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Quantum Management Services Ltd.

Administrative Associate

Toronto, ON, Canada

$27 to $29 CAD / hour · Temporary

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Job details

Pay: $27 to $29 CAD / hour
Job type: Temporary
Apply by: Nov 1, 2026
Experience: Post-secondary education or equivalent combination of education and relevant experience, with 2+ years of administrative experience.
Posting language: English
Posted: Oct 2, 2026

Original job description

Position: Administrative Associate
Location: Toronto, ON (On-Site)
Salary: $27-$29 per hour
Job Type: 2 months (potential for extension)
Posting Type: Open vacancy

Our client, a well-established organization in Downtown Toronto, is seeking an organized and detail-oriented Administrative Associate.

This role provides administrative and operational support in a fast-paced professional environment and requires strong organization, communication, discretion, and initiative.

Key Responsibilities:

- Manage calendars and coordinate internal and external meetings, including room bookings, technology, catering, materials, and other logistics.
- Monitor emails and correspondence, prioritize urgent requests, track deadlines and follow-ups, and ensure timely responses.
- Prepare, proofread, and edit agendas, meeting minutes, reports, presentations, correspondence, and other administrative documents.
- Maintain accurate electronic records, databases, contact lists, and filing systems while ensuring confidential information is handled appropriately.
- Support financial administration by processing invoices, monitoring expenses, reconciling transactions, and maintaining accurate budget records.
- Provide administrative support for committees, events, workshops, special projects, and other organizational initiatives as required.

Qualifications:

- Post-secondary education or equivalent combination of education and relevant experience, with 2+ years of administrative experience.
- Strong Microsoft Office skills, including Outlook, Word, Excel, PowerPoint, and Teams.
- Excellent organization, time management, and attention to detail.
- Strong written, verbal, research, and communication skills.
- Experience supporting senior leaders, teams, or complex administrative operations is an asset.

Please send your resume in Word version to angela.quilan@quantum.ca.

REFER A PERM HIRE AND EARN A CASH BONUS! For details, click here.

All applications are reviewed by our recruitment team, and hiring decisions are made by people. We may also use AI-enabled tools to support parts of the application review process.

#tor1

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More about this job

Responsibilities

Coordinate calendars, meetings, correspondence, and administrative documents while maintaining accurate and confidential records. Support financial administration, committees, events, workshops, and special projects.

Requirements

Requires post-secondary education or an equivalent combination of education and relevant experience, plus at least two years of administrative experience. Candidates should have strong Microsoft Office skills, organization, time management, attention to detail, and written, verbal, research, and communication skills; experience supporting senior leaders or complex operations is an asset.

Skills

Calendar Management
Meeting Coordination
Email and Correspondence Management
Document Preparation and Editing
Records Management
Database Management
Confidentiality
Invoice Processing
Expense Monitoring
Transaction Reconciliation
Budget Recordkeeping
Event and Committee Support
Microsoft Outlook
Microsoft Word
Microsoft Excel
Microsoft PowerPoint

Visa sponsorship

Not detected in the job text

Hiring contact

Angela Quilan

Hiring contact email

angela.quilan@quantum.ca

Keywords

Administrative Support
Calendar Management
Meeting Coordination
Room Bookings
Technology Logistics
Catering
Email Management
Correspondence
Deadline Tracking
Follow-Up
Agendas
Meeting Minutes
Reports
Presentations
Electronic Records
Databases
Filing Systems
Confidential Information
Invoice Processing
Expense Monitoring
Transaction Reconciliation
Budget Records
Microsoft Office
Microsoft Outlook
Microsoft Word
Microsoft Excel
Microsoft PowerPoint
Microsoft Teams
Event Support
Project Support

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