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Added 43 mins ago
LC
Analyst, Master Data
Loblaw Companies Limited
Toronto, ON
- Full-time
Post-Secondary education in Business or related field, or equivalent related experience
Added 43 mins ago
SC
telecommunications technician
Smart-tek Communications Inc
Richmond, BC
- Full-time
Secondary (high) school graduation certificate
Added 43 mins ago
CR
restaurant manager
Chuck's Roadhouse Bar & Grill
Gravenhurst, ON
- Full-time
Secondary (high) school graduation certificate
Added 43 mins ago
VG
Executive Assistant / Office Coordinator
VS Group
North Bay, ON
- Full-time
…organization providing accounting, bookkeeping, tax, consulting, technology, marketing, and business advisory services to individuals and…
Added 1 hour ago
GD
production supervisor - machine shop
Granite DRC
Ogden, QC
- Full-time
Secondary (high) school graduation certificate
Added 2 hours ago
W
Naval Project Quality Assurance Engineer - NETE
Weir
Dartmouth, NS
- Full-time
Mandatory: Post-secondary education in Information Technology, Engineering, Computer Science, Data Management, or equivalent experience.
Added 2 hours ago
WS
restaurant manager
White Spot
Victoria, BC
- Full-time
Secondary (high) school graduation certificate
Added 2 hours ago
UO
Field Education Coordinator
University of Victoria
Victoria, BC
- Full-time
The Social Work Field Education Coordinator works closely with on-campus and distance/online students across Canada. In addition, the Coordinator may work with international field…
Added 3 hours ago
OJ
food and beverage server
O-Sho Japanese Restaurant
Lethbridge, AB
- Part-time
Secondary (high) school graduation certificate
Added 3 hours ago
A
estimator, building construction
ACQBUILT
Edmonton, AB
- Full-time
Secondary (high) school graduation certificate
Added 3 hours ago
OI
Evening ECE Instructor
Oxford International
Halifax, NS
- $26,208 USD / year
- Part-time
Assist with administrative functions outside of the realm of education delivery when necessary.
Added 4 hours ago
OI
Evening ECE Instructor
Oxford International Education Group
Halifax, NS
- $26,208 USD / year
- Part-time
Assist with administrative functions outside of the realm of education delivery when necessary.
Added 4 hours ago
OI
ECE Instructor
Oxford International
Halifax, NS
- $59,280 USD / year
- Full-time
Assist with administrative functions outside of the realm of education delivery when necessary
Added 5 hours ago
OI
ECE Instructor
Oxford International Education Group
Halifax, NS
- $59,280 USD / year
- Full-time
Assist with administrative functions outside of the realm of education delivery when necessary
Added 5 hours ago
NF
Senior Internal Communications Specialist
Northbridge Financial Corporation
Toronto, ON
- Full-time
Post‑secondary education in Web Development, Communications, Public Relations, Marketing, or equivalent combination of education and experience
Added 6 hours ago
B
Sr Manager, Compensation - Technology & Operations
BMO
Toronto, ON
- Full-time
Breaks down strategic problems, and analyses data and information to provide insights and recommendations. Gathers and formats data into regular and ad-hoc reports, and dashboards.
Added 6 hours ago
T
Workplace Ambassador
TD
AB
- Full-time
Post-secondary education or equivalent experience in office administration, hospitality, workplace services, or similar
Added 6 hours ago
M
Senior Manager, Sourcing
Manulife
Toronto, ON · Waterloo, ON
- Full-time
Support required governance inputs for technology purchases (e.g., architectural reviews/AI reviews and required pre-requisites where applicable) to ensure the deal can proceed through…
Added 6 hours ago
LC
Chemistry Lab Technician RPT
Lambton College
Sarnia, ON
- Internship
…the Interim Dean, Faculty of Applied Science, Engineering, Technology & Trades working up to 24 hours per week at an hourly rate of…
Added 6 hours ago
E
cashier
Esso
Cold Lake, AB
- Full-time
Secondary (high) school graduation certificate
Added 7 hours ago
PA
Network and Systems Specialist
Prodomax Automation Ltd.
Barrie, ON
- Full-time
This position will report to the (Information Technology) IT Manager, North America and dotted line to the Chief Financial Officer.
Added 7 hours ago
XT
Technicien Réseau/Network Technician
XTL Transport, Logistics, Distribution
Vaudreuil-Dorion, QC
- Full-time
Formation supérieure en informatique, ingénierie des réseaux, technologies de l’information ou dans une discipline connexe - ou expérience pratique équivalente
Added 8 hours ago
J
Consultant, Value and Risk Advisory
JLL
Vancouver, BC
- Full-time
Post-secondary education in Commerce, Economics, Business Administration, Urban Economics, Urban Planning, or Urban Geography is an asset
Added 8 hours ago
AK
Accounting Specialist
Asahi Kasei
Port Colborne, ON · ABSCA – Port Colborne Plant
- Full-time
Post Secondary Education in Accounting, Finance or a related field.
Added 9 hours ago
S
HIS Training Manager - Project REACH - Temporary Full-Time - 2026-18856 (2026-18856)
Sunnybrook
Toronto, ON
- Full-time
Experience coordinating adult education and training in a healthcare and/or information technology setting an asset

Closed listing

Quantum Management Services Ltd.

Administrative Associate

Toronto, ON, Canada

$27 to $29 CAD / hour · Temporary

This opening has closed.

The original listing is kept below for reference.

Find open jobs More jobs with this employer

About employer

Job details

Pay: $27 to $29 CAD / hour
Job type: Temporary
Closing date: Oct 30, 2026
Experience: Post-secondary education or equivalent combination of education and relevant experience, with 2+ years of administrative experience.
Posting language: English
Posted: Sep 30, 2026

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Search current openings

Original job description

Archived listing. The details below describe a past opening.

Position: Administrative Associate
Location: Toronto, ON (On-Site)
Salary: $27-$29 per hour
Job Type: 2 months (potential for extension)
Posting Type: Open vacancy

Our client, a well-established organization in Downtown Toronto, is seeking an organized and detail-oriented Administrative Associate.

This role provides administrative and operational support in a fast-paced professional environment and requires strong organization, communication, discretion, and initiative.

Key Responsibilities:

- Manage calendars and coordinate internal and external meetings, including room bookings, technology, catering, materials, and other logistics.
- Monitor emails and correspondence, prioritize urgent requests, track deadlines and follow-ups, and ensure timely responses.
- Prepare, proofread, and edit agendas, meeting minutes, reports, presentations, correspondence, and other administrative documents.
- Maintain accurate electronic records, databases, contact lists, and filing systems while ensuring confidential information is handled appropriately.
- Support financial administration by processing invoices, monitoring expenses, reconciling transactions, and maintaining accurate budget records.
- Provide administrative support for committees, events, workshops, special projects, and other organizational initiatives as required.

Qualifications:

- Post-secondary education or equivalent combination of education and relevant experience, with 2+ years of administrative experience.
- Strong Microsoft Office skills, including Outlook, Word, Excel, PowerPoint, and Teams.
- Excellent organization, time management, and attention to detail.
- Strong written, verbal, research, and communication skills.
- Experience supporting senior leaders, teams, or complex administrative operations is an asset.

Please send your resume in Word version to angela.quilan@quantum.ca.

REFER A PERM HIRE AND EARN A CASH BONUS! For details, click here.

All applications are reviewed by our recruitment team, and hiring decisions are made by people. We may also use AI-enabled tools to support parts of the application review process.

#tor1

About employer

More about this job

Responsibilities

Coordinate calendars, meetings, correspondence, and administrative documents while maintaining accurate, confidential records. Support financial administration and provide operational assistance for committees, events, workshops, projects, and other organizational initiatives.

Requirements

Requires post-secondary education or an equivalent combination of education and relevant experience, plus at least two years of administrative experience. Candidates should have strong Microsoft Office skills, organization, time management, attention to detail, and written, verbal, research, and communication skills; experience supporting senior leaders or complex operations is an asset.

Skills

Calendar Management
Meeting Coordination
Email and Correspondence Management
Document Preparation and Editing
Records Management
Confidentiality
Invoice Processing
Expense Monitoring
Transaction Reconciliation
Budget Recordkeeping
Event and Committee Support
Microsoft Outlook
Microsoft Word
Microsoft Excel
Microsoft PowerPoint
Microsoft Teams

Visa sponsorship

Not detected in the job text

Hiring contact

Angela Quilan

Hiring contact email

angela.quilan@quantum.ca

Keywords

Administrative Support
Calendar Management
Meeting Coordination
Room Bookings
Email Management
Correspondence
Agendas
Meeting Minutes
Reports
Presentations
Electronic Records
Databases
Filing Systems
Confidential Information
Invoice Processing
Expense Monitoring
Transaction Reconciliation
Budget Records
Committee Support
Event Coordination
Special Projects
Microsoft Office
Microsoft Outlook
Microsoft Word
Microsoft Excel
Microsoft PowerPoint
Microsoft Teams
Administrative Operations

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