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Added 33 mins ago
CP
Member Care Associate (Bilingual)
CAAT Pension Plan
Toronto, ON
- Full-time
We are seeking a Bilingual Member Care Associate to play an essential role as the first point of contact for CAAT Pension Plan members. The incumbent will provide exceptional service and…
Added 1 hour ago
TH
Contractor Sales Part Time - WOODSTOCK
The Home Depot Canada
Woodstock, ON
- Part-time
…each department. This position also involves acting as a sales associate on the floor including all associated duties (e.g., keeping work area clean and…
Added 1 hour ago
RD
Administrative Assistant
RBC Dominion Securities
Coquitlam, BC
- Full-time
The RBC Dominion Securities branch located in Coquitlam is seeking an Associate to provide trading support to a successful Equity, Options, and Futures Broker. You will be responsible for…
Added 1 hour ago
RD
Senior Associate
RBC Dominion Securities
Vaughan, ON
- Full-time
The RBC Dominion Securities branch located in Vaughan is looking for a resourceful, efficient and collaborative individual to join our leading wealth management firm as an Senior Associate.
Added 1 hour ago
CO
Marketing and Communications Officer
College of New Caledonia
Prince George, BC
- Full-time
Under general supervision from the Associate Director, this role is responsible for projects and campaigns across the institution, and will work closely with department and/or Campus…
Added 2 hours ago
A
Account Executive - Surety
Aon
Calgary, AB
- Full-time
Collaborating with Associate Account Executives to ensure accurate and timely bond execution and delivery
Added 2 hours ago
A
Account Executive - Surety
Aon
AB · Edmonton, AB
- Full-time
Collaborating with Associate Account Executives to ensure accurate and timely bond execution and delivery
Added 3 hours ago
R
Relationship Manager Business Markets Intern
RBC
Stellarton, NS
- Full-time
…their business and personal needs. Applying your mindset for external marketing and client acquisition, you will develop new business, deepen client relationships, and help all small…
Added 3 hours ago
R
Senior Associate
RBC
Vaughan, ON
- Full-time
The RBC Dominion Securities branch located in Vaughan is looking for a resourceful, efficient and collaborative individual to join our leading wealth management firm as an Senior Associate.
Added 3 hours ago
R
Administrative Assistant
RBC
Coquitlam, BC
- Full-time
The RBC Dominion Securities branch located in Coquitlam is seeking an Associate to provide trading support to a successful Equity, Options, and Futures Broker. You will be responsible for…
Added 3 hours ago
RB
Administrative Assistant
Royal Bank of Canada
BC · COQUITLAM, British Columbia
- Full-time
The RBC Dominion Securities branch located in Coquitlam is seeking an Associate to provide trading support to a successful Equity, Options, and Futures Broker. You will be responsible for…
Added 4 hours ago
PC
Capital Markets, Prospectus Center of Excellence Senior Associate (Bilingual FR/EN)
PwC Canada
Montreal, QC
- Full-time
…reporting issues around transactions and other transformational events. You’ll tackle client’s needs with a solution-oriented approach that creatively addresses complex financial reporting…
Added 4 hours ago
FU
Program Support Worker (Casual, On call)
First United Church Community Ministry Society
Vancouver, BC
- Full-time
…café, movies, card tournaments. Support community internal and external events onsite and within the local…
Added 4 hours ago
UO
Coordinator, Strategic Initiatives
University of Calgary
Calgary, AB
- Full-time
…global experiences, in close partnership with academic units and external organizations. By providing visible, accessible leadership and shared infrastructure, OSLE enables UCalgary to…
Added 4 hours ago
RB
Administrative Assistant
Royal Bank of Canada
Burnaby, BC
- Full-time
The RBC Dominion Securities branch located in Burnaby (Kingsway) is seeking an Associate to provide trading support to a successful Equity, Options, and Futures Broker. You will be…
Added 4 hours ago
RB
Senior Associate
Royal Bank of Canada
Vaughan, ON
- Full-time
The RBC Dominion Securities branch located in Vaughan is looking for a resourceful, efficient and collaborative individual to join our leading wealth management firm as an Senior Associate.
Added 4 hours ago
RB
Associate
Royal Bank of Canada
Victoria, BC
- Full-time
The RBC Dominion Securities branch located in Victoria is looking for a resourceful, efficient and collaborative individual to join our leading wealth management firm as an Associate.
Added 4 hours ago
RB
Relationship Manager Business Markets Intern
Royal Bank of Canada
Stellarton, NS
- Full-time
…their business and personal needs. Applying your mindset for external marketing and client acquisition, you will develop new business, deepen client relationships, and help all small…
Added 5 hours ago
BU
Student Athlete Success Specialist
Brock University
St. Catharines, ON · Main Campus (Employees)
- Full-time
Reporting to the Associate Director, Sports, the Student Athlete Success Specialist is responsible for the administration, coordination, and continuous improvement of programs, services,…
Added 6 hours ago
QU
Administrative Assistant to the Associate Vice-Principal
Queen's University
Kingston, ON
- Full-time
Reporting to the Associate Director, Office of Indigenous Initiatives (‘Associate Director’), the Administrative Assistant to the Associate Vice-Principal (‘Administrative Assistant’) is…
Added 6 hours ago
Strategic Sourcing - Strategic Sourcing Associate
Mohawk Medbuy Corporation (MMC)
Burlington, ON · ON · Kingston, ON · London, ON · Oakville, ON · Thunder Bay, ON · Toronto, ON · Chatham-Kent, ON
We are currently recruiting for a full-time Strategic Sourcing Associate to support our IT team within our Strategic Sourcing team.
Added 6 hours ago
CP
Event Specialist
Chartered Professional Accountants of BC
Vancouver, BC
- $67,800 to $80,450 CAD / year
- Full-time
Reports To: Associate Director, Member & Community Events
Added 7 hours ago
TH
Pro Account Sales Part Time (ST. JOHN'S)
The Home Depot Canada
St. John's, NL
- Part-time
…each department. This position also involves acting as a sales associate on the floor including all associated duties (e.g., keeping work area clean and…
Added 7 hours ago
RD
Associate
RBC Dominion Securities
Victoria, BC
- Full-time
The RBC Dominion Securities branch located in Victoria is looking for a resourceful, efficient and collaborative individual to join our leading wealth management firm as an Associate.
Added 7 hours ago
3A
Sous Chef
3G4 Archive Hospitality
Newmarket, ON
- $55,000 to $65,000 CAD / year
- Full-time
Collaborate with Executive Chef and General Manager, to help on the development of the food & drink menu for our restaurant outlets and our events spaces.

Quantum Management Services Ltd.

Administrative Associate

Toronto, ON, Canada

$27 to $29 CAD / hour · Temporary

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Job details

Pay: $27 to $29 CAD / hour
Job type: Temporary
Apply by: Nov 1, 2026
Experience: Post-secondary education or equivalent combination of education and relevant experience, with 2+ years of administrative experience.
Posting language: English
Posted: Oct 2, 2026

Original job description

Position: Administrative Associate
Location: Toronto, ON (On-Site)
Salary: $27-$29 per hour
Job Type: 2 months (potential for extension)
Posting Type: Open vacancy

Our client, a well-established organization in Downtown Toronto, is seeking an organized and detail-oriented Administrative Associate.

This role provides administrative and operational support in a fast-paced professional environment and requires strong organization, communication, discretion, and initiative.

Key Responsibilities:

- Manage calendars and coordinate internal and external meetings, including room bookings, technology, catering, materials, and other logistics.
- Monitor emails and correspondence, prioritize urgent requests, track deadlines and follow-ups, and ensure timely responses.
- Prepare, proofread, and edit agendas, meeting minutes, reports, presentations, correspondence, and other administrative documents.
- Maintain accurate electronic records, databases, contact lists, and filing systems while ensuring confidential information is handled appropriately.
- Support financial administration by processing invoices, monitoring expenses, reconciling transactions, and maintaining accurate budget records.
- Provide administrative support for committees, events, workshops, special projects, and other organizational initiatives as required.

Qualifications:

- Post-secondary education or equivalent combination of education and relevant experience, with 2+ years of administrative experience.
- Strong Microsoft Office skills, including Outlook, Word, Excel, PowerPoint, and Teams.
- Excellent organization, time management, and attention to detail.
- Strong written, verbal, research, and communication skills.
- Experience supporting senior leaders, teams, or complex administrative operations is an asset.

Please send your resume in Word version to angela.quilan@quantum.ca.

REFER A PERM HIRE AND EARN A CASH BONUS! For details, click here.

All applications are reviewed by our recruitment team, and hiring decisions are made by people. We may also use AI-enabled tools to support parts of the application review process.

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More about this job

Responsibilities

Coordinate calendars, meetings, correspondence, and administrative documents while maintaining accurate and confidential records. Support financial administration, committees, events, workshops, and special projects.

Requirements

Requires post-secondary education or an equivalent combination of education and relevant experience, plus at least two years of administrative experience. Candidates should have strong Microsoft Office skills, organization, time management, attention to detail, and written, verbal, research, and communication skills; experience supporting senior leaders or complex operations is an asset.

Skills

Calendar Management
Meeting Coordination
Email and Correspondence Management
Document Preparation and Editing
Records Management
Database Management
Confidentiality
Invoice Processing
Expense Monitoring
Transaction Reconciliation
Budget Recordkeeping
Event and Committee Support
Microsoft Outlook
Microsoft Word
Microsoft Excel
Microsoft PowerPoint

Visa sponsorship

Not detected in the job text

Hiring contact

Angela Quilan

Hiring contact email

angela.quilan@quantum.ca

Keywords

Administrative Support
Calendar Management
Meeting Coordination
Room Bookings
Technology Logistics
Catering
Email Management
Correspondence
Deadline Tracking
Follow-Up
Agendas
Meeting Minutes
Reports
Presentations
Electronic Records
Databases
Filing Systems
Confidential Information
Invoice Processing
Expense Monitoring
Transaction Reconciliation
Budget Records
Microsoft Office
Microsoft Outlook
Microsoft Word
Microsoft Excel
Microsoft PowerPoint
Microsoft Teams
Event Support
Project Support

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