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Added 5 mins ago
Senior Microsoft 365 Engineer- Identity & Security
Charger Logistics Inc
Brampton, ON
Charger logistics Inc. is a world- class asset-based carrier with locations across North America. With over 20 years of experience providing the best logistics solutions, Charger logistics…
Added 19 mins ago
IE
Sr. Specialist, Logistics
IMAX Enhanced | Streaming & Consumer Technology
Mississauga, ON
- Full-time
The Sr. Specialist, Logistics will assist in developing, maintaining, and reporting on logistics expenditures and performance, and will evaluate and analyze various forms of data to…
Added 19 mins ago
OP
RF Systems Engineer
Open People Network (OPN)
Toronto, ON · Greater Toronto Area, Canada
- Full-time
Relocation support available for the right candidate
Added 19 mins ago
P&
Chef du Centre d’Excellence PGI | Director - ERP COE
Pratt & Whitney
Longueuil, QC
- Full-time
Added 19 mins ago
P
Customer Service Specialist- Logistics
PheedLoop
Toronto, ON
- Full-time
At PheedLoop, events don’t just run on software- they run on exceptional operational execution and customer support. As a Customer Service Specialist, you’ll play a key role in helping…
Added 1 hour ago
CH
Planner - Space & Furnishings
Covenant Health Canada
AB · Edmonton, AB
- Full-time
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Added 1 hour ago
Courier
Dynacare
Winnipeg, MB
…your career in any direction you choose. We’re evolving our technology and optimizing our processes, so you can do your best work, make a meaningful impact, and…
Added 1 hour ago
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Events & Experience Specialist
MAPLE LEAF LOUNGE
Waterloo, ON
- Full-time
Manage event logistics, including space reservations, vendor liaisons, and on-site support
Added 1 hour ago
R
Direct Materials Regulatory Filings Expert
Roche
Mississauga, ON
- Full-time
…and diagnostics, we combine cutting-edge science, advanced technology, and a passion for improving lives to address some of the world’s most challenging medical needs. Driven by our…
Added 1 hour ago
Représentant(e) pour le Service à la clientèle
U-Haul
Quebec, QC
Use smartphone-based U-Scan technology to manage rentals and inventory
Added 1 hour ago
Customer Service Representative
U-Haul
Surrey, BC
…equipment. As well as assisting customers, using up-to-date technology to dispatch and return equipment. This position offers on-the-job…
Added 1 hour ago
GD
GARAGE - Operations Associate PT - Square One Shopping Centre
Groupe Dynamite, Inc Garage
Mississauga, ON
- Part-time
…Artificial intelligence is used solely as an evaluation tool to support the recruitment process. It never makes rejection decisions. All final decisions are made by our hiring team.…
Added 2 hours ago
KM
Employee Services & Relations Specialist/Spécialiste, Services et relations aux employés (GTA)
Konica Minolta Business Solutions, U.S.A., Inc.
Mississauga, ON
- Full-time
The Employee Services & Relations Specialist delivers exceptional HR support and program execution to employees and managers while fostering a positive and compliant workplace environment.…
Added 2 hours ago
J
Assistant Maintenance Manager
JLL
Burnaby, BC
- Full-time
…better world by combining world class services, advisory and technology for our clients. We are committed to hiring the best, most talented people and empowering them to thrive, grow…
Added 2 hours ago
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Co-op/Intern AI Quality, Evaluation & Security
Kinaxis Inc.
Ottawa, ON
- Internship
…Kinaxis we are serious about culture, we are serious about technology, we are serious about customers, and we are serious about not taking ourselves too seriously. If you are looking to be…
Added 2 hours ago
S
Logistics Coordinator
Supership
Toronto, ON
- Full-time
Build your career in logistics and help shape the future of fulfillment. We're looking for passionate people who want to make an impact.
Added 2 hours ago
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Customer Service Specialist- Logistics
PheedLoop Events
Toronto, ON
- Full-time
At PheedLoop, events don’t just run on software- they run on exceptional operational execution and customer support. As a Customer Service Specialist, you’ll play a key role in helping…
Added 2 hours ago
VC
Inside Sales Representative
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Langley (District), BC · Langley, BC
- $33,000 to $83,000 CAD / year
- Full-time
Technology-enabled tools may support parts of the recruitment process, with oversight by people.
Added 2 hours ago
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Intermediate Environmental Scientist, Engineer-in-Training or Technologist
Worley
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- Full-time
Support Project Managers with project planning, scheduling, budgeting, logistics coordination, project execution, and issue resolution.
Added 2 hours ago
W
Junior Environmental Scientist or Technologist
Worley
Cold Lake, AB
- Full-time
…manage environmental liabilities, restore impacted sites, and support sustainable outcomes across the full asset lifecycle. We combine technical excellence, practical field experience, and…
Added 2 hours ago
FB
PT Grocery Clerk
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Brampton, ON
- Part-time
…job boards we use incorporate artificial intelligence (AI) technology to assist in screening, assessing, or selecting applicants for positions. The use of AI helps us efficiently review the…
Added 2 hours ago
Car Detailer
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Mississauga, ON
…Growing Companies in Canada and awarded spots on Deloitte’s Technology Fast 50™ and Fast 500™ lists, we’re looking to add curious, hard-working, and driven individuals to our growing…
Added 2 hours ago
TS
DRC Supervisor
The Salvation Army Canada and Bermuda Territory
Victoria, BC
- Full-time
…necessities such as food, clothing and shelter. In addition, we support people experiencing unemployment, addiction and family challenges. We continually adapt and innovate to meet emerging…
Added 2 hours ago
BT
Carrier Sales Coordinator - Mississauga
Bison Transport Inc.
Mississauga, ON
- Full-time
Collaborate with the sales team to support business development efforts, including prospecting and lead generation.
Added 2 hours ago
BT
Carrier Sales Coordinator - Winnipeg
Bison Transport Inc.
Winnipeg, MB
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Bison Transport is a leading third-party logistics (3PL) provider specializing in transportation management. We connect shippers with carriers, ensuring efficient and reliable freight…

Quantum Management Services Ltd.

Administrative Associate

Toronto, ON, Canada

$27 to $29 CAD / hour · Temporary

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Applications open in a new tab.

Job details

Pay: $27 to $29 CAD / hour
Job type: Temporary
Apply by: Nov 1, 2026
Experience: Post-secondary education or equivalent combination of education and relevant experience, with 2+ years of administrative experience.
Posting language: English
Posted: Oct 2, 2026

Original job description

Position: Administrative Associate
Location: Toronto, ON (On-Site)
Salary: $27-$29 per hour
Job Type: 2 months (potential for extension)
Posting Type: Open vacancy

Our client, a well-established organization in Downtown Toronto, is seeking an organized and detail-oriented Administrative Associate.

This role provides administrative and operational support in a fast-paced professional environment and requires strong organization, communication, discretion, and initiative.

Key Responsibilities:

- Manage calendars and coordinate internal and external meetings, including room bookings, technology, catering, materials, and other logistics.
- Monitor emails and correspondence, prioritize urgent requests, track deadlines and follow-ups, and ensure timely responses.
- Prepare, proofread, and edit agendas, meeting minutes, reports, presentations, correspondence, and other administrative documents.
- Maintain accurate electronic records, databases, contact lists, and filing systems while ensuring confidential information is handled appropriately.
- Support financial administration by processing invoices, monitoring expenses, reconciling transactions, and maintaining accurate budget records.
- Provide administrative support for committees, events, workshops, special projects, and other organizational initiatives as required.

Qualifications:

- Post-secondary education or equivalent combination of education and relevant experience, with 2+ years of administrative experience.
- Strong Microsoft Office skills, including Outlook, Word, Excel, PowerPoint, and Teams.
- Excellent organization, time management, and attention to detail.
- Strong written, verbal, research, and communication skills.
- Experience supporting senior leaders, teams, or complex administrative operations is an asset.

Please send your resume in Word version to angela.quilan@quantum.ca.

REFER A PERM HIRE AND EARN A CASH BONUS! For details, click here.

All applications are reviewed by our recruitment team, and hiring decisions are made by people. We may also use AI-enabled tools to support parts of the application review process.

#tor1

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More about this job

Responsibilities

Coordinate calendars, meetings, correspondence, and administrative documents while maintaining accurate and confidential records. Support financial administration, committees, events, workshops, and special projects.

Requirements

Requires post-secondary education or an equivalent combination of education and relevant experience, plus at least two years of administrative experience. Candidates should have strong Microsoft Office skills, organization, time management, attention to detail, and written, verbal, research, and communication skills; experience supporting senior leaders or complex operations is an asset.

Skills

Calendar Management
Meeting Coordination
Email and Correspondence Management
Document Preparation and Editing
Records Management
Database Management
Confidentiality
Invoice Processing
Expense Monitoring
Transaction Reconciliation
Budget Recordkeeping
Event and Committee Support
Microsoft Outlook
Microsoft Word
Microsoft Excel
Microsoft PowerPoint

Visa sponsorship

Not detected in the job text

Hiring contact

Angela Quilan

Hiring contact email

angela.quilan@quantum.ca

Keywords

Administrative Support
Calendar Management
Meeting Coordination
Room Bookings
Technology Logistics
Catering
Email Management
Correspondence
Deadline Tracking
Follow-Up
Agendas
Meeting Minutes
Reports
Presentations
Electronic Records
Databases
Filing Systems
Confidential Information
Invoice Processing
Expense Monitoring
Transaction Reconciliation
Budget Records
Microsoft Office
Microsoft Outlook
Microsoft Word
Microsoft Excel
Microsoft PowerPoint
Microsoft Teams
Event Support
Project Support

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