organizational Chart Maintenance
Workforce Planning
Document Drafting
Employee Communications
Employee Welcome Coordination
Event Coordination
Data Processing
Human Resources Coordination
Organization
Attention To Detail
Written Communication
Multitasking
Payroll

Visa sponsorship

Not detected in the job text

Hiring contact

Angelica Stewart

Hiring contact email

angelica.stewart@quantum.ca

Keywords

Office Management
Administrative Support
Human Resources
Workforce Planning
Organizational Charts
Employee Communications
Employee Welcome Activities
Event Coordination
Data Processing
Payroll
Document Drafting
Office Activities
Contract
Hybrid Work
Temporary Help Services

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