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Added 1 day ago
EM
RFP Coordinator
Evertz Microsystems Limited
Burlington, ON
- Full-time
As an RFP Coordinator, you will lead the end-to-end response process for Requests for Proposals (RFPs), ensuring submissions are accurate, compliant, and delivered on time. This role…
Added 1 day ago
SS
Operations Coordinator - Security services
Securiguard Services Ltd.
Barrie, ON
- Full-time
Perform other tasks and assignments as required by the Client Services Manger.
Added 1 day ago
AC
Accounts Payable Coordinator
Aston Carter
AB · Edmonton, Alberta
- $20 to $23 CAD / hour
- Contract
Our client is seeking an Accounts Payable Coordinator to support high-volume accounts payable operations within a fast-paced corporate environment. This role is responsible for processing…
Added 1 day ago
VC
Food Service Worker
Vancouver Coastal Health
Vancouver, BC
- $25.82 CAD / hour
- Temporary
Within the context of a client and family centered model of care and, in accordance with Vancouver Coastal Health’s (VCH) values, “ We Care for Everyone, We are Always Learning, and We…
Added 2 days ago
PM
Coordinator, Sales Initiatives & Development
Picton Mahoney Asset Management
Toronto, ON
- Contract
…Executive Teams 2024 - 2026 | Best Workplaces™ in Financial Services & Insurance 2022 - 2026 | Best Workplaces™ for Mental Wellness 2023 - 2026 | Best Workplaces™ for Giving Back 2022 &…
Added 2 days ago
Talent Acquisition Enhancement Coordinator
Government of Alberta
AB
…data and technology? As the Talent Acquisition Enhancement Coordinator, you will help strengthen recruitment services across the Government of Alberta through a varied mix of outreach…
Added 2 days ago
TU
Administrative Assistant, HR Students & Facilities
The University of British Columbia
Vancouver, BC
- $4,719 to $4,960 CAD / month
- Full-time
The Administrative Assistant, HR Students & Facilities provides administrative services across the School of Public Policy and Global Affairs, including human resources, facilities, events,…
Added 2 days ago
FB
Seasonal Tax Services Associate
Farm Business Consultants
Belleville, ON
- Other
Each tax season, our Seasonal Tax Services Associates look after a local book of Members like these. You’ll visit every one of them in person, at the farm office, the kitchen table or…
Added 2 days ago
TG
Part-Time Personal Attendant (Queenston Heights)
Thrive Group Canada
Hamilton, ON
- Part-time
Added 2 days ago
KF
Project Coordinator
Korn Ferry
Toronto, ON
- $85,000 to $105,000 CAD / year
- Full-time
…level of accuracy is required in this role. As a professional services firm, a client service orientation, maturity, and a calm, composed demeanour is a…
Added 2 days ago
PI
Project Coordinator
Pinchin in Canada
Victoria, BC
- Full-time
As a Project Coordinator, you will provide reliable, timely, and professional support to Project Managers, Senior Project Managers, and Operations Managers. You will assist with the…
Added 2 days ago
UO
Administrative Assistant, HR Students & Facilities
University of British Columbia
Vancouver, BC · UBCV | Liu Institute for Global Issues (LIU)
- $4,719 to $4,960 CAD / month
- Full-time
The Administrative Assistant, HR Students & Facilities provides administrative services across the School of Public Policy and Global Affairs, including human resources, facilities, events,…
Added 2 days ago
A
Project Coordinator
ATCO
Yellowknife, NT
- Full-time
ATCO Frontec provides facilities management, remote operations, infrastructure, construction, and defence support services across Canada and internationally. We partner with government,…
Added 2 days ago
P
Health & Safety Manager
PURIS
Calgary, AB
- $90,000 to $100,000 CAD / year
- Full-time
LiquiForce Services is seeking a Health & Safety Manager to lead safety across all LiquiForce Canada locations. The role is based out of either our Calgary or Edmonton office. Reporting to…
Added 2 days ago
Driver Training - Admissions Coordinator - Challenger (Cambridge)
Fastfrate Group
Cambridge, ON
…transportation and logistics provider, offering Full Truck Load (FTL) services across North America, supported by integrated logistics solutions. With advanced fleet capabilities, modern…
Added 2 days ago
CO
Recreation Supervisor 2, Aquatics
City of Ottawa / Ville d’Ottawa
Ottawa, ON
- Full-time
Department: Rec, Cultural & Facility Services Dept.
Added 2 days ago
HA
Donor Relations Coordinator
HR Associates
Hamilton, ON
- Temporary
Our client, a not-for-profit organization, is seeking a Donor Service Coordinator for a short-term assignment in Hamilton, Ontario. This onsite role involves processing donations,…
Added 2 days ago
A
Représentant (e) du support à la production - Temps Partiel / Production Support Representative - Part Time
ADP
Montreal, QC
- Part-time
- Other
Vous travaillerez en étroite collaboration avec l’équipe de l’Exploitation de HRO afin de garantir la meilleure expérience client.
Added 2 days ago
OM
Coordinator OGS Management
Omnicom Media
Toronto, ON
- Full-time
The role of the Coordinator is to support on matters related to the hiring of Omnicom offshore team (OGS) and tracking resources data to ensure operational efficiency. Their goal is to…
Added 2 days ago
SG
People & Culture Coordinator
SJ Group
Toronto, ON
- Full-time
Our teams provide multidisciplinary services across the project lifecycle, from planning and design through to delivery and management, supporting clients across sectors including…
Added 2 days ago
VC
Health Care Food Service Supervisor
Vancouver Coastal Health
Vancouver, BC
- $34.81 CAD / hour
- Temporary
Within the context of a client and family centered model of care and, in accordance with Vancouver Coastal Health’s (VCH) values, “We Care for Everyone, We are Always Learning, and We…
Added 2 days ago
AC
Infant and Young Parent Support Coordinator
Abiona Centre For Infant & Early Mental Health
Toronto, ON
- Full-time
Reporting to the Supervisor, MIMH, the Infant and Young Parent Support Coordinator (the “Coordinator”) will play a key role in the growth and improvement of services of the Centre’s…
Added 2 days ago
BA
People & Culture Coordinator
B+H Architects
Toronto, ON · B+H Canada Toronto
- Full-time
Our teams provide multidisciplinary services across the project lifecycle, from planning and design through to delivery and management, supporting clients across sectors including…
Added 2 days ago
SJ
People & Culture Coordinator
Surbana Jurong Group
Toronto, ON · B+H Canada Toronto
- Full-time
Our teams provide multidisciplinary services across the project lifecycle, from planning and design through to delivery and management, supporting clients across sectors including…
Added 3 days ago
GO
Administrative Assistant
Government of New Brunswick
Fredericton, NB
- Full-time
The Human Resources Client Services Unit within Finance and Treasury Board is seeking a solutions-focused Administrative Assistant who is eager to build strong relationships and contribute…

Quantum Management Services Ltd.

Administrative Assistant, HR & Office Support

Toronto, ON, Canada

$38 to $42 CAD / hour · Full-time

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Job details

Pay: $38 to $42 CAD / hour
Job type: Full-time
Apply by: Nov 22, 2026
Experience: 3-5 years of administrative experience within a professional or corporate environment
Posting language: English
Posted: Oct 23, 2026

Original job description

Position: Administrative Assistant, HR & Office Support
Location: Downtown Toronto
Salary: $38-$42/hour
Job Type: 12-18-month Contract
Posting Type: Open vacancy
Work Model: Hybrid (Tuesday, Wednesday and Thursday)

Our client, a well-established organization, is looking for an Administrative Coordinator, HR & Office Support to join their Toronto office on a 12-18-month contract.

This is an excellent opportunity for an experienced administrative professional who enjoys supporting a busy office environment and is interested in gaining or continuing to build exposure to HR-related work.

The role will provide day-to-day office management and administrative support, while also assisting the broader HR team with additional coordination and administrative responsibilities as needed.

Key Responsibilities:

- Provide office management and general administrative support
- Maintain organizational charts and assist with workforce planning
- Draft documents and employee communications in partnership with the Communications team
- Support employee welcome activities
- Coordinate the annual Christmas party and other related office activities
- Complete data processing and general administrative tasks
- Provide additional administrative support to the HR team during quieter periods

What You Bring:

- 3-5 years of administrative experience within a professional or corporate environment
- Strong organizational skills and excellent attention to detail
- Strong written communication skills
- Ability to manage multiple priorities and provide reliable administrative support across different areas of the business
- Previous HR exposure, HR coordination experience or HR-related education would be considered an asset
- Payroll experience would be considered an asset
- A professional, proactive and collaborative approach

This role would be well suited to someone with a strong administrative background who is looking for a position that combines office/administrative support with exposure to HR-related coordination and employee initiatives.

Please send your resume in Word version to angelica.stewart@quantum.ca.

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All applications are reviewed by our recruitment team, and hiring decisions are made by people. We may also use AI-enabled tools to support parts of the application review process.

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More about this job

Responsibilities

Provide day-to-day office management and general administrative support, including data processing and maintaining organizational charts. Assist the HR team with workforce planning, employee communications and welcome activities, and coordinate the annual Christmas party and other office activities.

Requirements

Candidates should have 3–5 years of administrative experience in a professional or corporate environment, strong organizational and written communication skills, and excellent attention to detail. HR exposure, HR coordination experience, HR-related education, and payroll experience are considered assets; a proactive, professional, and collaborative approach is expected.

Skills

Office Management
Administrative Support
Human Resources Coordination
Organizational Chart Maintenance
Workforce Planning
Document Drafting
Written Communication
Employee Communications
Employee Welcome Activities
Event Coordination
Data Processing
Payroll
Organization
Attention To Detail
Multitasking
Prioritization

Visa sponsorship

Not detected in the job text

Hiring contact

Angelica Stewart

Hiring contact email

angelica.stewart@quantum.ca

Keywords

Office Management
Administrative Support
Human Resources
HR Coordination
Workforce Planning
Organizational Charts
Employee Communications
Document Drafting
Employee Welcome Activities
Event Coordination
Christmas Party
Data Processing
Payroll
Office Activities
Professional Environment
Corporate Environment

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