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Added 25 mins ago
Intern, Private Client Service
Connor, Clark & Lunn Private Capital Ltd.
Toronto, ON
CC&L Private Capital Ltd. is seeking a Private Client Intern to join our Toronto-based Private Client Services Team for a 4-month term from January to April 2027.
Added 25 mins ago
Data Management Associate
Equifax
Montreal, QC · CAN - Montreal
Full-time
The Data Management Associate would be working within the Data Contributor Services team, from information provided by Equifax data submitters, the Data Management Associate performs daily,…
Added 25 mins ago
Donor Centre Associate - Blood Collection
Canadian Blood Services
Brampton, ON
Canadian Blood Services is looking for a Temporary part-time Donor Centre Associate - Blood Collection to join our dynamic Collections team in our ON-Brampton-Financial Dr donor centre.
Added 25 mins ago
Sr Associate, Product Strategy
Appnovation Technologies
Vancouver, BC
As a Senior Associate, you are an independent practitioner who leads meaningful portions of the work. You own requirements, backlogs, process maps, journeys, and prioritisation - the…
Added 39 mins ago
Capital Markets, Prospectus Center of Excellence Senior Associate (Bilingual FR/EN)
PwC Canada
Montreal, QC
Full-time
The Capital Markets Accounting Advisory Services team (“CMAAS”) at PwC is a team committed to supporting clients through moments of exceptional change by providing accounting advisory…
Added 39 mins ago
Client Service Associate
BCV Asset Management Inc.
Winnipeg, MB
Full-time
BCV Asset Management Inc. provides portfolio management services to high-net-worth families, corporations, and institutional investors. We are a growing investment firm, based in Winnipeg,…
Added 39 mins ago
Weekend Security Concierge
FirstService Residential Canada
Toronto, ON
Full-time
As a Security Concierge, you’ll be responsible for assisting residents by providing information and services as needed. This role requires someone that is self-motivated, outgoing,…
Added 56 mins ago
Customer Experience Associate
TD
Sault Ste. Marie, ON
Part-time
…service transactions and providing information and advice on services, products, and solutions to existing or prospective TD customers. At the branch, we understand customer needs and…
Added 56 mins ago
Customer Experience Associate - Beauport
TD
Quebec, QC
Full-time
…service transactions and providing information and advice on services, products, and solutions to existing or prospective TD customers. At the branch, we understand customer needs and…
Added 56 mins ago
Personal Banking Associate
TD
Thompson, MB
Full-time
…service transactions and providing information and advice on services, products, and solutions to existing or prospective TD customers. At the branch, we understand customer needs and…
Added 1 hour ago
Program Support Worker (Casual, On call)
First United Church Community Ministry Society
Vancouver, BC
Full-time
Providing exceptional client greeting services; providing helpful and knowledgeable assistance and informed referrals to clients, visitors, and the public in-person, over the phone and via…
Added 1 hour ago
Regional Associate
CIBC
Vancouver, BC
Full-time
As a member of CIBC Wood Gundy, you will be responsible for building and growing Wood Gundy client portfolios through dedicated relationship management, trusted investment advice and…
Added 1 hour ago
Senior Associate, Business Restructuring & Turnaround Services
BDO
Oakville, ON · Toronto, ON
Full-time
We’re looking for a Senior Associate to join our Corporate Restructuring group. This is a new role and a unique opportunity for someone who wants to build a meaningful career in financial…
Added 1 hour ago
Senior Associate, Business Restructuring & Turnaround Services
BDO
AB
Full-time
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Added 1 hour ago
ASSOCIATE MANAGER, GROWTH AND TRANSITION CAPITAL
BDC
Quebec, QC
Full-time
The Associate Manager, Growth and Transition Capital provides analytical, statistical, and account management support to the transaction team by extracting various financial data and…
Added 1 hour ago
Sales Associate Full Time - Cambridge Mall
Wow! Mobile Boutique
Cambridge, ON
Full-time
…de notre activité. Nous nous concentrons sur une expérience client personnalisée, en fournissant des solutions des principaux opérateurs de services sans fil au Canada, TELUS, Rogers,…
Added 1 hour ago
Senior Associate
Royal Bank of Canada
Vaughan, ON
Full-time
The RBC Dominion Securities branch located in Vaughan is looking for a resourceful, efficient and collaborative individual to join our leading wealth management firm as an Senior Associate.
Added 1 hour ago
Relationship Manager Business Markets Intern
Royal Bank of Canada
Stellarton, NS
Full-time
Completion of the RBC Banking Advisor training program, or the Associate Account Manager training program, or previous experience as a small business owner, or in a similar position at…
Added 1 hour ago
Associate, Operations II
Royal Bank of Canada
Toronto, ON
Full-time
We are seeking detail-oriented and adaptable Associate-Operations Support to join our dynamic team. In this role, you will handle escalations, process critical payments, and support daily…
Added 1 hour ago
Site Security Manager
Securitas Security Services USA, Inc.
Toronto, ON
$85,000 to $90,000 CAD / year
Full-time
We are a dynamic, dedicated team that provides management and support for a global guarding services account that spans across 30+ countries. Our client is an industry-leading datacenter…
Added 2 hours ago
Recruiter
Tundra Technical Solutions
Calgary, AB · Greater Calgary Metropolitan Area
$40,000 to $50,000 CAD / year
Full-time
Rewards and Perks – Competitive health and financial benefits, Associate events, recognition programs, and employee loyalty programs are a few of the perks available at Tundra.
Added 2 hours ago
Avocat(e) en litige | Litigation Associate
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Montreal, QC
Full-time
Notre succès repose sur une vision claire et une approche centrée sur le client. Nous prenons en charge les projets de nos clients en plaçant leurs objectifs d’affaires au cœur de nos…
Added 2 hours ago
Customer Experience Associate
TD
Brantford, ON
Part-time
…service transactions and providing information and advice on services, products, and solutions to existing or prospective TD customers. At the branch, we understand customer needs and…
Added 2 hours ago
Personal Banking Associate Trainee
TD
Surrey, BC
Full-time
…service transactions and providing information and advice on services, products, and solutions to existing or prospective TD customers. At the branch, we understand customer needs and…
Added 2 hours ago
Customer Experience Associate - Monkland & Melrose
TD
Montreal, QC
Part-time
…service transactions and providing information and advice on services, products, and solutions to existing or prospective TD customers. At the branch, we understand customer needs and…

Quantum Management Services Ltd.

Administrative Associate

Toronto, ON, Canada

Pay: $27 to $29 CAD / hour
Job type: Temporary
Apply by: Nov 1, 2026
Experience: Post-secondary education or equivalent combination of education and relevant experience, with 2+ years of administrative experience.
Posting language: English
Posted: Oct 2, 2026

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Applications open in a new tab.

Original job description

Position: Administrative Associate
Location: Toronto, ON (On-Site)
Salary: $27-$29 per hour
Job Type: 2 months (potential for extension)
Posting Type: Open vacancy

Our client, a well-established organization in Downtown Toronto, is seeking an organized and detail-oriented Administrative Associate.

This role provides administrative and operational support in a fast-paced professional environment and requires strong organization, communication, discretion, and initiative.

Key Responsibilities:

- Manage calendars and coordinate internal and external meetings, including room bookings, technology, catering, materials, and other logistics.
- Monitor emails and correspondence, prioritize urgent requests, track deadlines and follow-ups, and ensure timely responses.
- Prepare, proofread, and edit agendas, meeting minutes, reports, presentations, correspondence, and other administrative documents.
- Maintain accurate electronic records, databases, contact lists, and filing systems while ensuring confidential information is handled appropriately.
- Support financial administration by processing invoices, monitoring expenses, reconciling transactions, and maintaining accurate budget records.
- Provide administrative support for committees, events, workshops, special projects, and other organizational initiatives as required.

Qualifications:

- Post-secondary education or equivalent combination of education and relevant experience, with 2+ years of administrative experience.
- Strong Microsoft Office skills, including Outlook, Word, Excel, PowerPoint, and Teams.
- Excellent organization, time management, and attention to detail.
- Strong written, verbal, research, and communication skills.
- Experience supporting senior leaders, teams, or complex administrative operations is an asset.

Please send your resume in Word version to angela.quilan@quantum.ca.

REFER A PERM HIRE AND EARN A CASH BONUS! For details, click here.

All applications are reviewed by our recruitment team, and hiring decisions are made by people. We may also use AI-enabled tools to support parts of the application review process.

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More about this job

Responsibilities

Coordinate calendars, meetings, correspondence, and administrative documents while maintaining accurate and confidential records. Support financial administration, committees, events, workshops, and special projects.

Requirements

Requires post-secondary education or an equivalent combination of education and relevant experience, plus at least two years of administrative experience. Candidates should have strong Microsoft Office skills, organization, time management, attention to detail, and written, verbal, research, and communication skills; experience supporting senior leaders or complex operations is an asset.

Skills

Calendar Management
Meeting Coordination
Email and Correspondence Management
Document Preparation and Editing
Records Management
Database Management
Confidentiality
Invoice Processing
Expense Monitoring
Transaction Reconciliation
Budget Recordkeeping
Event and Committee Support
Microsoft Outlook
Microsoft Word
Microsoft Excel
Microsoft PowerPoint

Visa sponsorship

Not detected in the job text

Hiring contact

Angela Quilan

Hiring contact email

angela.quilan@quantum.ca

Keywords

Administrative Support
Calendar Management
Meeting Coordination
Room Bookings
Technology Logistics
Catering
Email Management
Correspondence
Deadline Tracking
Follow-Up
Agendas
Meeting Minutes
Reports
Presentations
Electronic Records
Databases
Filing Systems
Confidential Information
Invoice Processing
Expense Monitoring
Transaction Reconciliation
Budget Records
Microsoft Office
Microsoft Outlook
Microsoft Word
Microsoft Excel
Microsoft PowerPoint
Microsoft Teams
Event Support
Project Support

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