Closed listing
Administrative Associate
- Toronto, ON, Canada
$27 to $29 CAD / hour · Temporary
This opening has closed.
The original listing is kept below for reference.
Job details
- Pay
- $27 to $29 CAD / hour
- Job type
- Temporary
- Closing date
- Experience
- Post-secondary education or equivalent combination of education and relevant experience, with 2+ years of administrative experience.
- Posting language
- English
- Posted
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Search current openingsOriginal job description
Archived listing. The details below describe a past opening.
Position: Administrative Associate
Location: Toronto, ON (On-Site)
Salary: $27-$29 per hour
Job Type: 2 months (potential for extension)
Posting Type: Open vacancy
Our client, a well-established organization in Downtown Toronto, is seeking an organized and detail-oriented Administrative Associate.
This role provides administrative and operational support in a fast-paced professional environment and requires strong organization, communication, discretion, and initiative.
Key Responsibilities:
- Manage calendars and coordinate internal and external meetings, including room bookings, technology, catering, materials, and other logistics.
- Monitor emails and correspondence, prioritize urgent requests, track deadlines and follow-ups, and ensure timely responses.
- Prepare, proofread, and edit agendas, meeting minutes, reports, presentations, correspondence, and other administrative documents.
- Maintain accurate electronic records, databases, contact lists, and filing systems while ensuring confidential information is handled appropriately.
- Support financial administration by processing invoices, monitoring expenses, reconciling transactions, and maintaining accurate budget records.
- Provide administrative support for committees, events, workshops, special projects, and other organizational initiatives as required.
Qualifications:
- Post-secondary education or equivalent combination of education and relevant experience, with 2+ years of administrative experience.
- Strong Microsoft Office skills, including Outlook, Word, Excel, PowerPoint, and Teams.
- Excellent organization, time management, and attention to detail.
- Strong written, verbal, research, and communication skills.
- Experience supporting senior leaders, teams, or complex administrative operations is an asset.
Please send your resume in Word version to angela.quilan@quantum.ca.
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More about this job
Responsibilities
Coordinate calendars, meetings, correspondence, and administrative documents while maintaining accurate and confidential records. Support financial administration, committees, events, workshops, and special projects.
Requirements
Requires post-secondary education or an equivalent combination of education and relevant experience, plus at least two years of administrative experience. Candidates should have strong Microsoft Office skills, organization, time management, attention to detail, and written, verbal, research, and communication skills; experience supporting senior leaders or complex operations is an asset.
Skills
- Calendar Management
- Meeting Coordination
- Email and Correspondence Management
- Document Preparation and Editing
- Records Management
- Database Management
- Confidentiality
- Invoice Processing
- Expense Monitoring
- Transaction Reconciliation
- Budget Recordkeeping
- Event and Committee Support
- Microsoft Outlook
- Microsoft Word
- Microsoft Excel
- Microsoft PowerPoint
Visa sponsorship
Not detected in the job text
Hiring contact
Angela Quilan
Hiring contact email
angela.quilan@quantum.ca
Categories
- Administrative
- Finance & Accounting
Keywords
- Administrative Support
- Calendar Management
- Meeting Coordination
- Room Bookings
- Technology Logistics
- Catering
- Email Management
- Correspondence
- Deadline Tracking
- Follow-Up
- Agendas
- Meeting Minutes
- Reports
- Presentations
- Electronic Records
- Databases
- Filing Systems
- Confidential Information
- Invoice Processing
- Expense Monitoring
- Transaction Reconciliation
- Budget Records
- Microsoft Office
- Microsoft Outlook
- Microsoft Word
- Microsoft Excel
- Microsoft PowerPoint
- Microsoft Teams
- Event Support
- Project Support