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Added 6 mins ago
H
HR Coordinator
Houle
Burnaby, BC
- Full-time
We are recruiting for a HR Coordinator to join the Human Resources team at our Burnaby head office.
Added 7 mins ago
KW
Air Export Coordinator
Kintetsu World Express Inc.
Mississauga, ON
- Full-time
We are seeking an Air Export Coordinator to support the execution and coordination of our international air export operations. In this role, you will manage all aspects of air export…
Added 7 mins ago
KW
Sea Export Coordinator
Kintetsu World Express Inc.
Winnipeg, MB
- Full-time
We are seeking a Sea Freight Export Coordinator to support the day-to-day operations and ongoing success of our Sea Freight Export division. In this role, you will help ensure the efficient…
Added 7 mins ago
AI
Business Development Coordinator - Crosstown Chrysler
AutoCanada Inc.
Edmonton, AB
- $40,000 to $60,000 CAD / year
…dealer group operating in Canada and the US. We are innovative, data-driven and our commitment to our Team Members, customers and operational excellence fuels our…
Added 7 mins ago
CC
Christmas Share Intake Worker
Chilliwack Community Services
Chilliwack, BC
- Up to $24.34 CAD / hour
5. Complete data entry, file management, hamper numbering, and intake documentation.
Added 7 mins ago
FS
Dispatch / Customer Service Coordinator
Frontier Supply Chain Solutions
Toronto, ON
- $18.5 to $21.5 CAD / hour
Added 7 mins ago
BC
Project Manager
BELFOR CANADA INC.
Hamilton, ON
- $75,000 CAD / year
- Full-time
…This position attends job sites to assess damage and provide data to create estimates. The Project Manager provides technical explanations and feedback to clients, adjusters and…
Added 51 mins ago
KG
Dispatch Coordinator
KUTHALA GROUP
Brampton, ON
- Full-time
Role Description The Dispatch Coordinator is a full-time, on-site role based in Brampton, ON. This role is responsible for coordinating daily dispatch activities, assigning loads, and…
Added 51 mins ago
PH
Customer Care Coordinator
ParaMed Home Health Care
Kitchener, ON
- Part-time
…consideration. If you would like more information about how your data is processed, please contact…
Added 51 mins ago
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Tenant Services Coordinator
BGIS
Toronto, ON
- Full-time
The Tenant Services Coordinator supports BGIS clients by coordinating the delivery of small-scale maintenance projects, workspace changes, design services and office services. They…
Added 1 hour ago
SM
GOAPRDJP000001039 – Administrative Assistant – Intermediate
S M Software Solutions Inc
Calgary, AB
- Internship
Experience working with clients/stakeholders to identify, gather, document, and analyse business data and process requirements. – 2 years
Added 1 hour ago
C
Analyste Produit
CGI
Montreal, QC
- Full-time
Ability to discuss application architecture, integrations, data flows, functional requirements, and technical constraints with technology teams.
Added 1 hour ago
SM
GOAPRDJP000001039 – Administrative Assistant – Intermediate
S M Software Solutions Inc
Calgary, AB
- Internship
Experience working with clients/stakeholders to identify, gather, document, and analyse business data and process requirements. – 2 years
Added 1 hour ago
SM
GOAPRDJP000001040 – Administrative Assistant – Intermediate
S M Software Solutions Inc
AB · Edmonton, AB
- Internship
Experience working with clients/stakeholders to identify, gather, document, and analyse business data and process requirements. – 2 years
Added 1 hour ago
SM
GOAPRDJP000001040 – Administrative Assistant – Intermediate
S M Software Solutions Inc
AB · Edmonton, AB
- Internship
Experience working with clients/stakeholders to identify, gather, document, and analyse business data and process requirements. – 2 years
Added 1 hour ago
I
Operations Coordinator
Intelcom
Truro, NS
- Full-time
Added 1 hour ago
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Facilities Technician
Actalent
Calgary, AB
- $25 to $30 CAD / hour
- Contract
Actalent's oil and gas producer client is looking for a facilities technician/coordinator to join their team in Calgary.
Added 1 hour ago
HR
Project Coordinator
Hitachi Rail
Toronto, ON
- Full-time
Audit project data repositories to ensure compliance with company processes.
Added 1 hour ago
S
Customer Relations Coordinator
Savaria
Laval, QC
- $45,000 to $55,000 CAD / year
- Full-time
The Customer Relations Coordinator is responsible for managing client inquiries, overseeing store lead coordination, and ensuring timely follow-up and conversion opportunities. This role…
Added 2 hours ago
EC
Quality Coordinator
Eaton Corporation
Milton, ON
- Full-time
Eaton’s ES AMER PCS division is currently seeking a Quality Coordinator. Eaton’s Milton, Ontario site is Eaton's largest manufacturing facility in Canada. Known for our large-scale custom…
Added 2 hours ago
JF
Senior Operations Coordinator, Regional Communities
Jewish Federation of British Columbia (JFBC)
Vancouver, BC · Greater Vancouver Metropolitan Area
- Full-time
Working closely with Federation’s operation and service providing departments, the Senior Operations Coordinator develops efficient systems, manages budgets and data, coordinates…
Added 2 hours ago
M
New Business Coordinator, Life Insurance
MNP
Toronto, ON · North York, ON
- Full-time
Make an impact with our Life Insurance Underwriting & Policy Service team as a New Business Coordinator. We are looking for a detail-oriented and client-focused individual to join our…
Added 2 hours ago
TU
Hospitality Coordinator
The University of British Columbia
Vancouver, BC
- $4,732 to $4,972 CAD / month
- Full-time
The hospitality coordinator acts as the first point of contact for Green College, receiving visitors and members alike. In this role, they are responsible for cultivating an atmosphere of…
Added 2 hours ago
HE
BIM Coordinator
Hitachi Energy
Montreal, QC · Saint-Laurent, QC
- Full-time
Ready to help shape the future of digital engineering and sustainable energy? Hitachi Energy is looking for a BIM Coordinator to join our Grid & Power Quality Solutions team in Raleigh,…
Added 2 hours ago
TU
Program Assistant
The University of British Columbia
Vancouver, BC
- $4,582 to $4,816 CAD / month
- Full-time
…required. Day-to-day work will be assigned and reviewed by the HR Coordinator and the Graduate Programs…

Quantum Management Services Ltd.

Administrative Assistant, HR & Office Support

Toronto, ON, Canada

$38 to $42 CAD / hour · Contract

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Job details

Pay: $38 to $42 CAD / hour
Job type: Contract
Apply by: Nov 1, 2026
Experience: 3-5 years of administrative experience within a professional or corporate environment
Posting language: English
Posted: Oct 2, 2026

Original job description

Position: Administrative Assistant, HR & Office Support
Location: Downtown Toronto
Salary: $38-$42/hour
Job Type: 12-18-month Contract
Posting Type: Open vacancy
Work Model: Hybrid (Tuesday, Wednesday and Thursday)

Our client, a well-established organization, is looking for an Administrative Coordinator, HR & Office Support to join their Toronto office on a 12-18-month contract.

This is an excellent opportunity for an experienced administrative professional who enjoys supporting a busy office environment and is interested in gaining or continuing to build exposure to HR-related work.

The role will provide day-to-day office management and administrative support, while also assisting the broader HR team with additional coordination and administrative responsibilities as needed.

Key Responsibilities:

- Provide office management and general administrative support
- Maintain organizational charts and assist with workforce planning
- Draft documents and employee communications in partnership with the Communications team
- Support employee welcome activities
- Coordinate the annual Christmas party and other related office activities
- Complete data processing and general administrative tasks
- Provide additional administrative support to the HR team during quieter periods

What You Bring:

- 3-5 years of administrative experience within a professional or corporate environment
- Strong organizational skills and excellent attention to detail
- Strong written communication skills
- Ability to manage multiple priorities and provide reliable administrative support across different areas of the business
- Previous HR exposure, HR coordination experience or HR-related education would be considered an asset
- Payroll experience would be considered an asset
- A professional, proactive and collaborative approach

This role would be well suited to someone with a strong administrative background who is looking for a position that combines office/administrative support with exposure to HR-related coordination and employee initiatives.

Please send your resume in Word version to angelica.stewart@quantum.ca.

REFER A TEMP HIRE AND EARN A BONUS! For details, click here.

All applications are reviewed by our recruitment team, and hiring decisions are made by people. We may also use AI-enabled tools to support parts of the application review process.

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More about this job

Responsibilities

Provide day-to-day office management and general administrative support, including data processing and maintaining organizational charts to assist with workforce planning. Coordinate employee welcome activities, office events, and employee communications, and provide additional administrative support to the HR team as needed.

Requirements

Candidates should have 3–5 years of administrative experience in a professional or corporate environment, strong organizational and written communication skills, and excellent attention to detail. HR exposure, HR coordination experience, HR-related education, and payroll experience are considered assets.

Skills

Office Management
Administrative Support
Organizational Chart Maintenance
Workforce Planning
Document Drafting
Employee Communications
Employee Welcome Coordination
Event Coordination
Data Processing
Human Resources Coordination
Organization
Attention To Detail
Written Communication
Multitasking
Payroll

Visa sponsorship

Not detected in the job text

Hiring contact

Angelica Stewart

Hiring contact email

angelica.stewart@quantum.ca

Keywords

Office Management
Administrative Support
Human Resources
Workforce Planning
Organizational Charts
Employee Communications
Employee Welcome Activities
Event Coordination
Data Processing
Payroll
Document Drafting
Office Activities
Contract
Hybrid Work
Temporary Help Services

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