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Added 11 mins ago
A
Associate Director-AI&Data
Accenture
Ottawa, ON · Montreal, QC
- Full-time
…what humans can do, and breathe life into smart products and…
Added 25 mins ago
CP
Member Care Associate (Bilingual)
CAAT Pension Plan
Toronto, ON
- Full-time
Participate in related projects as assigned by the Manager, Client Services
Added 26 mins ago
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Customer Experience Associate
TD
Duncan, BC
- Part-time
…service transactions and providing information and advice on services, products, and solutions to existing or prospective TD customers. At the branch, we understand customer needs and…
Added 26 mins ago
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Customer Experience Associate
TD
Toronto, ON
- Part-time
…service transactions and providing information and advice on services, products, and solutions to existing or prospective TD customers. At the branch, we understand customer needs and…
Added 40 mins ago
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Account Specialist
Aon
Halifax, NS
- Full-time
The Account Specialist will assist Account Executives, Associate Account Executives and Brokers on assigned accounts, managing key processes that serve clients and undertaking the…
Added 56 mins ago
AD
Diagnostic Sales Manager (Ottawa, ON)
Antech Diagnostics
Ottawa, ON
- Full-time
…by promoting, selling, and supporting Antech Reference Lab services, In-house Diagnostics, Telemedicine offerings, and Imaging systems in partnership with Equipment Specialists, and other…
Added 1 hour ago
RD
Senior Associate
RBC Dominion Securities
Vaughan, ON
- Full-time
The RBC Dominion Securities branch located in Vaughan is looking for a resourceful, efficient and collaborative individual to join our leading wealth management firm as an Senior Associate.
Added 1 hour ago
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Sr Associate, Product Strategy
Appnovation
Vancouver, BC
- Full-time
As a Senior Associate, you are an independent practitioner who leads meaningful portions of the work. You own requirements, backlogs, process maps, journeys, and prioritisation - the…
Added 1 hour ago
A
Associate Account Executive
Aon
Toronto, ON
- Full-time
Explore with the client opportunities for expanded Aon products or services.
Added 1 hour ago
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Senior Associate - Defined Benefit, Pension Administration
Aon
Toronto, ON
- Full-time
Are you looking for an opportunity to join a global leader in the professional services space? This could be the opportunity for you!
Added 1 hour ago
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Associate Account Executive
Aon
Victoria, BC
- Full-time
Explore with the client opportunities for expanded Aon products or services.
Added 1 hour ago
A
Associate Account Executive
Aon
Toronto, ON
- Full-time
Associate Account Executive; Construction Services Group [CSG]
Added 1 hour ago
A
Account Specialist
Aon
Calgary, AB
- Full-time
The Account Specialist will assist Account Executives, Associate Account Executives and Brokers on assigned accounts, managing key processes that serve clients and undertaking the…
Added 1 hour ago
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Account Specialist
Aon
Montreal, QC
- Full-time
The Account Specialist will assist Account Executives, Associate Account Executives and Brokers on assigned accounts, managing key processes that serve clients and undertaking the…
Added 1 hour ago
A
Associate Account Executive Marine
Aon
Vancouver, BC
- Full-time
Explore with the client opportunities for expanded Aon products or services.
Added 1 hour ago
A
Senior Associate, Pension Administration
Aon
Montreal, QC
- Full-time
Are you looking for an opportunity to join a global leader in the professional services space? This could be the opportunity for you!
Added 1 hour ago
A
Senior Associate - Defined Benefit, Pension Administration
Aon
Vancouver, BC
- Full-time
Are you looking for an opportunity to join a global leader in the professional services space? This could be the opportunity for you!
Added 1 hour ago
A
Account Specialist
Aon
Winnipeg, MB
- Full-time
The Account Specialist will assist Account Executives, Associate Account Executives and Brokers on assigned accounts, managing key processes that serve clients and undertaking the…
Added 1 hour ago
A
Associate Account Executive
Aon
Winnipeg, MB
- Full-time
Explore with the client opportunities for expanded Aon products or services.
Added 1 hour ago
A
Account Specialist
Aon
Halifax, NS
- Full-time
The Account Specialist will assist Account Executives, Associate Account Executives and Brokers on assigned accounts, managing key processes that serve clients and undertaking the…
Added 1 hour ago
A
Associate Partner, Investment Consulting
Aon
Montreal, QC
- Full-time
Are you an investment advisory leader who enjoys strategic problem-solving and who shines in a client champion role? If your answer is yes, we have an extraordinary career opportunity…
Added 1 hour ago
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Associate Account Executive, Surety
Aon
AB · Edmonton, AB
- Full-time
Coordinating / providing oversight to the account team and establish client service plans that prioritize the account activities and profitability in a value-based approach for the scope of…
Added 1 hour ago
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Account Executive - Surety
Aon
AB · Edmonton, AB
- Full-time
Providing executive level client contact including servicing existing client’s facilities, identifying surety issues and providing advice and options for resolution, prompting surety…
Added 2 hours ago
FR
Security Concierge
FirstService Residential Canada
Toronto, ON
- Full-time
As a Security Concierge, you’ll be responsible for assisting residents by providing information and services as needed. This role requires someone that is self-motivated, outgoing,…
Added 2 hours ago
C
Temporary Sales Associate
Coach
Richmond, BC
- Part-time
The Sales Associate is the front‑line ambassador of the Coach brand. You will deliver an elevated, personalized shopping experience, meet personal and store sales goals, and support daily…

Quantum Management Services Ltd.

Administrative Associate

Toronto, ON, Canada

$27 to $29 CAD / hour · Temporary

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Job details

Pay: $27 to $29 CAD / hour
Job type: Temporary
Apply by: Nov 1, 2026
Experience: Post-secondary education or equivalent combination of education and relevant experience, with 2+ years of administrative experience.
Posting language: English
Posted: Oct 2, 2026

Original job description

Position: Administrative Associate
Location: Toronto, ON (On-Site)
Salary: $27-$29 per hour
Job Type: 2 months (potential for extension)
Posting Type: Open vacancy

Our client, a well-established organization in Downtown Toronto, is seeking an organized and detail-oriented Administrative Associate.

This role provides administrative and operational support in a fast-paced professional environment and requires strong organization, communication, discretion, and initiative.

Key Responsibilities:

- Manage calendars and coordinate internal and external meetings, including room bookings, technology, catering, materials, and other logistics.
- Monitor emails and correspondence, prioritize urgent requests, track deadlines and follow-ups, and ensure timely responses.
- Prepare, proofread, and edit agendas, meeting minutes, reports, presentations, correspondence, and other administrative documents.
- Maintain accurate electronic records, databases, contact lists, and filing systems while ensuring confidential information is handled appropriately.
- Support financial administration by processing invoices, monitoring expenses, reconciling transactions, and maintaining accurate budget records.
- Provide administrative support for committees, events, workshops, special projects, and other organizational initiatives as required.

Qualifications:

- Post-secondary education or equivalent combination of education and relevant experience, with 2+ years of administrative experience.
- Strong Microsoft Office skills, including Outlook, Word, Excel, PowerPoint, and Teams.
- Excellent organization, time management, and attention to detail.
- Strong written, verbal, research, and communication skills.
- Experience supporting senior leaders, teams, or complex administrative operations is an asset.

Please send your resume in Word version to angela.quilan@quantum.ca.

REFER A PERM HIRE AND EARN A CASH BONUS! For details, click here.

All applications are reviewed by our recruitment team, and hiring decisions are made by people. We may also use AI-enabled tools to support parts of the application review process.

#tor1

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More about this job

Responsibilities

Coordinate calendars, meetings, correspondence, and administrative documents while maintaining accurate and confidential records. Support financial administration, committees, events, workshops, and special projects.

Requirements

Requires post-secondary education or an equivalent combination of education and relevant experience, plus at least two years of administrative experience. Candidates should have strong Microsoft Office skills, organization, time management, attention to detail, and written, verbal, research, and communication skills; experience supporting senior leaders or complex operations is an asset.

Skills

Calendar Management
Meeting Coordination
Email and Correspondence Management
Document Preparation and Editing
Records Management
Database Management
Confidentiality
Invoice Processing
Expense Monitoring
Transaction Reconciliation
Budget Recordkeeping
Event and Committee Support
Microsoft Outlook
Microsoft Word
Microsoft Excel
Microsoft PowerPoint

Visa sponsorship

Not detected in the job text

Hiring contact

Angela Quilan

Hiring contact email

angela.quilan@quantum.ca

Keywords

Administrative Support
Calendar Management
Meeting Coordination
Room Bookings
Technology Logistics
Catering
Email Management
Correspondence
Deadline Tracking
Follow-Up
Agendas
Meeting Minutes
Reports
Presentations
Electronic Records
Databases
Filing Systems
Confidential Information
Invoice Processing
Expense Monitoring
Transaction Reconciliation
Budget Records
Microsoft Office
Microsoft Outlook
Microsoft Word
Microsoft Excel
Microsoft PowerPoint
Microsoft Teams
Event Support
Project Support

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