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Added 2 hours ago
Administrative Coordinator
Quantum Management Services Ltd.
Toronto, ON
$24 to $26 CAD / hour
Temporary
Added 2 hours ago
Adjoint juridique - litige / Legal Assistant - Litigation
Quantum Management Services Ltd.
Montreal, QC
$65,000 to $80,000 USD / year
Full-time
Added 2 hours ago
contrôleur de gestion - analyse de coûts et performance opérationnelle
Quantum Management Services Ltd.
Levis, QC
$120,000 CAD / year
Full-time
Added 2 hours ago
Superviseur(e) de maintenance - Quart de jour
Quantum Management Services Ltd.
Levis, QC
$100,000 to $110,000 CAD / year
Full-time
Added 4 hours ago
Residential Property Administrator
Quantum Management Services Ltd.
Cambridge, ON
$30 to $32 USD / hour
Contract
Added 4 hours ago
Administrative Assistant
Quantum Management Services Ltd.
Toronto, ON
$40,000 to $50,000 CAD / year
Full-time
Added 5 hours ago
Administrative Assistant
Quantum Management Services Ltd.
Toronto, ON
$60,000 to $70,000 CAD / year
Full-time
Added 6 hours ago
Analyste de crédit aux comptes clients / Accounts Receivable Credit Analyst
Quantum Management Services Ltd.
Montreal, QC
$26 CAD / hour
Contract
Added 6 hours ago
Représentant(e) aux ventes internes - produits industriels
Quantum Management Services Ltd.
Quebec, QC
$55,000 to $60,000 CAD / year
Full-time
Added 7 hours ago
Responsable des comptes fournisseurs - Westmount - 90 k$ à 105 k$ / Accounts Payable Manager
Quantum Management Services Ltd.
Montreal, QC
$90,000 to $105,000 CAD / year
Full-time
Added 7 hours ago
Technicien comptes recevables - hybride
Quantum Management Services Ltd.
Saint-Jérôme, QC · St-Jérôme, QC
Full-time
Added 7 hours ago
Commis comptable - Chabanel / Ville Saint-Laurent - 80 k$ à 95 k$ / Bookkeeper - Chabanel
Quantum Management Services Ltd.
Montreal, QC
$80,000 to $95,000 CAD / year
Full-time
Added 7 hours ago
Chef d'équipe / Superviseur production - quart de soir - domaine alimentaire !
Quantum Management Services Ltd.
Boisbriand, QC
$68,000 to $75,000 CAD / year
Full-time
Added 7 hours ago
Ébéniste
Quantum Management Services Ltd.
Montreal, QC
$27 to $40 CAD / hour
Full-time
Added 8 hours ago
Directeur national, Canada / Country Manager, Canada
Quantum Management Services Ltd.
Montreal, QC
$150,000 to $250,000 CAD / year
Full-time
Added 8 hours ago
Superviseur de maintenance
Quantum Management Services Ltd.
Saint-Jean-sur-Richelieu, QC · St-Jean-Sur-Richelieu, QC
Full-time
Added 3 days ago
Réceptionniste - service a la clientèle
Quantum Management Services Ltd.
Quebec, QC
$47,000 to $50,000 USD / year
Full-time
Added 3 days ago
représentant(e) des ventes techniques et service à la clientèle
Quantum Management Services Ltd.
Levis, QC
$75,000 USD / year
Full-time
Added 3 days ago
Technicien en essais / Test Technician
Quantum Management Services Ltd.
Montreal, QC
$60,000 to $62,000 CAD / year
Full-time
Added 3 days ago
Représentant(e)service à la clientèle - marques de luxe / Customer Service Representative
Quantum Management Services Ltd.
Montreal, QC
$24 CAD / hour
Contract
Added 3 days ago
Technicien(ne) comptable - Terrebonne - 75 000 $ à 85 000 $
Quantum Management Services Ltd.
Terrebonne, QC
$75,000 to $85,000 CAD / year
Full-time
Added 3 days ago
Conseiller(ère) RH sénior - contrat de 6 mois avec possibilité de prolongation
Quantum Management Services Ltd.
Brossard, QC
$85,000 CAD / year
Contract
Added 3 days ago
Office Coordinator
Quantum Management Services Ltd.
Toronto, ON
$22 to $24 CAD / hour
Contract
Added 3 days ago
Administrative Assistant
Quantum Management Services Ltd.
Toronto, ON
$60,000 to $70,000 CAD / year
Full-time
Added 3 days ago
Residential Property Administrator
Quantum Management Services Ltd.
Cambridge, ON
$30 to $32 CAD / hour
Contract

Quantum Management Services Ltd.

Administrative Coordinator

Toronto, ON, Canada

Pay: $24 to $26 CAD / hour
Job type: Temporary
Apply by: Oct 28, 2026
Posting language: English
Posted: Sep 28, 2026

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Original job description

Position: Administrative Coordinator
Location: Downtown Toronto, ON (On-Site)
Salary: $24-$26 per hour
Job Type: Temporary Contract
Posting Type: Open Vacancy

Our client, a small and established professional services firm in downtown Toronto, is seeking an experienced Administrative Coordinator for a temporary contract. The successful candidate will provide day-to-day administrative support, manage scheduling and documentation, and help ensure the office runs smoothly. This role is ideal for someone organized, professional, and comfortable working independently in a small, close-knit team.

What You'll Do:

- Provide day-to-day administrative support to a small professional team, including calendar and meeting coordination
- Prepare, format, proofread, and edit correspondence, reports, and other documents
- Organize and maintain electronic and physical files, records, and documentation
- Manage incoming calls and email correspondence and liaise professionally with clients and external contacts
- Track deadlines, follow up on outstanding items, and assist with billing and general office administration
- Coordinate office supplies and other day-to-day operational needs while taking initiative to keep the office running smoothly

What We're Looking For:

- Previous administrative experience in a professional office environment
- Experience in legal, consulting, accounting, financial services, or another professional services environment is an asset
- Strong written and verbal communication skills with a polished and professional approach
- Highly organized, detail-oriented, and able to manage multiple priorities and deadlines
- Confident working independently with strong judgment, initiative, and follow-through

Please send a Word version of your resume to angela.quinlan@quantum.ca.

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All applications are reviewed by our recruitment team, and hiring decisions are made by people. We may also use AI-enabled tools to support parts of the application review process.

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More about this job

Responsibilities

Provide day-to-day administrative support, coordinate calendars and meetings, prepare and edit documents, and maintain electronic and physical records. Manage calls and correspondence, liaise with clients and external contacts, track deadlines, assist with billing, and coordinate office supplies and operational needs.

Requirements

Candidates should have previous administrative experience in a professional office environment; experience in legal, consulting, accounting, financial services, or another professional services setting is an asset. Strong communication, organization, attention to detail, and the ability to manage competing priorities and work independently with sound judgment and initiative are required.

Skills

Administrative Support
Calendar Coordination
Meeting Coordination
Document Preparation
Proofreading
File Management
Records Management
Written Communication
Verbal Communication
Client Liaison
Deadline Tracking
Billing Support
Office Administration
Organization
Attention To Detail
Time Management

Visa sponsorship

Not detected in the job text

Hiring contact

Angela Quinlan

Hiring contact email

angela.quinlan@quantum.ca

Keywords

Administrative Support
Professional Services
Calendar Coordination
Meeting Coordination
Correspondence
Reports
Document Formatting
Proofreading
Electronic Files
Physical Records
Client Communication
Email Correspondence
Deadline Tracking
Billing
Office Administration
Office Supplies
Legal
Consulting
Accounting
Financial Services
Temporary Contract

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